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PROCUREMENT OPPORTUNITY

PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

East Ayrshire Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:31.

Opportunity overview

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 – Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ayrshire Refrigeration Ltd.

Match pending…
Contract value
£519.8k
Awarded
Not supplied
Contract signed
10 Jun 2025
Award ID
055895-2025-1
Status
active
Location
Ayr, UKM, KA7 1HU, United Kingdom

Classification

  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV42500000 — Cooling and ventilation equipment
  • CPV42510000 — Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
  • CPV42512000 — Air-conditioning installations
  • CPV45331000 — Heating, ventilation and air-conditioning installation work
  • CPV45331100 — Central-heating installation work
  • CPV45331200 — Ventilation and air-conditioning installation work
  • CPV45331210 — Ventilation installation work
  • CPV45331220 — Air-conditioning installation work
  • CPV45331221 — Partial air-conditioning installation work

Lots

  • Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 – Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04db0c
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2
Description
1 week Extension

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
14 Mar 2025, 12:00

Old Value

Date
7 Mar 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
14 Mar 2025, 12:00

Old Value

Date
7 Mar 2025, 12:00

Bid Opening

Date
7 Mar 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
2 years

Expected award period

Starts
7 Mar 2025, 12:00

Tender Period

Ends
7 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
For the purpose of this Contract, the Contractor (including any Sub-Contractors if appropriate) must be on the current F-Gas company certification register, as appointed by the Department for the Environment, Food and Rural Affairs (DEFRA) under the 2015 no310 UK Fluorinated Greenhouse Gases Regulations throughout the entire Contract period. For the purpose of this Contract, all Contractors (including any Sub-Contractors if appropriate) must be a member of the Building Engineering Services Association (BESA) throughout the entire Contract period.

Applies To

supplier
Criterion 2
Type
economic
Description
Financial Standing The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 25 out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Commercial Delphi Score of between 25 - 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Insurances It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below. Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 – Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Renewal

Description
2No. Optional 1 year extensions.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
30
Criterion 2
Type
price
Description
70

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM93
Entry 2
Region
UKM93
Entry 3
Region
UKM93

Additional Classifications

Entry 1
Id
42500000
Scheme
CPV
Description
Cooling and ventilation equipment
Entry 2
Id
42510000
Scheme
CPV
Description
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
Entry 3
Id
42512000
Scheme
CPV
Description
Air-conditioning installations
Entry 4
Id
45331000
Scheme
CPV
Description
Heating, ventilation and air-conditioning installation work
Entry 5
Id
45331100
Scheme
CPV
Description
Central-heating installation work
Entry 6
Id
45331200
Scheme
CPV
Description
Ventilation and air-conditioning installation work
Entry 7
Id
45331210
Scheme
CPV
Description
Ventilation installation work
Entry 8
Id
45331220
Scheme
CPV
Description
Air-conditioning installation work
Entry 9
Id
45331221
Scheme
CPV
Description
Partial air-conditioning installation work

Published documents

Entry 1
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2556
Name
East Ayrshire Council

Roles

buyer

Address

Region
UKM93
Locality
Kilmarnock
Postal Code
KA3 7BU
Country Name
United Kingdom
Street Address
Corporate Procurement Team, London Road HQ

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Ayrshire Council

Contact

Telephone
+44 1563576000
Organisation 2
Id
GB-FTS-4006
Name
Kilmarnock Sheriff Court

Roles

reviewBody

Address

Locality
Kilmarnock
Postal Code
KA1 1ED
Country Name
United Kingdom
Street Address
Sheriff Court House, St Marnock Street

Identifier

Legal Name
Kilmarnock Sheriff Court
Organisation 3
Id
GB-FTS-160640
Name
Ayrshire Refrigeration Ltd.

Roles

supplier

Address

Region
UKM
Locality
Ayr
Postal Code
KA7 1HU
Country Name
United Kingdom
Street Address
6 Fort Street

Details

Scale
sme

Identifier

Legal Name
Ayrshire Refrigeration Ltd.

Award information

Award 1
Id
055895-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160640
Name
Ayrshire Refrigeration Ltd.

Related lots

1

Contracts and changes

Entry 1
Id
055895-2025-1
Status
active
Award ID
055895-2025-1
Date Signed
11 Jun 2025, 00:00

Value

Amount
519,765.88
Currency
GBP

Recorded locations

  • Buyer location · Kilmarnock · UKM93 · KA3 7BU · United Kingdom
  • Delivery location · UKM93

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04db0c-2025-09-11T15:35:41+01:00compiled ·