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PROCUREMENT OPPORTUNITY

Laser and Fibre Opto-Mechanical Components

Heriot-Watt University · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:42.

Opportunity overview

The University is seeking to establish a Framework Agreement for the provision of Laser and Fibre Opto-Mechanical Components to its School of Engineering and Physical Sciences located on its Edinburgh Campus.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Newport Spectra-Physics Ltd.

Match pending…
Shared contract value
£250k
Awarded
Not supplied
Contract signed
20 Oct 2025
Suppliers
One of 3 awarded suppliers
Award ID
067228-2025-HWU-UK-2425-131-00-1
Status
active
Location
Crewe, UKD6, CW1 6AG, United Kingdom

Photonic Solutions Ltd

Matched by exact name
Shared contract value
£250k
Awarded
Not supplied
Contract signed
20 Oct 2025
Suppliers
One of 3 awarded suppliers
Award ID
067228-2025-HWU-UK-2425-131-00-1
Status
active
Location
Edinburgh, UKM75, EH14 4AP, United Kingdom

Thorlabs

Matched by normalised name
Shared contract value
£250k
Awarded
Not supplied
Contract signed
20 Oct 2025
Suppliers
One of 3 awarded suppliers
Award ID
067228-2025-HWU-UK-2425-131-00-1
Status
active
Location
Ely, UKH12, CB6 3NX, United Kingdom

Classification

  • CPV38000000 — Laboratory, optical and precision equipments (excl. glasses)

Lots

  • This is an award notification for the University to establish a Framework Agreement for the provision of Laser and Fibre Opto-Mechanical Components to its School of Engineering and Physical Sciences located on its Edinburgh Campus.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HWU-UK-2425-131-00
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2
Description
Tender submission date & time changed to allow tenderers more time to prepare a tender response

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
4 Apr 2025, 12:00

Old Value

Date
14 Mar 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
4 Apr 2025, 12:00

Old Value

Date
14 Mar 2025, 12:00

Bid Opening

Date
14 Mar 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
8

Expected award period

Starts
14 Mar 2025, 12:00

Tender Period

Ends
14 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
38000000
Scheme
CPV
Description
Laboratory, optical and precision equipments (excl. glasses)

Submission terms

Languages

en

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Turnover Requirements Bidders will be required to have a minimum “general” yearly turnover of 500,000 GBP for the last 2 years. Insurance Requirements It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the following types and levels of insurance: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Product Liability Insurance = 2,000,000 GBP Public Liability Insurance = 2,000,000 GBP
Description
Bidders will be required to have a minimum “general” yearly turnover of the amount listed below, for the last 2 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. The Successful Contractor will be required to provide two years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Bidders also must confirm they can provide the following supporting evidence at point of award.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
This is an award notification for the University to establish a Framework Agreement for the provision of Laser and Fibre Opto-Mechanical Components to its School of Engineering and Physical Sciences located on its Edinburgh Campus.

Renewal

Description
The University reserves the right to extend the Agreement for one further 12 month period, subject to satisfactory performance and continuation of the University’s requirements

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
70
Criterion 2
Name
Commercial
Type
cost
Description
30

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Heriot-Watt University Riccarton Campus Edinburgh EH14 4AS

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-4010
Name
Heriot-Watt University

Roles

buyer
centralPurchasingBody

Address

Region
UKM75
Locality
Riccarton, Edinburgh
Postal Code
EH14 4AP
Country Name
United Kingdom
Street Address
Moyen House, Research Park North, Heriot-Watt University

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Heriot-Watt University

Contact

Name
Richard Kinghorn
Telephone
+44 1314513704
Organisation 2
Id
GB-FTS-595
Name
Edinburgh Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of the Peace Court
Organisation 3
Id
GB-FTS-5740
Name
Photonic Solutions Ltd

Roles

supplier

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH14 4AP
Country Name
United Kingdom
Street Address
Unit 2.2 Quantum Court, Heriot Watt University Research Park

Details

Scale
sme

Identifier

Legal Name
Photonic Solutions Ltd

Contact

Telephone
+44 01316648122
Organisation 4
Id
GB-FTS-164467
Name
Newport Spectra-Physics Ltd.

Roles

supplier

Address

Region
UKD6
Locality
Crewe
Postal Code
CW1 6AG
Country Name
United Kingdom
Street Address
Units 3 & 4, Cowley Way, Weston Road

Details

Scale
sme

Identifier

Legal Name
Newport Spectra-Physics Ltd.

Contact

Telephone
+44 1235432710
Organisation 5
Id
GB-FTS-85813
Name
Thorlabs

Roles

supplier

Address

Region
UKH12
Locality
Ely
Postal Code
CB6 3NX
Country Name
United Kingdom
Street Address
204 Lancaster Way Business Park, Cambridgeshire Business Park

Details

Scale
large

Identifier

Legal Name
Thorlabs

Contact

Telephone
+44 01353654440

Award information

Award 1
Id
067228-2025-HWU-UK-2425-131-00-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-5740
Name
Photonic Solutions Ltd
Supplier 2
Id
GB-FTS-164467
Name
Newport Spectra-Physics Ltd.
Supplier 3
Id
GB-FTS-85813
Name
Thorlabs

Related lots

1

Contracts and changes

Entry 1
Id
067228-2025-HWU-UK-2425-131-00-1
Status
active
Award ID
067228-2025-HWU-UK-2425-131-00-1
Date Signed
21 Oct 2025, 00:00

Value

Amount
250,000
Currency
GBP

Recorded locations

  • Buyer location · Riccarton, Edinburgh · UKM75 · EH14 4AP · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04de1d-2025-10-21T16:20:53+01:00compiled ·