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PROCUREMENT OPPORTUNITY

Supply of Automated Digitisation Workstations

Historic Environment Scotland · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:47.

Opportunity overview

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of six automated digitisation workstations

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Hartech Automation Limited

Matched by exact name
Contract value
£190k
Awarded
Not supplied
Contract signed
14 Feb 2025
Award ID
005073-2025-1
Status
active
Location
Washington, UKC, NSR5 3NZ, United Kingdom

Hartech Automation Limited

Matched by exact name
Contract value
£198k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
009808-2025-1
Status
active
Location
Washington, UKC, NSR5 3NZ, United Kingdom

Classification

  • CPV38000000 — Laboratory, optical and precision equipments (excl. glasses)

Lots

  • Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The contract will be for the supply of six automated digitisation workstations, to be used by the National Collection of Aerial Photography (NCAP), following the successful development of a prototype for the automated digitisation of pre-1970s aerial filmValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HES/C/4295
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
HES intends to award to the Supplier on the basis that competition is absent for technical reasons. On the basis no scanning workstations are available in the marketplace for the automated digitisation of pre-1970s aerial film, a procurement exercise was undertaken by Historic Environment Scotland in 2024 for the development of a prototype bespoke solution. This procurement exercise was undertaken using the Public Contracts Scotland ‘Quick Quotes’ Portal (Reference – 747743), which resulted in a contract being awarded to the Supplier. In January 2025 the prototype workstation successfully passed acceptance testing by the NCAP team. The supply of the workstations can therefore only be provided by the supplier.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
38000000
Scheme
CPV
Description
Laboratory, optical and precision equipments (excl. glasses)

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The contract will be for the supply of six automated digitisation workstations, to be used by the National Collection of Aerial Photography (NCAP), following the successful development of a prototype for the automated digitisation of pre-1970s aerial film

Options

Description
The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1169
Name
Historic Environment Scotland

Roles

buyer
centralPurchasingBody

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH9 1SH
Country Name
United Kingdom
Street Address
Longmore House, Salisbury Place

Details

Classifications

Entry 1
Id
NATIONAL_AGENCY
Scheme
TED_CA_TYPE
Description
National or federal agency/office
Entry 2
Scheme
COFOG
Description
Built Environment, Tourism, Conservation

Identifier

Legal Name
Historic Environment Scotland

Contact

Telephone
+44 1316688866
Organisation 2
Id
GB-FTS-138001
Name
Hartech Automation Limited

Roles

supplier

Address

Region
UKC
Locality
Washington
Postal Code
NSR5 3NZ
Country Name
United Kingdom
Street Address
Washington Business Center, Turbine Way

Details

Scale
sme

Identifier

Legal Name
Hartech Automation Limited
Organisation 3
Id
GB-FTS-1033
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court

Award information

Award 1
Id
005073-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-138001
Name
Hartech Automation Limited

Related lots

1
Award 2
Id
009808-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-138001
Name
Hartech Automation Limited

Related lots

1

Contracts and changes

Entry 1
Id
005073-2025-1
Status
active
Award ID
005073-2025-1
Date Signed
14 Feb 2025, 00:00

Value

Amount
190,000
Currency
GBP
Entry 2
Id
009808-2025-1
Status
active
Award ID
009808-2025-1
Date Signed
13 Mar 2025, 00:00

Value

Amount
198,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH9 1SH · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04df0d-2025-03-18T09:42:24Zcompiled ·