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PROCUREMENT OPPORTUNITY

Fleet hire

Phoenix Community Housing · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:47.

Opportunity overview

Phoenix Community Housing is a not-for-profit resident-led housing association based in south London. We own and manage more than 7,600 homes in the Lewisham wards of Bellingham, Catford South, Downham and Grove Park. We are committed to providing homes and services that meet residents needs. We are looking for a supplier of vehicles to rent for our Repairs, Caretaking, Flytipping and Grounds Maintenance Services. It will be about 55 vehicles to include small to large vans, mainly panel vans but some tippers. Either on fixed term or flexi hire. They will need to be liveried and some bespoke fit out will be required. Efficient and convenient servicing and maintenance is a priority.

Classification

  • CPV34100000 — Motor vehicles

Lots

  • There are two documents attached. One document is the contract conditions and schedules. The second document is schedule 1 which is the service specification. The other schedules are included with the contract conditions. Schedule 2 is the pricing schedule. Schedule 3, lists the documents that need to be submitted as part of your bid. This also details which award criteria they relate to and the weighting. Schedule 3 should therefore be submitted with the final column ticked off to indicate that all the required documents have been included. To be clear the tender should include, an introduction to your organisation, your servicing and maintenance arrangements, the completed pricing schedule, schedule 3 showing which documents have been submitted, the mandatory policies as listed, your social value proposal and polices for sustainability and Health and Safety. The contract itself would only be completed and submitted at the point of contract. Questions are welcome but please ask them through the portal which means that the questions and answers will be seen by all organisations. I will not respond directly to bidders individually so please do not be offended if I do not do so. James PetersValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04dd71
Status
active
Has Recurrence
No
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Bid Opening

Date
24 Mar 2025, 12:00
Description
James Peters and Jon Sewell

Address

Street Address
The Green Man

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
24 Mar 2025, 12:00

Tender Period

Ends
21 Mar 2025, 12:00

Classification

Id
34100000
Scheme
CPV
Description
Motor vehicles

Submission terms

Languages

en

Bid Validity Period

Ends
25 Jul 2025, 23:59

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
There are two documents attached. One document is the contract conditions and schedules. The second document is schedule 1 which is the service specification. The other schedules are included with the contract conditions. Schedule 2 is the pricing schedule. Schedule 3, lists the documents that need to be submitted as part of your bid. This also details which award criteria they relate to and the weighting. Schedule 3 should therefore be submitted with the final column ticked off to indicate that all the required documents have been included. To be clear the tender should include, an introduction to your organisation, your servicing and maintenance arrangements, the completed pricing schedule, schedule 3 showing which documents have been submitted, the mandatory policies as listed, your social value proposal and polices for sustainability and Health and Safety. The contract itself would only be completed and submitted at the point of contract. Questions are welcome but please ask them through the portal which means that the questions and answers will be seen by all organisations. I will not respond directly to bidders individually so please do not be offended if I do not do so. James Peters

Renewal

Description
2 year extension by mutual agreement

Award criteria

Criteria

Criterion 1
Name
Health and Safety
Type
quality
Description
5
Criterion 2
Name
Organisational resources
Type
quality
Description
15
Criterion 3
Name
Servicing and maintenance arrangements
Type
quality
Description
15
Criterion 4
Name
Mandatory policies
Type
quality
Description
5
Criterion 5
Name
Social Value
Type
quality
Description
5
Criterion 6
Name
Sustainability
Type
quality
Description
5
Criterion 7
Type
price
Description
50

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
The Green Man 355 Bromley Road SE6 2RP

Delivery locations

Entry 1
Region
UKI44

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-3560
Name
Phoenix Community Housing

Roles

buyer

Address

Region
UKI44
Locality
London
Postal Code
SE6 2RP
Country Name
United Kingdom
Street Address
The Green Man, 355 Bromley Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Phoenix Community Housing

Contact

Name
James Peters
Telephone
+44 8000285700
Organisation 2
Id
GB-FTS-103
Name
Public Procurement Review Service

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom
Street Address
Cabinet Office

Details

Identifier

Legal Name
Public Procurement Review Service

Contact

Telephone
+44 3450103503

Recorded locations

  • Buyer location · London · UKI44 · SE6 2RP · United Kingdom
  • Delivery location · UKI44

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04dd71-2025-02-10T17:00:17Zcompiled ·