(VEAT) Procurement of Support, Maintenance, and Continued Development to the Risk Attribution and Field Based Tool + (RAFT+)

Scope, procedure and submissions

Id

ocds-h6vhtk-04dbf5

Status

complete

Procurement Method

limited

Main Procurement Category

services

Procurement Method Details

Negotiated without publication of a contract notice

Why this procedure was chosen

The justification under the Public Contracting Regulations 2015 for this Single Tender Action is against regulation 32 (2) (b) of the PCR 2015 for use of the negotiated procedure without prior publication where (ii) competition is absent for technical reasons, and also (iii) where exclusive rights, including IP rights, meaning that services can only be supplied by one economic operator – this is for the following reasons:<br/>• HR Wallingford have developed the RAFT+ tool with the EA to meet all of the requirements of the EA and the need to analyse fragility curves. No other equivalent tool is available, either immediately or in a form that could be readily adapted along with IP Rights to elements of the tool that the EA is unable to purchase at this moment.<br/>• Due to the ownership of elements of the RAFT+ tool (and the resultant IP Rights), no other supplier could be onboarded and use the tool, supporting this and developing it for the EA. The tool contains an element known as HR Reliable; this is a key aspect of the tool that is owned by HR Wallingford and is not available for third parties. Without this element, the tool would not be effective and would not meet the objectives of the EA. This would therefore result in a new system needing to be built, supported and maintained from another Supplier; this goes against value for money principles (as the EA would be paying twice for two systems), but also would create an operational risk as no system would be in place for a period of time (likely to be a minimum of six months). As Flood Coast and Risk Management is one of the Government’s key area of focus and a DEFRA mission, This creates an unacceptable operational risk to the EA, if flooding were to effect areas that this tool could have been used to protect. <br/>• The EA will look to analyse the future market and the need for this requirement going forward past the proposed contract term, to understand whether this requirement should be tendered on the open market for future implementation. <br/>• The tool is more than simply the front-end element of RAFT+; the integration with HR Reliable, which is proprietary to HR Wallingford [and not available for licensing to third parties], is crucial to the successful operation of this tool. An alternative supplier would need to be able to deliver both an equivalent to the RAFT+ front-end of the tool and the underpinning software.<br/><br/>The whole life cost for the proposed contract is a maximum of £484,840 for a two year period with a one year optional year.<br/><br/>If any provider has concerns with the Authority’s intentions outlined within the published documentation, please raise this to the DEFRA point of contact within ten days of the date of this notice.<br/>The closing date for this VEAT notice is 0900hrs on the 17th February 2024.

Lots and requirements

Items and delivery

Buyer, suppliers and contacts

Award information

Contracts and changes

Recorded locations

• Buyer location · London · UK · SW1P 4DF · United Kingdom
• Delivery location · UK