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PROCUREMENT OPPORTUNITY

Chemical Disinfection and Inspection of Water Systems at Keele University

The University of Keele · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:51.

Opportunity overview

Tenders are invited from interested parties for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University in accordance with the Tender Specification Documents in Section 2 of the Invitation to Tender (ITT). The Tender Specification Documents are listed in Section 2 of the ITT and are attached as separate documents. The services required are fully described in the Tender Specification Documents. All Tenderers are required to submit a compliant tender response in accordance with the tender requirements as set out in the Tender Specification Documents. All tender responses will be subject to the Tender Evaluation Methodology as set out in the ITT. Main reasons for the decision not to sub-divide the contract into lots: Given the need for one Service Provider to co-ordinate the delivery of all of the services required, the contract has not been subdivided into lots.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£527k
Awarded
Not supplied
Contract signed
31 Jul 2025
Award ID
068356-2025-1
Status
active
Identifier
GB-COH Company number 03134746
Location
Widnes,, UKD6, WA8 0SL, United Kingdom

Classification

  • CPV71631000 — Technical inspection services

Lots

  • The contract will run for a period of three years from 1st August 2025 to 31st July 2028 with options to extend for two further periods of one year each until 31st July 2030. The decision of whether to take up the extension options will be down to the absolute discretion of the University. The estimated total value of the contract over the 3+1+1 years contract period is £1 million excluding VAT. In order to assist Tenderers in preparing their tender submission, the University will be holding a collective site visit with all potential Tenderers on Wednesday 14th May 2025 to allow Tenderers to get an appreciation of the size and scale of the campus. It is a mandatory requirement that all Tenderers attend the site visit. Tenderers should note that the University is not in a position to offer any alternative dates. The site visit is not part of the scoring assessment and is offered to Tenderers by way of informing their Tender responses only. This Selection Questionnaire ("SQ") is issued with a draft Invitation to Tender ("ITT") document as part of this procurement procedure's suite of procurement documents for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University. Interested parties are required to complete the Selection Questionnaire (SQ) and return this before the SQ deadline.£1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
KU/691/DP/AW/2024
Status
complete
Has Recurrence
Yes
Review Details
Any review proceedings should be promptly brought to the attention of the Chief Financial Officer of the University at the address provided above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the University will incorporate a minimum 10-calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Second Stage

Invitation Date
30 Apr 2025, 00:00

Tender Period

Ends
21 Mar 2025, 12:00

Contract terms

Performance Terms
The conditions for performance of the contract and technical specifications are as stated in the procurement documents.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
71631000
Scheme
CPV
Description
Technical inspection services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The contract will run for a period of three years from 1st August 2025 to 31st July 2028 with options to extend for two further periods of one year each until 31st July 2030. The decision of whether to take up the extension options will be down to the absolute discretion of the University. The estimated total value of the contract over the 3+1+1 years contract period is £1 million excluding VAT. In order to assist Tenderers in preparing their tender submission, the University will be holding a collective site visit with all potential Tenderers on Wednesday 14th May 2025 to allow Tenderers to get an appreciation of the size and scale of the campus. It is a mandatory requirement that all Tenderers attend the site visit. Tenderers should note that the University is not in a position to offer any alternative dates. The site visit is not part of the scoring assessment and is offered to Tenderers by way of informing their Tender responses only. This Selection Questionnaire ("SQ") is issued with a draft Invitation to Tender ("ITT") document as part of this procurement procedure's suite of procurement documents for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University. Interested parties are required to complete the Selection Questionnaire (SQ) and return this before the SQ deadline.

Value

Amount
1,000,000
Currency
GBP

Options

Description
Options to extend for two further periods of one year each until 31st July 2030.

Renewal

Description
Options to extend for two further periods of one year each until 31st July 2030.

Second Stage

Maximum Candidates
5
Minimum Candidates
5

Award criteria

Criteria

Criterion 1
Name
Approach and Methodology for the delivery of the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University
Type
quality
Description
200 marks
Criterion 2
Name
Relevant Experience, Expertise / Skill Sets and Qualifications of key named individuals assigned to performing the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University
Type
quality
Description
200 marks
Criterion 3
Name
Risk Management
Type
quality
Description
150 marks
Criterion 4
Name
Legislation, Testing and Water Quality
Type
quality
Description
150 marks
Criterion 5
Type
price
Description
300 marks

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2025, 00:00

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
Completed Selection Questionnaire (SQ) responses will be assessed against the selection criteria to arrive at a short-list of Tenderers who will be invited to submit tenders at the second stage of the procurement process. It is intended that five Tenderers will be invited to submit tenders although the University reserves the right to change this number. In accordance with regulation 65(7) of the Public Contracts Regulations 2015 ("PCRs 2015"), the University also reserves the right to only invite those Tenderers meeting the selection criteria even if this falls below the statutory minimum number of five.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
The University of Keele campus.

Delivery locations

Entry 1
Region
UKG24
Entry 2
Region
UKG24

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-Company number RC000655
Name
The University of Keele

Roles

buyer

Address

Region
UKG24
Locality
Keele, Staffordshire,
Postal Code
ST5 5NB
Country Name
United Kingdom
Street Address
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
Company number RC000655
Scheme
GB-COH
Legal Name
The University of Keele

Contact

Name
Darren Pearce
Telephone
+44 1782734124
Organisation 2
Id
GB-FTS-11073
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London
Postal Code
WCA2 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Strand

Identifier

Legal Name
High Court of England and Wales
Organisation 3
Id
GB-FTS-121367
Name
The University of Keele

Roles

mediationBody
reviewContactPoint

Address

Locality
Keele, Staffordshire
Postal Code
ST5 5NB
Country Name
United Kingdom
Street Address
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,

Details

Identifier

Legal Name
The University of Keele

Contact

Telephone
+44 1782734124
Organisation 4
Id
GB-COH-Company number 03134746
Name
Total Environmental Compliance Limited

Roles

supplier

Address

Region
UKD6
Locality
Widnes,
Postal Code
WA8 0SL
Country Name
United Kingdom
Street Address
Limosa House, Forward Point, Tan House Lane,

Details

Scale
sme

Identifier

Id
Company number 03134746
Scheme
GB-COH
Legal Name
Total Environmental Compliance Limited
Organisation 5
Id
GB-FTS-164789
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London,
Postal Code
WCA2 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Strand,

Identifier

Legal Name
High Court of England and Wales
Organisation 6
Id
GB-FTS-164790
Name
The University of Keele

Roles

mediationBody
reviewContactPoint

Address

Locality
Keele, Staffordshire,
Postal Code
ST5 5NB
Country Name
United Kingdom
Street Address
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,

Details

Identifier

Legal Name
The University of Keele

Contact

Telephone
+44 1782734124

Award information

Award 1
Id
068356-2025-1
Title
Chemical Disinfection and Inspection of Water Systems at Keele University
Status
active

Suppliers

Supplier 1
Id
GB-COH-Company number 03134746
Name
Total Environmental Compliance Limited

Related lots

1

Contracts and changes

Entry 1
Id
068356-2025-1
Title
Chemical Disinfection and Inspection of Water Systems at Keele University
Status
active
Award ID
068356-2025-1
Date Signed
1 Aug 2025, 00:00

Value

Amount
526,996.8
Currency
GBP

Recorded locations

  • Buyer location · Keele, Staffordshire, · UKG24 · ST5 5NB · United Kingdom
  • Delivery location · UKG24

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e302-2025-10-24T17:50:32+01:00compiled ·