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PROCUREMENT OPPORTUNITY

YPO - 001250 Sketch Books and Pads

YPO · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:46.

Opportunity overview

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Sketchbooks and Pads for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£8m
Awarded
Not supplied
Contract signed
22 Jun 2025
Award ID
038039-2025-001250-3
Status
active
Location
Peterborough, UKH11, United Kingdom
Contract value
£8m
Awarded
Not supplied
Contract signed
22 Jun 2025
Award ID
038039-2025-001250-4
Status
active
Location
Kent, UKJ4, United Kingdom
Contract value
£8m
Awarded
Not supplied
Contract signed
22 Jun 2025
Award ID
038039-2025-001250-5
Status
active
Location
Peterborough, UKH11, United Kingdom

West Design Products

Match pending…
Contract value
£8m
Awarded
Not supplied
Contract signed
22 Jun 2025
Award ID
038039-2025-001250-6
Status
active
Location
Kent, UKJ4, United Kingdom

West Design Products

Match pending…
Contract value
£8m
Awarded
Not supplied
Contract signed
22 Jun 2025
Award ID
038039-2025-001250-7
Status
active
Location
Kent, UKJ4, United Kingdom
Contract value
£8m
Awarded
Not supplied
Contract signed
22 Jun 2025
Award ID
038039-2025-001250-8
Status
active
Location
Peterborough, UKH11, United Kingdom

Classification

  • CPV22816000 — Pads
  • CPV37823200 — Tracing paper

Lots

  • Layout, Tracing Pads and PaperValue not stated
  • Drawing Project BooksValue not stated
  • Scrap/Presentation BookValue not stated
  • Own Brand Sketchbooks & Watercolour PadsValue not stated
  • Laminated SketchbooksValue not stated
  • Hardback SketchbooksValue not stated
  • Polypropylene SketchbookValue not stated
  • SketchbooksValue not stated
  • Premium SketchbooksValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
001250
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
3
Description
Submission deadline date extended from 11th April 2025 at 2pm by 1 week to 18th April 2025 at 2pm

Unstructured Changes

Entry 1

Where

Label
Time limit for receipt of tenders or requests to participate
Section
IV.2.2

New Value

Date
18 Apr 2025, 14:00

Old Value

Date
11 Apr 2025, 14:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
18 Apr 2025, 14:00

Old Value

Date
11 Apr 2025, 14:00
Entry 2
Id
4
Description
Submission deadline date was extended to 18/4/25 however as this is a Bank Holiday the deadline date has been extended again to 22/4/25

Unstructured Changes

Entry 1

Where

Label
Time limit for receipt of tenders or requests to participate
Section
IV.2.2

New Value

Date
22 Apr 2025, 14:05

Old Value

Date
11 Apr 2025, 14:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
22 Apr 2025, 14:00

Old Value

Date
11 Apr 2025, 14:00

Bid Opening

Date
11 Apr 2025, 14:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
9,999,999

Expected award period

Starts
11 Apr 2025, 14:00

Tender Period

Ends
11 Apr 2025, 14:00

Contract terms

Performance Terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Classification

Id
22816000
Scheme
CPV
Description
Pads

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
Layout, Tracing Pads and Paper
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot will cover a range of layout, tracing pads and paper to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Drawing Project Books
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of project books in various sizes to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Scrap/Presentation Book
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of presentation and scrap books to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
Own Brand Sketchbooks & Watercolour Pads
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of YPO branded sketchbooks and watercolour pads to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 5
Id
5
Title
Laminated Sketchbooks
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of laminated sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 6
Id
6
Title
Hardback Sketchbooks
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of hardback sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 7
Id
7
Title
Polypropylene Sketchbook
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of polypropylene sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 8
Id
8
Title
Sketchbooks
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 9
Id
9
Title
Premium Sketchbooks
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
This Lot covers a range of premium sketchbook to be delivered into YPO's distribution centre in Wakefield.

