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PROCUREMENT OPPORTUNITY

Offsite Document Storage

The Crown Estate Commissioners · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:32.

Opportunity overview

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

Classification

  • CPV79131000 — Documentation services
  • CPV79130000 — Legal documentation and certification services

Lots

  • Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Status
active
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
3 Mar 2025, 13:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
3 Mar 2025, 13:00

Tender Period

Ends
3 Mar 2025, 12:00

Classification

Id
79131000
Scheme
CPV
Description
Documentation services

Submission terms

Languages

en

Submission Method

written

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

Renewal

Description
1 + 1 Years

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
79130000
Scheme
CPV
Description
Legal documentation and certification services

Published documents

Entry 1
Id
economic2
Document Type
economicSelectionCriteria
Entry 2
Id
technical2
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-102018
Name
The Crown Estate Commissioners

Roles

buyer
reviewBody

Address

Region
UK
Locality
London
Postal Code
SW1Y 4AH
Country Name
United Kingdom
Street Address
1 St James's Market

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Central Government
Entry 2
Scheme
COFOG
Description
Property

Identifier

Legal Name
The Crown Estate Commissioners
No Identifier Rationale
notOnAnyRegister

Contact

Name
Sourcing Team
Telephone
+44 2078515000

Recorded locations

  • Buyer location · London · UK · SW1Y 4AH · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04db2e-2025-02-03T16:23:27Zcompiled ·