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PROCUREMENT OPPORTUNITY

Unit4 Hosting

Northumbria Police · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:07.

Opportunity overview

For the cloud hosting of Unit 4, to support Finance, HR and payroll functions.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

QuickThink Cloud Limited

Matched by number
Contract value
£319.6k
Awarded
Not supplied
Contract signed
20 Dec 2024
Award ID
005221-2025-NP0378-1
Status
active
Identifier
GB-COH 08783872
Location
Bristol, UK, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • This notice covers the renewal of the cloud hosting for our ERP and HR/Payroll system. Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for the management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force. This contract covers the hosting services which support the Unit4 contract and is required for the system to operate. For reasons of protection of exclusive rights and technical reasons, Northumbria Police can not currently transition away from Unit4 system. QTC are an Unit4 approved hosting partner and there is a high level of risk identified transferring data from one hosting provider to another.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NP0378
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons. Northumbria Police has used the Unit4 application since the finance team was moved in-house. The system is an essential part of the force's infrastructure and any down time or system failure would have a detrimental effect on the running of the Force. There is a high level of risk identified transferring data from one hosting provider to another, so the decision has been made to stay with the incumbent supplier. Furthermore, Northumbria Police do not have the resource to support such a transition, for the foreseeable future, if a transition to a new supplier was deemed possible.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Has Options
No
Description
This notice covers the renewal of the cloud hosting for our ERP and HR/Payroll system. Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for the management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force. This contract covers the hosting services which support the Unit4 contract and is required for the system to operate. For reasons of protection of exclusive rights and technical reasons, Northumbria Police can not currently transition away from Unit4 system. QTC are an Unit4 approved hosting partner and there is a high level of risk identified transferring data from one hosting provider to another.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-76123
Name
Northumbria Police

Roles

buyer

Address

Region
UKC22
Locality
Newcastle upon Tyne
Postal Code
NE13PH
Country Name
United Kingdom
Street Address
Forth Banks

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
03
Scheme
COFOG
Description
Public order and safety

Identifier

Legal Name
Northumbria Police
No Identifier Rationale
notOnAnyRegister

Contact

Name
John Bradford
Telephone
+44 7736193270
Organisation 2
Id
GB-COH-08783872
Name
QuickThink Cloud Limited

Roles

supplier

Address

Region
UK
Locality
Bristol
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
08783872
Scheme
GB-COH
Legal Name
QuickThink Cloud Limited
Organisation 3
Id
GB-FTS-93313
Name
Northumbria Police

Roles

reviewBody

Address

Locality
Newcastle
Country Name
United Kingdom

Identifier

Legal Name
Northumbria Police

Award information

Award 1
Id
005221-2025-NP0378-1
Title
Unit4 Hosting
Status
active

Suppliers

Supplier 1
Id
GB-COH-08783872
Name
QuickThink Cloud Limited

Related lots

1

Contracts and changes

Entry 1
Id
005221-2025-NP0378-1
Title
Unit4 Hosting
Status
active
Award ID
005221-2025-NP0378-1
Date Signed
20 Dec 2024, 00:00

Value

Amount
319,584
Currency
GBP

Recorded locations

  • Buyer location · Newcastle upon Tyne · UKC22 · NE13PH · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e21b-2025-02-14T15:56:08Zcompiled ·