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PROCUREMENT OPPORTUNITY

Asset Management Solution

Northumbria Police · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:14.

Opportunity overview

Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Civica UK Limited

Matched by exact name
Contract value
£243.7k
Awarded
Not supplied
Contract signed
3 Mar 2025
Award ID
051589-2025-NP0330-1
Status
active
Identifier
01628868
Location
London, UK, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.£262k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NP0330
Status
complete
Has Recurrence
No
Review Details
As stated in the Invitation to Tender document.
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
3 Mar 2025, 12:01

Address

Street Address
Electronically.

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
3 Mar 2025, 12:01

Tender Period

Ends
3 Mar 2025, 12:00

Contract terms

Performance Terms
As stated in the Invitation to Tender document.
Electronic Invoicing Policy
allowed

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.

Value

Amount
262,000
Currency
GBP

Renewal

Description
x1 optional 12 month extension period.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
70%
Criterion 2
Type
price
Description
30%

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Entry 2
Region
UKC
Entry 3
Region
UKC

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Planning and budget

Budget

Finance

Entry 1
Id
1
Description
NP0330

Related lots

1

Financing Party

Id
GB-FTS-172
Name
European Union

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-136765
Name
Northumbria Police

Roles

buyer
centralPurchasingBody

Address

Region
UKC
Locality
Newcastle upon Tyne
Country Name
United Kingdom
Street Address
NE1 3PH

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
03
Scheme
COFOG
Description
Public order and safety

Identifier

Legal Name
Northumbria Police

Contact

Organisation 2
Id
GB-FTS-136766
Name
Northumbria Police

Roles

reviewBody

Address

Locality
Newcastle upon Tyne
Country Name
United Kingdom

Identifier

Legal Name
Northumbria Police
Organisation 3
Id
GB-FTS-172
Name
European Union

Roles

funder
Organisation 4
Id
GB-FTS-158981
Name
Civica UK Limited

Roles

supplier

Address

Region
UK
Locality
London
Country Name
United Kingdom
Street Address
(8th Floor) 30 Stamford Street

Details

Scale
large

Identifier

Id
01628868
Legal Name
Civica UK Limited

Award information

Award 1
Id
051589-2025-NP0330-1
Title
Asset Management Solution
Status
active

Suppliers

Supplier 1
Id
GB-FTS-158981
Name
Civica UK Limited

Related lots

1

Contracts and changes

Entry 1
Id
051589-2025-NP0330-1
Title
Asset Management Solution
Status
active
Award ID
051589-2025-NP0330-1
Date Signed
3 Mar 2025, 00:00

Value

Amount
243,655
Currency
GBP

Recorded locations

  • Buyer location · Newcastle upon Tyne · UKC · United Kingdom
  • Delivery location · UKC

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04daaa-2025-08-27T13:20:27+01:00compiled ·