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PROCUREMENT OPPORTUNITY

Stoke on Trent College – Provision of a HR Management System

Stoke On Trent College · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:30.

Opportunity overview

Stoke on Trent College has a requirement to appoint a supplier for the supply, implementation, and maintenance of Human Resource Management software solution. Stoke on Trent College is looking to work with a pro-active supplier who will work with Stoke on Trent College to maximise the return on investment.

Classification

  • CPV48451000 — Enterprise resource planning software package
  • CPV48100000 — Industry specific software package

Lots

  • Stoke on Trent College has a requirement to appoint a supplier for the supply, implementation, and maintenance of Human Resource Management software solution. Stoke on Trent College is looking to work with a pro-active supplier who will work with Stoke on Trent College to maximise the return on investment. The chosen supplier would be required to undertake the responsibility for the supply and installation of the software, provide support with the transfer of data and undertake training to key personnel across Stoke on Trent College’s site. Upon going ‘live’ the chosen supplier will provide support and maintain the software for the duration of the contract. It is a requirement that the new system will go live by 5th January 2026. The College has a turnover circa £20.8 million.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CA15240 -
Status
active
Has Recurrence
No
Review Details
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
10 Mar 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
10 Mar 2025, 12:00

Tender Period

Ends
10 Mar 2025, 12:00

Contract terms

Performance Terms
As per tender documents

Classification

Id
48451000
Scheme
CPV
Description
Enterprise resource planning software package

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Applies To

supplier
Criterion 2
Type
economic
Minimum
As per tender documents
Description
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Applies To

supplier
Criterion 3
Type
technical
Minimum
As per tender documents
Description
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
No
Description
Stoke on Trent College has a requirement to appoint a supplier for the supply, implementation, and maintenance of Human Resource Management software solution. Stoke on Trent College is looking to work with a pro-active supplier who will work with Stoke on Trent College to maximise the return on investment. The chosen supplier would be required to undertake the responsibility for the supply and installation of the software, provide support with the transfer of data and undertake training to key personnel across Stoke on Trent College’s site. Upon going ‘live’ the chosen supplier will provide support and maintain the software for the duration of the contract. It is a requirement that the new system will go live by 5th January 2026. The College has a turnover circa £20.8 million.

Options

Description
108 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x36 month(s)

Contract period

Duration In Days
3,240

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Stoke

Delivery locations

Entry 1
Region
UKG23

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-137285
Name
Stoke On Trent College

Roles

buyer
processContactPoint

Address

Region
UKG23
Locality
Stoke-on-Trent
Postal Code
ST4 2DG
Country Name
United Kingdom
Street Address
Cauldon Campus, Stoke Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Stoke On Trent College

Contact

Telephone
+44 1782208208
Organisation 2
Id
GB-FTS-25406
Name
Tenet Education Services

Roles

reviewBody
mediationBody

Address

Locality
Salford
Postal Code
M6 4AJ
Country Name
United Kingdom
Street Address
Procurement House, 23 Leslie Hough Way

Identifier

Legal Name
Tenet Education Services

Recorded locations

  • Buyer location · Stoke-on-Trent · UKG23 · ST4 2DG · United Kingdom
  • Delivery location · UKG23

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04dc79-2025-02-06T17:51:05Zcompiled ·