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PROCUREMENT OPPORTUNITY

ID 5751682 - TEO - AV Services for NI Public Inquiries

The Executive Office · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:24.

Opportunity overview

The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: • Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; • Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements

Classification

  • CPV51300000 — Installation services of communications equipment
  • CPV32210000 — Broadcasting equipment
  • CPV32232000 — Video-conferencing equipment
  • CPV32320000 — Television and audio-visual equipment
  • CPV32333000 — Video recording or reproducing apparatus
  • CPV32340000 — Microphones and loudspeakers
  • CPV32350000 — Parts of sound and video equipment
  • CPV50300000 — Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
  • CPV51310000 — Installation services of radio, television, sound and video equipment
  • CPV92370000 — Sound technician

Lots

  • The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: • Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; • Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements£3m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04e585
Status
cancelled
Has Recurrence
No
Review Details
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
25 Mar 2025, 15:30

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
25 Mar 2025, 15:30

Tender Period

Ends
25 Mar 2025, 15:00

Contract terms

Performance Terms
The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Authority. Contract performance will be subject to the conditions specified in the contract and the successful Supplier’s performance on the contract will be regularly monitored..

Classification

Id
51300000
Scheme
CPV
Description
Installation services of communications equipment

Submission terms

Languages

en

Bid Validity Period

Ends
23 Jun 2025, 23:59

Submission Method

written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
The Executive Office on behalf of themselves and the Northern Ireland Civil Service and the Northern Ireland Office have a requirement for the electronic presentation of evidence, audio visual and web streaming fully managed services to support multiple concurrent inquiries. The requirement is as follows: • Provision of AV solution for Public Inquires which will include the provision and support of all hardware, Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence; • Electronic presentation of evidence at the oral hearings. Initially inquiry locations are expected to be (this will be determined by each inquiry): 1st Floor Bradford Court, 1 Bradford Court, Galwally, Belfast, BT8 6RB. 3rd Floor Corn Exchange, 31 Gordon Street, Belfast, BT1 2LG. The contract will be for an initial period of 5 years, with two options to extend by up to 12 months each. Please refer to ID 5751682 - Specification for further detail on the requirements

Value

Amount
3,000,000
Currency
GBP

Options

Description
Following the initial contract period, there are 2 options to extend for up to 1 year each.

Award criteria

Criteria

Criterion 1
Name
as per contract documents
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN
Entry 4
Region
UKN

Additional Classifications

Entry 1
Id
32210000
Scheme
CPV
Description
Broadcasting equipment
Entry 2
Id
32232000
Scheme
CPV
Description
Video-conferencing equipment
Entry 3
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 4
Id
32333000
Scheme
CPV
Description
Video recording or reproducing apparatus
Entry 5
Id
32340000
Scheme
CPV
Description
Microphones and loudspeakers
Entry 6
Id
32350000
Scheme
CPV
Description
Parts of sound and video equipment
Entry 7
Id
50300000
Scheme
CPV
Description
Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Entry 8
Id
51310000
Scheme
CPV
Description
Installation services of radio, television, sound and video equipment
Entry 9
Id
92370000
Scheme
CPV
Description
Sound technician

Published documents

Entry 1
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-138852
Name
The Executive Office

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
BELFAST
Postal Code
BT4 3TT
Country Name
United Kingdom
Street Address
Stormont Estate

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The Executive Office

Contact

Organisation 2
Id
GB-FTS-20217
Name
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Organisation 3
Id
GB-FTS-158272
Name
The Executive Office

Roles

buyer
centralPurchasingBody

Address

Region
UKN0
Locality
BELFAST
Postal Code
BT43TT
Country Name
United Kingdom
Street Address
Stormont Estate

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The Executive Office
No Identifier Rationale
notOnAnyRegister

Contact

Organisation 4
Id
GB-FTS-158273
Name
The UK does not have any such bodies with responsibility for appeal/ mediation procedures

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not have any such bodies with responsibility for appeal/ mediation procedures

Award information

Award 1
Id
049605-2025-1
Status
unsuccessful
Status Details
discontinued

Related lots

1

Recorded locations

  • Buyer location · BELFAST · UKN0 · BT43TT · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e585-2025-08-18T16:14:03+01:00compiled ·