Options

Description
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal

Description
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
35%
Criterion 2
Name
Delivery and Customer Service
Type
quality
Description
15%
Criterion 3
Name
Social Value/Sustainability
Type
quality
Description
20%
Criterion 4
Type
price
Description
30%

Contract period

Ends
2 Jun 2029, 23:59
Starts
3 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
37823200
Scheme
CPV
Description
Tracing paper
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 6
Id
6
Related Lot
6

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 7
Id
7
Related Lot
7

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 8
Id
8
Related Lot
8

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads
Item 9
Id
9
Related Lot
9

Delivery locations

Entry 1
Region
UKE45
Entry 2
Region
UKE45

Additional Classifications

Entry 1
Id
22816000
Scheme
CPV
Description
Pads

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1118
Name
YPO

Roles

buyer
centralPurchasingBody

Address

Region
UKE45
Locality
Wakefield
Postal Code
WF2 0XE
Country Name
United Kingdom
Street Address
41 Industrial Park

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
YPO

Contact

Name
Contracts Team
Telephone
+44 7901239756
Organisation 2
Id
GB-FTS-136
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales
Organisation 3
Id
GB-FTS-153637
Name
William Sinclair & Sons (Stationers) Ltd

Roles

supplier

Address

Region
UKE42
Locality
Otley
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
William Sinclair & Sons (Stationers) Ltd
Organisation 4
Id
GB-FTS-102257
Name
Budget Paper Supplies Ltd

Roles

supplier

Address

Region
UKH11
Locality
Peterborough
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
Budget Paper Supplies Ltd
Organisation 5
Id
GB-FTS-57773
Name
West Design Products Limited

Roles

supplier

Address

Region
UKJ4
Locality
Kent
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
West Design Products Limited
Organisation 6
Id
GB-FTS-153638
Name
West Design Products

Roles

supplier

Address

Region
UKJ4
Locality
Kent
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
West Design Products

Award information

Award 1
Id
038039-2025-001250-1
Title
Layout, Tracing Pads and Paper
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153637
Name
William Sinclair & Sons (Stationers) Ltd

Related lots

1
Award 2
Id
038039-2025-001250-2
Title
Drawing Project Books
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153637
Name
William Sinclair & Sons (Stationers) Ltd

Related lots

2
Award 3
Id
038039-2025-001250-3
Title
Scrap/Presentation Book
Status
active

Suppliers

Supplier 1
Id
GB-FTS-102257
Name
Budget Paper Supplies Ltd

Related lots

3
Award 4
Id
038039-2025-001250-4
Title
Own Brand Sketchbooks & Watercolour Pads
Status
active

Suppliers

Supplier 1
Id
GB-FTS-57773
Name
West Design Products Limited

Related lots

4
Award 5
Id
038039-2025-001250-5
Title
Laminated Sketchbooks
Status
active

Suppliers

Supplier 1
Id
GB-FTS-102257
Name
Budget Paper Supplies Ltd

Related lots

5
Award 6
Id
038039-2025-001250-6
Title
Hardback Sketchbooks
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153638
Name
West Design Products

Related lots

6
Award 7
Id
038039-2025-001250-7
Title
Polypropylene Sketchbook
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153638
Name
West Design Products

Related lots

7
Award 8
Id
038039-2025-001250-8
Title
Sketchbooks
Status
active

Suppliers

Supplier 1
Id
GB-FTS-102257
Name
Budget Paper Supplies Ltd

Related lots

8
Award 9
Id
038039-2025-001250-9
Title
Premium Sketchbooks
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153637
Name
William Sinclair & Sons (Stationers) Ltd

Related lots

9

Contracts and changes

Entry 1
Id
038039-2025-001250-1
Title
Layout, Tracing Pads and Paper
Status
active
Award ID
038039-2025-001250-1
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 2
Id
038039-2025-001250-2
Title
Drawing Project Books
Status
active
Award ID
038039-2025-001250-2
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 3
Id
038039-2025-001250-3
Title
Scrap/Presentation Book
Status
active
Award ID
038039-2025-001250-3
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 4
Id
038039-2025-001250-4
Title
Own Brand Sketchbooks & Watercolour Pads
Status
active
Award ID
038039-2025-001250-4
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 5
Id
038039-2025-001250-5
Title
Laminated Sketchbooks
Status
active
Award ID
038039-2025-001250-5
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 6
Id
038039-2025-001250-6
Title
Hardback Sketchbooks
Status
active
Award ID
038039-2025-001250-6
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 7
Id
038039-2025-001250-7
Title
Polypropylene Sketchbook
Status
active
Award ID
038039-2025-001250-7
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 8
Id
038039-2025-001250-8
Title
Sketchbooks
Status
active
Award ID
038039-2025-001250-8
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP
Entry 9
Id
038039-2025-001250-9
Title
Premium Sketchbooks
Status
active
Award ID
038039-2025-001250-9
Date Signed
23 Jun 2025, 00:00

Value

Amount
8,000,000
Currency
GBP

Recorded locations

  • Buyer location · Wakefield · UKE45 · WF2 0XE · United Kingdom
  • Delivery location · UKE45

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04def5-2025-07-07T18:53:35+01:00compiled ·