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PROCUREMENT OPPORTUNITY

DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES

Dartmoor Multi Academy Trust (Secondary Acct: PHP Law) · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:38.

Opportunity overview

The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Direct Cleaning Services

Match pending…
Contract value
£10.5m
Awarded
Not supplied
Contract signed
6 Aug 2025
Award ID
079092-2025-3
Status
active
Location
Corsham, UK, SN13 9RS, United Kingdom

Classification

  • CPV90910000 — Cleaning services

Lots

  • Lot 1 - Primary SchoolsValue not stated
  • Lot 2 - Secondary SchoolsValue not stated
  • Lot 3 - All SchoolsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04dd13
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
3
Description
Allow more time to respond due to clarifications

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
31 Mar 2025, 12:00

Old Value

Date
28 Mar 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
31 Mar 2025, 12:00

Old Value

Date
28 Mar 2025, 12:00
Entry 2
Id
4
Description
further time to consider clarification responses

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
4 Apr 2025, 12:00

Old Value

Date
31 Mar 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
4 Apr 2025, 12:00

Old Value

Date
31 Mar 2025, 12:00

Bid Opening

Date
28 Mar 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Expected award period

Starts
28 Mar 2025, 12:00

Tender Period

Ends
28 Mar 2025, 12:00

Contract terms

Performance Terms
As per the information in the procurement documents

Classification

Id
90910000
Scheme
CPV
Description
Cleaning services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Primary Schools
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Lot 1 - Primary Schools is as follows: Black Torrington Church of England Primary School Boasley Cross Community Primary School Bradford Primary School Bridestowe Primary School Bridgerule Church of England Primary School Chagford Church of England Primary School Exbourne Church of England Primary School Highampton Community Primary School Lydford Primary School Milton Abbot Primary School North Tawton Community Primary School and Nursery Northlew and Ashbury Parochial Church of England Primary School Okehampton Primary School and Foundation Unit South Tawton Primary School St James Church of England Primary and Nursery School

Options

Description
ability to add schools to the contract who join the contract

Renewal

Description
Option of 2 further 1 year extensions

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Lot 2 - Secondary Schools
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Sites included in Lot 2 - Secondary Schools is as follows: Tavistock College Okehampton College Holsworthy Community College The Promise School

Options

Description
the ability to add schools to the contract who join the Trust

Renewal

Description
Option of 2 further 1 year extensions

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Lot 3 - All Schools
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Sites included in Lot 3 - All Schools are as follows: Black Torrington Church of England Primary School Boasley Cross Community Primary School Bradford Primary School Bridestowe Primary School Bridgerule Church of England Primary School Chagford Church of England Primary School Exbourne Church of England Primary School Highampton Community Primary School Lydford Primary School Milton Abbot Primary School North Tawton Community Primary School and Nursery Northlew and Ashbury Parochial Church of England Primary School Okehampton Primary School and Foundation Unit South Tawton Primary School St James Church of England Primary and Nursery School Tavistock College Okehampton College Holsworthy Community College The Promise School

Renewal

Description
Option of 2 further 1 year extensions

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Dartmoor Academy Trust Primary School Sites

Delivery locations

Entry 1
Region
UKK4
Entry 2
Region
UKK4

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Dartmoor Academy Trust Secondary School Sites

Delivery locations

Entry 1
Region
UKK4
Entry 2
Region
UKK4

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 3
Id
3
Related Lot
3

Delivery Location

Description
Dartmoor Academy Trust All School Sites EX20 1PY

Delivery locations

Entry 1
Region
UKK4
Entry 2
Region
UKK4

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-137424
Name
Dartmoor Multi Academy Trust

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
Okehampton Devon
Postal Code
EX20 1PY
Country Name
United Kingdom
Street Address
Wardhayes, Simmons Way

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Dartmoor Multi Academy Trust

Contact

Name
Josie Medforth
Telephone
+44 7857426127
Organisation 2
Id
GB-FTS-103
Name
Public Procurement Review Service

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom
Street Address
Cabinet Office

Details

Identifier

Legal Name
Public Procurement Review Service

Contact

Telephone
+44 3450103503
Organisation 3
Id
GB-FTS-120098
Name
Dartmoor Multi Academy Trust

Roles

mediationBody
reviewContactPoint

Address

Locality
Okehampton, Devon
Postal Code
EX20 1PY
Country Name
United Kingdom
Street Address
Wardhayes Simmons Way

Details

Identifier

Legal Name
Dartmoor Multi Academy Trust

Contact

Telephone
+44 1409259613
Organisation 4
Id
GB-FTS-165711
Name
Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
Okehampton, Devon
Postal Code
EX20 1PY
Country Name
United Kingdom
Street Address
Wardhayes Simmons Way

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)

Contact

Name
Josie Medforth
Telephone
+44 7857426127
Organisation 5
Id
GB-FTS-168110
Name
Direct Cleaning Services

Roles

supplier

Address

Region
UK
Locality
Corsham
Postal Code
SN13 9RS
Country Name
United Kingdom
Street Address
Direct Cleaning Services Unit 2 23, Leafield Way

Details

Scale
sme

Identifier

Legal Name
Direct Cleaning Services

Contact

Telephone
+44 1225812496

Award information

Award 1
Id
079092-2025-1
Title
Lot 2 - Secondary Schools
Status
unsuccessful
Status Details
unsuccessful

Related lots

2
Award 2
Id
079092-2025-2
Title
Lot 1 - Primary Schools
Status
unsuccessful
Status Details
unsuccessful

Related lots

1
Award 3
Id
079092-2025-3
Title
Lot 3 - All Schools
Status
active

Suppliers

Supplier 1
Id
GB-FTS-168110
Name
Direct Cleaning Services

Related lots

3

Contracts and changes

Entry 1
Id
079092-2025-3
Title
Lot 3 - All Schools
Status
active
Award ID
079092-2025-3
Date Signed
7 Aug 2025, 00:00

Value

Amount
10,500,000
Currency
GBP

Recorded locations

  • Buyer location · Okehampton, Devon · UK · EX20 1PY · United Kingdom
  • Delivery location · UKK4

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04dd13-2025-12-02T16:45:09Zcompiled ·