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PROCUREMENT OPPORTUNITY

Supply and Delivery of Alcohol and Promotional Off-Sale Products

CalMac Ferries Limited · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:25.

Opportunity overview

CalMac Ferries Ltd (CFL) have indicated the continued need for a single Supplier who is able to supply and deliver alcohol and promotional off-sale products to the major vessels within it's fleet. This allows the business to provide a high-quality and robust retail offering onboard these vessels for all passengers which ultimately contributes to the profitability of the business and helps to deliver the overall commercial retail strategy of CFL. This Framework Agreement would include the supply and delivery of bottled beers, ciders, wine, spirits, and other off-sale products.

Classification

  • CPV15910000 — Distilled alcoholic beverages
  • CPV79342200 — Promotional services

Lots

  • CalMac Ferries Ltd (CFL) have indicated the continued need for a single Supplier who is able to supply and deliver alcohol and promotional off-sale products to the major vessels within it's fleet. This allows the business to provide a high-quality and robust retail offering onboard these vessels for all passengers which ultimately contributes to the profitability of the business and helps to deliver the overall commercial retail strategy of CFL. This Framework Agreement would include the supply and delivery of bottled beers, ciders, wine, spirits, and other off-sale products.£1.1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CSCO24-614
Status
active
Has Recurrence
Yes
Procurement Method
selective
Main Procurement Category
goods
Procurement Method Details
Competitive procedure with negotiation

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
February 2029

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
1

Second Stage

Invitation Date
21 Mar 2025, 00:00
Successive Reduction
Yes
No Negotiation Necessary
Yes

Tender Period

Ends
6 Mar 2025, 12:00

Communication

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
15910000
Scheme
CPV
Description
Distilled alcoholic beverages

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015 on the basis of information provided within the SPD (Scotland).

Applies To

supplier
Criterion 2
Type
economic
Minimum
Please note that minimum required turnover per year should be 2,208,000 Million GBP. The following ratios must be confirmed based on the Bidder's latest set of published accounts. 1- Return on Capital Employed: must be at a ratio greater than “0”. 2- Acid Test (Current Ratio): Current Ratio must be greater than “1”. 3- Gearing: Gearing must be a figure of less than 100%. 4- Interest Coverage: Interest Coverage must be a figure of 2 or above. Economic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance: Professional Risk Indemnity: 5,000,000 GBP Employer's (Compulsory) Liability: 5,000,000 GBP Public Liability: 5,000,000 GBP Product Liability: 5,000,000 GBP
Description
Please refer to these statements when completing section 4B of the SPD (Scotland) Statement for 4B - Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below: Bidders must provide their ("general") yearly turnover for the last three financial years. Bidders must provide their ("specific") yearly turnover for the last three financial years. Bidders must must provide appropriate financial ratio information as set out within this Contract Notice. Bidders must confirm they have the required levels of insurance as set out within this Contract Notice.

