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PROCUREMENT OPPORTUNITY

Film Scanning Mastering and Restoration Services

British Film Institute · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:47.

Opportunity overview

The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems. To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services along with costs which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Cinegrell GmbH

No match
Shared contract value
£1.1m
Awarded
Not supplied
Contract signed
3 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
054813-2025-2025/417-1
Status
active
Location
Zurich, CH040, Switzerland

Dragon Post (Wales) Limited

Match pending…
Shared contract value
£1.1m
Awarded
Not supplied
Contract signed
3 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
054813-2025-2025/417-1
Status
active
Location
Cardiff, UKL22, CF3 2GH, United Kingdom

L’immagine Ritrovata S.R.L

No match
Shared contract value
£1.1m
Awarded
Not supplied
Contract signed
3 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
054813-2025-2025/417-1
Status
active
Location
Bologna, ITH55, Italy

R3store Studios Ltd

Match pending…
Shared contract value
£1.1m
Awarded
Not supplied
Contract signed
3 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
054813-2025-2025/417-1
Status
active
Location
London, UKI41, E15 2QL, United Kingdom

Classification

  • CPV92100000 — Motion picture and video services

Lots

  • The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems.To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services, along with costs, which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments.While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.£1.1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2025/417
Status
complete
Has Recurrence
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Framework Agreement

Period Rationale
Maximum of four years only
Maximum Participants
10

Second Stage

Invitation Date
10 Apr 2025, 00:00

Tender Period

Ends
10 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
92100000
Scheme
CPV
Description
Motion picture and video services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
1,080

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Please see the SSQ Instructions for further details.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Please see details in the SSQ Instructions
Description
Please see the SSQ Instructions for further details.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems.To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services, along with costs, which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments.While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.

Value

Amount
1,065,000
Currency
GBP

Renewal

Description
There is an option to extend the framework for 1 year after the initial 3 year term

Second Stage

Maximum Candidates
10

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
80%
Criterion 2
Name
Price
Type
cost
Description
20%

Contract period

Ends
7 Sept 2028, 23:59
Starts
8 Sept 2025, 00:00

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
Following the SSQ evaluation, a maximum of 10 ranked suppliers will be shortlisted for the ITT stage.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Berkhamsted

Delivery locations

Entry 1
Region
UKH23
Entry 2
Region
UKH23

Additional Classifications

Entry 1
Id
92100000
Scheme
CPV
Description
Motion picture and video services

Published documents

Entry 1
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-34662
Name
British Film Institute

Roles

buyer

Address

Region
UKI
Locality
London
Postal Code
W1T 1LN
Country Name
United Kingdom
Street Address
21 Stephen Street

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Charity
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Legal Name
British Film Institute

Contact

Name
Vicki Akinosho
Organisation 2
Id
GB-FTS-137495
Name
British Film Institute

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom
Street Address
21 Stephen street

Identifier

Legal Name
British Film Institute

Contact

Organisation 3
Id
GB-FTS-160201
Name
L’immagine Ritrovata S.R.L

Roles

supplier

Address

Region
ITH55
Locality
Bologna
Country Name
Italy
Street Address
Via Riva di Reno 72 40122 Bologna,

Details

Scale
sme

Identifier

Legal Name
L’immagine Ritrovata S.R.L
Organisation 4
Id
GB-FTS-160202
Name
Dragon Post (Wales) Limited

Roles

supplier

Address

Region
UKL22
Locality
Cardiff
Postal Code
CF3 2GH
Country Name
United Kingdom
Street Address
Seren Stiwdios Wales Wentloog Ave, Rumney,

Details

Scale
sme

Identifier

Legal Name
Dragon Post (Wales) Limited
Organisation 5
Id
GB-FTS-160203
Name
R3store Studios Ltd

Roles

supplier

Address

Region
UKI41
Locality
London
Postal Code
E15 2QL
Country Name
United Kingdom
Street Address
2nd Floor, 1 Danes Yard, Sugar House Island, Stratford,

Details

Scale
sme

Identifier

Legal Name
R3store Studios Ltd
Organisation 6
Id
GB-FTS-160204
Name
Cinegrell GmbH

Roles

supplier

Address

Region
CH040
Locality
Zurich
Country Name
Switzerland
Street Address
Saatlenstrasse 261, CH-8050 Zurich

Details

Scale
sme

Identifier

Legal Name
Cinegrell GmbH
Organisation 7
Id
GB-FTS-160205
Name
British Film Institute

Roles

reviewBody

Address

Locality
London
Postal Code
W1T 1LN
Country Name
United Kingdom
Street Address
21 Stephen street

Identifier

Legal Name
British Film Institute

Contact

Award information

Award 1
Id
054813-2025-2025/417-1
Title
Film Scanning, Mastering and Restoration Services
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160201
Name
L’immagine Ritrovata S.R.L
Supplier 2
Id
GB-FTS-160202
Name
Dragon Post (Wales) Limited
Supplier 3
Id
GB-FTS-160203
Name
R3store Studios Ltd
Supplier 4
Id
GB-FTS-160204
Name
Cinegrell GmbH

Related lots

1

Contracts and changes

Entry 1
Id
054813-2025-2025/417-1
Title
Film Scanning, Mastering and Restoration Services
Status
active
Award ID
054813-2025-2025/417-1
Date Signed
4 Aug 2025, 00:00

Value

Amount
1,065,000
Currency
GBP

Recorded locations

  • Buyer location · London · UKI · W1T 1LN · United Kingdom
  • Delivery location · UKH23

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04dd78-2025-09-08T17:02:20+01:00compiled ·