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PROCUREMENT OPPORTUNITY

5 Councils Corporate Services Project

South Oxfordshire District Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:39.

Opportunity overview

South Oxfordshire District Council, Havant Borough Council, Vale of White Horse District Council, and Mendip District Council, and Hart District Council ("the Councils") entered into a contract (for an initial duration of approximately 9 years) with Capita for a range of corporate and transactional services ("the Contract"). The opportunity was advertised under OJEU Notice 2015/S 057-100137 and the Contract entered into on 4 April 2016. Further details of the original Contract are set out in that OJEU Notice. The Councils have previously varied the Contract as per notice numbers: 109745-2020, 187598-2020 560746-2020 and 609089-2020. The Contract permits the Councils to enter into an extension for a total period of up to 5 years from the end of the initial term. The Councils (with the exception of Mendip Council (now Somerset Council) who will exit the Contract at its natural expiry of the initial term on 1 October 2025), intend to utilise the extension provided within the Contract to extend the services for Revenues & Benefits, and Local Land Charges only for a period of up to 3 years from the expiry date of the initial term, which may be up to October 2028 with an option to extend for a further 2 years beyond that date. South Oxfordshire District Council and Vale of White Horse District Council also wish to utilise the extension within the Contract to extend the out of hours service for Customer Services for a period of up to 3 years with the option to extend for an additional 2 years.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Capita Business Services

Matched by number
Contract value
£24.7m
Awarded
Not supplied
Contract signed
4 Aug 2024
Award ID
004339-2025-1
Status
active
Identifier
GB-COH 02299747
Location
London, UKI, EC2V 7NO, United Kingdom

Classification

  • CPV66171000 — Financial consultancy services
  • CPV66172000 — Financial transaction processing and clearing-house services
  • CPV66600000 — Treasury services
  • CPV70330000 — Property management services of real estate on a fee or contract basis
  • CPV79000000 — Business services: law, marketing, consulting, recruitment, printing and security
  • CPV98341130 — Janitorial services
  • CPV98341140 — Caretaker services
  • CPV98351000 — Car park management services

Lots

  • This section provides detail of the extended Contract as described above: The estimated value of the extension of Local Land Charges for a period of up to 3 years is £1,100,000. The estimated value of the extension of Revenues & Benefits for a period of up to 3 years is £23,400,000 The estimated value of the extension of the out of hours service of Customer Services for a period of up to 3 years is £226,269. The estimated total value of the extension to the Contract amounts to £24,736,269. Continues in Annex D1.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04dd3e
Status
complete
Review Details
In accordance with Regulation 88 - 104 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended) ("PCR").
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The Contract has previously been reduced (see notices 109745-2020, 187598-2020, 560746-2020 and 609089-2020) a summary of which is set out below. The reduction in the I-Hub and Human Resources (Advisory) Services resulted in a reduction in Contract value of approximately £700,242 per year for the remainder of the Contract term. The reduction in the Licensing Services resulted in a reduction in contract value of approximately £377,000 per year for the remainder of the Contract term. The reduction in the Human Resources Operational and Payroll Services resulted in a reduction of approximately £1,012,086 per year for the remainder of the Contract term. The reduction in the Finance Services resulted in a reduction in Contract value of approximately £634,000 per year for the remainder of the Contract term. The reduction in the Exchequer Services resulted in a reduction in Contract value of approximately £1,630,000 per year for the remainder of the Contract term. The reduction in the Procurement function resulted in the Contract value being reduced by approximately £2,376,000 for the remainder of the Contract term. The reduction in the IT function resulted in the Contract value being reduced by approximately £441,000 for the remainder of the Contract term. Further reductions include: A reduction to front of house (Customer Services) for South & Vale and Hart, resulted in the Contract value being reduced by an approximate £1,515,385 for the remainder of the Contract term. A reduction to Customer Services by Mendip (now Somerset) resulted in the Contract value being reduced by an approximate £1,090,000 for the remainder of the Contract term. A reduction to IT Services by Mendip resulted in the Contract value being reduced by an approximate £321,954, per year for the remainder of the Contract term. A reduction to IT Services by Hart resulted in the Contract value being reduced by an approximate £249,659 for the remainder of the Contract term. This notice is concerned with invoking the extension option within the Contract to extend its term for the Revenues & Benefits and Local Land Charges services only for all Councils (except the former Mendip Council) for a period of up to 3 years, with an option to extend thereafter for a further period of up to 2 years. This notice is also concerned with invoking the extension option within the Contract to extend its term for the out of hours service under Customer Services for South Oxfordshire District Council and Vale of White Horse District Council for a period of up to 3 years, with an option to extend thereafter for a further period of up to 2 years Taking into account the value and scale of the original Contract the Councils consider that the extension to the scope of the Contract for up to 3 years, with an option to extend for an additional 2 years, is not substantial for the purposes of Regulation 72(1)(e) of the PCR given that the original Contract provided for an extension period beyond the initial 9 year term by up to a further 5 years. The 3-year extension has a total estimated value of £15,936,269 in the context of the original £140,262,000 Contract. In addition, the scope of the originally awarded Contract has significantly reduced and the economic balance of the Contract is moving away from the contractor by the reduction of the service opportunity despite the extension this notice is concerned with. The Councils consider that extending the Contract in the manner proposed is for operational and commercial reasons to achieve a smooth transition. The extension of these Services will ensure the smooth ongoing delivery of public services on a value for money basis.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79000000
Scheme
CPV
Description
Business services: law, marketing, consulting, recruitment, printing and security

