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PROCUREMENT OPPORTUNITY

Supply of Ambient Meal solutions for First-Class offering

XC TRAINS LIMITED · award, contract

Tender information last checkedLast checked 1 Oct 2026, 01:47.

Opportunity overview

The Supplier shall be responsible for the supply of a range of ambient ready meal/snack products to XC, including the supply of any bespoke meal requirements. This will be done in accordance with requirements and standards which will be set out in the tender documentation. Supply of both ambient main meal and starter/or tapas snack solutions. • An ambient snack in the style of a starter/tapas - the snack should not require refrigeration or heating before serving, with a minimum shelf life of 2 months or higher (once delivered to XC locations). Storage at ambient temperature in a self-contained packaging is required per each snack. • An ambient meal in the style of a main course option. This type of meal will need to be microwaveable in the on-board commercial microwave, allowing for convenient delivery to our on-board customers. It should require minimal preparation (no decanting of products) and storage at ambient temperature in a self-contained packaging for each meal that can also be used to serve/present to First-Class customers. The shelf life should be a minimum of 2 months ambiently stored (once received at XC locations). • A vegetarian option which is also suitable for vegan dietary requirements will be required for both meal solutions. This must also be ambiently stored in a self-contained packaging for each snack/meal with a minimum shelf life of 2 months or higher (once received at XC locations). It should require minimal preparation (no decanting of products). • The Supplier shall also be responsible for the provision of all food packaging (with the capability to provide customised packaging) for both meal solutions. We will require the supplier to provide sustainable catering consumables for both meal solutions e.g. sustainable cutlery, printed napkins, recyclable items. All food, food packaging (with all the mandatory food information) and food contact materials must comply with all relevant UK food laws. Throughout the lifecycle of the agreement there may be a requirement to review the product specifications to allow the opportunity to include emerging market trends and customer needs in an updated meal range offering. Specific meal solutions for seasonal menu changes will be required (Spring/Summer and Autumn/Winter). The Customer will have delivery requirements to a minimum of 5 UK-based railway station locations, as follows: Birmingham New Street, Bristol Temple Meads, Edinburgh Waverley, Plymouth, Reading, Bristol. These locations will receive, store and handle food items.

Classification

  • CPV15894200 — Prepared meals

Lots

  • Supply Agreement for goods and/or servicesValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04e2cf
Status
complete
Main Procurement Category
goods
Procurement Method
selective
Procurement Method Details
Negotiated procedure with prior call for competition

Legal basis

Id
32014L0025
Scheme
CELEX

Classification

Scheme
CPV
Id
15894200
Description
Prepared meals

Lots and requirements

Entry 1
Id
1
Description
Supply Agreement for goods and/or services
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Terms & Conditions
Type
quality
Description
2
Criterion 2
Name
Logistics and Operations
Type
quality
Description
40
Criterion 3
Name
Environment and Sustainability
Type
quality
Description
8
Criterion 4
Type
price
Description
50

Options

Description
Core term of 2 years from the contract commencement date with the option of an extension on a +1+1 basis (overall 2-year extension in increments).

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Entry 2
Region
UKD
Entry 3
Region
UKE
Entry 4
Region
UKF
Entry 5
Region
UKG
Entry 6
Region
UKH
Entry 7
Region
UKI
Entry 8
Region
UKJ
Entry 9
Region
UKK
Entry 10
Region
UKL
Entry 11
Region
UKM

Buyer, suppliers and contacts

Organisation 1
Name
XC TRAINS LIMITED
Id
GB-COH-04402048

Identifier

Legal Name
XC TRAINS LIMITED
Id
04402048
Scheme
GB-COH

Address

Street Address
C/O Arriva Plc 1 Admiral Way
Locality
Business Park
Region
UKC23
Postal Code
SR33XP
Country Name
United Kingdom

Contact

Name
Hardeep Virdi

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CE_ACTIVITY
Id
RAILWAY_SERVICES
Description
Railway services
Organisation 2
Name
XC TRAINS LIMITED
Id
GB-FTS-153917

Identifier

Legal Name
XC TRAINS LIMITED

Address

Locality
SUNDERLAND
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
053988-2026-1
Status
active

Related lots

1

Contracts and changes

Entry 1
Id
053988-2026-1
Award ID
053988-2026-1
Status
active
Date Signed
5 Jun 2026, 00:00

Recorded locations

  • Buyer location · Business Park · UKC23 · SR33XP · United Kingdom
  • Delivery location · UKC
  • Delivery location · UKD
  • Delivery location · UKE
  • Delivery location · UKF
  • Delivery location · UKG
  • Delivery location · UKH
  • Delivery location · UKI
  • Delivery location · UKJ
  • Delivery location · UKK
  • Delivery location · UKL
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 053988-2026award, contract ·