Applies To

supplier
Criterion 3
Type
technical
Minimum
Qualification Envelope: Part 3, Section A, B, C, D will be scored on a pass/fail basis and Part 4 Section C will be scored in line with the weighting shown above for all questions. If any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be set aside and take no further part in the competition. Scored questions will be evaluated using the below methodology: 100- Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
Description
Technical or Professional Ability Part 4C. CFL requires that Bidders are able to demonstrate via previous examples that a range of goods and services have been provided in the past to other organisations with similar requirements. Bidders should note that evidence of meeting these criteria is expected in the response to each question. The scored questions are as follows: 1. Digital Systems (30%) As it will be a mandatory requirement for the successful Supplier to use the Saffron Civica platform, Bidders should provide three examples demonstrating experience of using an online/EDI/web-based product ordering system including quick catalogue and pricing amendment features and paperless delivery note / invoice creation. As part of the answer, Bidders should include the following information: - Details of the tasks delivered. - Detailed description of the Bidder’s role in using these systems and delivering these tasks. - Contract value and dates. - Details of the customer organisation for whom the work was carried out, please supply email address as CalMac may contact this Company for references. 2. Delivery Locations (30%) Bidders should provide three examples demonstrating experience of servicing multiple locations throughout the West Coast of Scotland and being able to provide a next working day delivery service for chilled, short shelf life products. As part of the answer, Bidders should include the following information: - Details of the tasks delivered. - Detailed description of the Bidder’s role in delivering these tasks. - Contract value and dates. - Details of the customer organisation for whom the work was carried out, please supply email address as CalMac may contact this Company for references. 3. Local Product Sourcing (40%) Bidders should demonstrate three examples of using locally sourced/Scottish produce where possible and show reactiveness to innovation/NPD briefs. As part of the answer, Bidders should include the following information: - Details of the tasks delivered. - Detailed description of the Bidder’s role in delivering these tasks. - Contract value and dates. - Details of the customer organisation for whom the work was carried out, please supply email address as CalMac may contact this Company for references. 4. Environmental Management (0%) Bidders will be required to produce certificates drawn up by independent bodies attesting that the Bidder complies with the required environmental management systems or standards in accordance with BS EN ISO 14001:2015 (or equivalent) or produce other means of proof concerning required environmental management systems or standards. Please provide details of the environmental management measures which the Bidder will be able to use when performing the contract. 5. Subcontracting (0%) Please provide details of the proportion (i.e. percentage) of the contract that Bidders intend to subcontract. Please provide details of Bidder's criteria for selecting suppliers to subcontract to. 6. Quality Control (0%) Bidders will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards with BS EN ISO 9001:2015 (or equivalent) or produce other means of proof concerning the quality assurance schemes. Bidders will also be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the health and safety standards in accordance ISO 45001:2018 Occupational Health and Safety Management System (or equivalent) or produce other means of proof concerning the health and safety standards Can the bidder provide the required certificates drawn up by a UCAS accredited quality provider, attesting the conformity of goods and services clearly identified by references to the technical specifications or standards, which are set out in the relevant Contract Notice?

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
CalMac Ferries Ltd (CFL) have indicated the continued need for a single Supplier who is able to supply and deliver alcohol and promotional off-sale products to the major vessels within it's fleet. This allows the business to provide a high-quality and robust retail offering onboard these vessels for all passengers which ultimately contributes to the profitability of the business and helps to deliver the overall commercial retail strategy of CFL. This Framework Agreement would include the supply and delivery of bottled beers, ciders, wine, spirits, and other off-sale products.

Value

Amount
1,104,000
Currency
GBP

Renewal

Description
There will be two 12-month extension options available for this agreement.

Second Stage

Maximum Candidates
3
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Name
Quality / Technical
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
This Procurement will be conducted through the use of the Competitive Procedure with Negotiation (CPN). All queries about this procurement must be made via the PCS-Tender messaging system. The process to be applied will be: - Statements including the specific requirements can be found within Section III.1.2 and III.1.3 of the Contract Notice. - Economic Operator must pass the minimum standards sections of the SPD (Scotland). Qualification Envelope: Part 3, Section A, B, C, D will be scored on a pass/fail basis and Part 4 Section C shall be weighted questions (Q1 to Q3 inclusive). If any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be set aside and take no further part in the competition. Technical Envelope: Part 4 Section C of the SPD (Scotland) will be scored in the following way: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see SPD (Scotland) Question 4C Technical and Professional Ability. CFL will take a minimum of three highest scoring bidders through and they will be invited to submit a tender.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM83
Entry 2
Region
UKM6
Entry 3
Region
UKM63
Entry 4
Region
UKM64

Additional Classifications

Entry 1
Id
79342200
Scheme
CPV
Description
Promotional services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-6996
Name
CalMac Ferries Limited

Roles

buyer
centralPurchasingBody

Address

Region
UKM
Locality
Gourock
Postal Code
PA19 1QP
Country Name
United Kingdom
Street Address
Ferry Terminal

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Scheme
COFOG
Description
Ferry Operator

Identifier

Legal Name
CalMac Ferries Limited

Contact

Name
Stuart McMaster
Telephone
+44 01475650387
Organisation 2
Id
GB-FTS-100672
Name
Scottish Courts and Tribunals Services

Roles

reviewBody

Address

Locality
Greenock
Postal Code
PA15 1TR
Country Name
United Kingdom
Street Address
Sherriff Court House

Identifier

Legal Name
Scottish Courts and Tribunals Services

Recorded locations

  • Buyer location · Gourock · UKM · PA19 1QP · United Kingdom
  • Delivery location · UKM6
  • Delivery location · UKM63
  • Delivery location · UKM64
  • Delivery location · UKM83

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04db91-2025-02-04T15:58:50Zcompiled ·