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Has Options
No
Description
This section provides detail of the extended Contract as described above: The estimated value of the extension of Local Land Charges for a period of up to 3 years is £1,100,000. The estimated value of the extension of Revenues & Benefits for a period of up to 3 years is £23,400,000 The estimated value of the extension of the out of hours service of Customer Services for a period of up to 3 years is £226,269. The estimated total value of the extension to the Contract amounts to £24,736,269. Continues in Annex D1.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Oxfordshire and Hampshire

Delivery locations

Entry 1
Region
UKJ14
Entry 2
Region
UKJ3

Additional Classifications

Entry 1
Id
66171000
Scheme
CPV
Description
Financial consultancy services
Entry 2
Id
66172000
Scheme
CPV
Description
Financial transaction processing and clearing-house services
Entry 3
Id
66600000
Scheme
CPV
Description
Treasury services
Entry 4
Id
70330000
Scheme
CPV
Description
Property management services of real estate on a fee or contract basis
Entry 5
Id
79000000
Scheme
CPV
Description
Business services: law, marketing, consulting, recruitment, printing and security
Entry 6
Id
98341130
Scheme
CPV
Description
Janitorial services
Entry 7
Id
98341140
Scheme
CPV
Description
Caretaker services
Entry 8
Id
98351000
Scheme
CPV
Description
Car park management services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-137436
Name
South Oxfordshire District Council

Roles

buyer

Address

Region
UKJ14
Locality
ABINGDON
Postal Code
OX143JE
Country Name
United Kingdom
Street Address
Abbey House, Abbey Close

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
South Oxfordshire District Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Andrew Down
Telephone
+44 1235422300
Organisation 2
Id
GB-COH-02299747
Name
Capita Business Services

Roles

supplier

Address

Region
UKI
Locality
London
Postal Code
EC2V 7NO
Country Name
United Kingdom
Street Address
65 Gresham Street, Westminster

Details

Scale
large

Identifier

Id
02299747
Scheme
GB-COH
Legal Name
Capita Business Services
Organisation 3
Id
GB-FTS-103700
Name
Royal Courts of Justice, The Strand

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom

Identifier

Legal Name
Royal Courts of Justice, The Strand

Award information

Award 1
Id
004339-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-02299747
Name
Capita Business Services

Related lots

1

Contracts and changes

Entry 1
Id
004339-2025-1
Status
active
Award ID
004339-2025-1
Date Signed
5 Aug 2024, 00:00

Value

Amount
24,736,269
Currency
GBP

Recorded locations

  • Buyer location · ABINGDON · UKJ14 · OX143JE · United Kingdom
  • Delivery location · UKJ14
  • Delivery location · UKJ3

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04dd3e-2025-02-10T13:07:25Zcompiled ·