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PROCUREMENT OPPORTUNITY

Digital Technologies Equipment Supply

University of Lincoln · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:49.

Opportunity overview

The University of Lincoln were looking to appoint a single supplier to operate as a "Master Vendor" who can supply the University with a broad range of ICT hardware for a long term contract. In-scope of this contract will be desktop PCs, laptops, workstations, Apple devices, monitors, peripherals, accessories, mobile device hardware, high performance/gaming PCs and (at the University's discretion) servers.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

XMA LTD

Matched by exact name
Contract value
£7m
Awarded
Not supplied
Contract signed
4 Aug 2025
Award ID
050702-2025-428-1
Status
active
Identifier
02051703
Location
Nottingham,, UKF3, NG11 7EP, United Kingdom

Classification

  • CPV30200000 — Computer equipment and supplies
  • CPV30213100 — Portable computers
  • CPV30213200 — Tablet computer
  • CPV30213300 — Desktop computer
  • CPV30214000 — Workstations
  • CPV30230000 — Computer-related equipment
  • CPV30231000 — Computer screens and consoles
  • CPV30236000 — Miscellaneous computer equipment
  • CPV30237200 — Computer accessories
  • CPV30237300 — Computer supplies
  • CPV32250000 — Mobile telephones
  • CPV48820000 — Servers
  • CPV48822000 — Computer servers

Lots

  • Organisations interested in this opportunity needed to have the scale and capability to supply the full breadth of the ICT requirements that are in-scope this contract. Purchases under the proposed contract will range from high value orders for rolling-replacement expenditure through to ad-hoc devices, lower value one-off orders and peripheral purchases. The University was seeking a supplier who can provide (and continually demonstrate) long term value for money and can work in partnership with the University to offer expertise and advice on getting the best from ICT hardware supply chains. This procurement was conducted under the Public Contracts Regulations 2015. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2FUZ9F8G45£10m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
428
Status
complete
Has Recurrence
No
Review Details
The contracting authority have incorporate a minimum of 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision. This notification has provided the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Procurement Method
selective
Main Procurement Category
goods
Procurement Method Details
Restricted procedure

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Tender Period

Ends
24 Mar 2025, 11:00

Classification

Id
30200000
Scheme
CPV
Description
Computer equipment and supplies

Submission terms

Languages

en

Submission Method

written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Selection criteria are as stated in the procurement documents.

Applies To

supplier
Criterion 2
Type
economic
Description
Selection criteria are as stated in the procurement documents.

Applies To

supplier
Criterion 3
Type
technical
Description
Selection criteria are as stated in the procurement documents.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
Organisations interested in this opportunity needed to have the scale and capability to supply the full breadth of the ICT requirements that are in-scope this contract. Purchases under the proposed contract will range from high value orders for rolling-replacement expenditure through to ad-hoc devices, lower value one-off orders and peripheral purchases. The University was seeking a supplier who can provide (and continually demonstrate) long term value for money and can work in partnership with the University to offer expertise and advice on getting the best from ICT hardware supply chains. This procurement was conducted under the Public Contracts Regulations 2015. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2FUZ9F8G45

Value

Amount
10,000,000
Currency
GBP

Options

Description
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.

Renewal

Description
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.

Second Stage

Minimum Candidates
5

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Lincolnshire

Delivery locations

Entry 1
Region
UKF3
Entry 2
Region
UKF3

Additional Classifications

Entry 1
Id
30213100
Scheme
CPV
Description
Portable computers
Entry 2
Id
30213200
Scheme
CPV
Description
Tablet computer
Entry 3
Id
30213300
Scheme
CPV
Description
Desktop computer
Entry 4
Id
30230000
Scheme
CPV
Description
Computer-related equipment
Entry 5
Id
30231000
Scheme
CPV
Description
Computer screens and consoles
Entry 6
Id
30236000
Scheme
CPV
Description
Miscellaneous computer equipment
Entry 7
Id
30237200
Scheme
CPV
Description
Computer accessories
Entry 8
Id
48820000
Scheme
CPV
Description
Servers
Entry 9
Id
48822000
Scheme
CPV
Description
Computer servers
Entry 10
Id
30214000
Scheme
CPV
Description
Workstations
Entry 11
Id
30237300
Scheme
CPV
Description
Computer supplies
Entry 12
Id
32250000
Scheme
CPV
Description
Mobile telephones

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-132637
Name
University of Lincoln

Roles

buyer

Address

Region
UKF3
Locality
Lincoln
Postal Code
LN2 2LG
Country Name
United Kingdom
Street Address
Lawress Hall, Riseholme Park, Riseholme

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
University of Lincoln

Contact

Name
Vasos Melides - Procurement Category Manager
Telephone
+44 1522882000
Organisation 2
Id
GB-FTS-137555
Name
University of Lincoln

Roles

reviewBody

Address

Locality
Lincoln
Postal Code
LN2 2LG
Country Name
United Kingdom
Street Address
Riseholme Park, Riseholme

Identifier

Legal Name
University of Lincoln
Organisation 3
Id
GB-FTS-158687
Name
XMA LTD

Roles

supplier

Address

Region
UKF3
Locality
Nottingham,
Postal Code
NG11 7EP
Country Name
United Kingdom
Street Address
Wilford Industrial Estate,, Ruddington Lane Wilford,

Details

Scale
large

Identifier

Id
02051703
Legal Name
XMA LTD

Award information

Award 1
Id
050702-2025-428-1
Title
Digital Technology Equipment Supply
Status
active

Suppliers

Supplier 1
Id
GB-FTS-158687
Name
XMA LTD

Related lots

1

Contracts and changes

Entry 1
Id
050702-2025-428-1
Title
Digital Technology Equipment Supply
Status
active
Award ID
050702-2025-428-1
Date Signed
5 Aug 2025, 00:00

Value

Amount
7,000,000
Currency
GBP

Recorded locations

  • Buyer location · Lincoln · UKF3 · LN2 2LG · United Kingdom
  • Delivery location · UKF3

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ddbe-2025-08-22T09:07:47+01:00compiled ·