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PROCUREMENT OPPORTUNITY

Commercial Central Heating Planned Maintenance and Reactive Repairs Contract

Link Group Ltd · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:20.

Opportunity overview

The elements to be covered in the servicing, maintenance and repair contract include, but are not limited to, the following:- (a) Annual Service to all commercial gas appliances within Link stock, including CHP units with relevant regulatory guided certification paperwork in electronic format. (b) Annual check on all electrical control panels serving the commercial heating system. (c) The testing and examination of gas meter installations and all gas supply pipework inside or outside the property. (d) Annual testing on commercial meters and pipe work. (e) Includes the tracing and repairing of gas escapes where necessary, and the replacement of part, or all of the internal existing gas supply pipe work. (f) Natural gas fired central heating boilers and systems, including all components such as casings, heat exchangers, burners, FSD's, fans and motors, control valves, safety and limiting devices, gas valves, flame supervision devices, thermocouples, thermostats, time switches, sequence boards, flue systems, appliance chassis, combustion chambers, insulation panels, integral wiring and control circuitry, gauges and associated equipment. (g) Radiators and radiator valves (including thermostatic radiator valves). (h) System pipework including primary flow and return circuits and all circulatory pipework, valves, fittings etc. (i) Room, hot water, pipe and frost thermostats. BMS. (k) SAV Units and individual domestic heating systems for dwellings supplied by communal heating plant. CRP Units. (m) Plated heat exchangers. (n) Solar Thermal Hot Water Systems. (o) Hot water cylinders/calorifiers of all types. (p) Feed and expansion cistern including bye-law 30 kits. (q) Pressurisation vessels. (r) Circulating pumps and valves (shunt, primary and secondary). (s) Motorised valves, two and three port (t) All consumable items such as lubricants, filters, inhibitors, tape, flux, leadfree solder, jointing compounds, threading tape, batteries, etc. (u) All associated electrical components and wiring. (v) Annual service and maintenance of air conditioning units. (w) Annual service and maintenance of booster pumps/compressors, controls and high-pressure pipe work. (x) Heat Interface Units (HIU) (y) Commercial Air Source Heat Pumps This list of elements covered by the contract covers the main components only and is not intended to be exhaustive. It must be understood that the contract covers all components of the Client's gas and heating installations on their premises as deemed appropriate by the Client's Representative. Any queries should be discussed with the Client's Representative prior to the Contractor's tender being submitted.

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV31600000 — Electrical equipment and apparatus
  • CPV31680000 — Electrical supplies and accessories
  • CPV31681000 — Electrical accessories
  • CPV39715210 — Central-heating equipment
  • CPV42515000 — District heating boiler
  • CPV44115200 — Plumbing and heating materials
  • CPV44115220 — Heating materials
  • CPV44621112 — Parts of central-heating radiators
  • CPV44621200 — Boilers
  • CPV44621220 — Central-heating boilers
  • CPV45311000 — Electrical wiring and fitting work
  • CPV45311100 — Electrical wiring work
  • CPV45311200 — Electrical fitting work
  • CPV50531100 — Repair and maintenance services of boilers
  • CPV50532000 — Repair and maintenance services of electrical machinery, apparatus and associated equipment
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50711000 — Repair and maintenance services of electrical building installations
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50721000 — Commissioning of heating installations

Lots

  • Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.£1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04d6d8
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
27 Feb 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
2027 at the earliest if the optional 12 month extensions are not applied

Expected award period

Starts
27 Feb 2025, 12:00

Tender Period

Ends
27 Feb 2025, 12:00

Communication

Contract terms

Performance Terms
The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Submission terms

Languages

en

Bid Validity Period

Ends
28 May 2025, 23:59

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Refer Tender Document A - ITT and Quality Questionnaire, Section 9 including Bidders shall be Gas Safe Registered, NICEIC, SELECT or The Electrical Contractors Association (ECA), and operatives engaged in delivering the requirements must have the required range of ACS accreditation described within Section 9 of Tender Document A - ITT and Quality Questionnaire

Applies To

supplier
Criterion 2
Type
economic
Description
Bidders will be required to have a minimum 'general' yearly turnover of 400000 GBP for the last two years or have an average yearly turnover of a minimum of 400000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP

Applies To

supplier
Criterion 3
Type
technical
Description
Bidders must be able to provide two examples of similar Commercial Central Heating Planned Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies including a service to undertake reactive repairs notified out with normal working hours

Applies To

supplier
Criterion 4
Type
technical
Description
Refer Tender Document A - ITT and Quality Questionnaire, Section 9 including: Bidders shall be Gas Safe Registered, NICEIC, SELECT or The Electrical Contractors Association (ECA), and operatives engaged in delivering the requirements must have the required range of ACS accreditation described within Section 9 of Tender Document A - ITT and Quality Questionnaire

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Value

Amount
1,000,000
Currency
GBP

Renewal

Description
May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value of 200000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 200000 GBP excluding VAT.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Throughout Central Belt of Scotland

Delivery locations

Entry 1
Region
UKM7
Entry 2
Region
UKM8
Entry 3
Region
UKM9

Additional Classifications

Entry 1
Id
44621200
Scheme
CPV
Description
Boilers
Entry 2
Id
44621220
Scheme
CPV
Description
Central-heating boilers
Entry 3
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Entry 4
Id
39715210
Scheme
CPV
Description
Central-heating equipment
Entry 5
Id
42515000
Scheme
CPV
Description
District heating boiler
Entry 6
Id
44115200
Scheme
CPV
Description
Plumbing and heating materials
Entry 7
Id
44115220
Scheme
CPV
Description
Heating materials
Entry 8
Id
44621112
Scheme
CPV
Description
Parts of central-heating radiators
Entry 9
Id
50720000
Scheme
CPV
Description
Repair and maintenance services of central heating
Entry 10
Id
50721000
Scheme
CPV
Description
Commissioning of heating installations
Entry 11
Id
31600000
Scheme
CPV
Description
Electrical equipment and apparatus
Entry 12
Id
31680000
Scheme
CPV
Description
Electrical supplies and accessories
Entry 13
Id
31681000
Scheme
CPV
Description
Electrical accessories
Entry 14
Id
45311100
Scheme
CPV
Description
Electrical wiring work
Entry 15
Id
45311200
Scheme
CPV
Description
Electrical fitting work
Entry 16
Id
45311000
Scheme
CPV
Description
Electrical wiring and fitting work
Entry 17
Id
50532000
Scheme
CPV
Description
Repair and maintenance services of electrical machinery, apparatus and associated equipment
Entry 18
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 19
Id
50711000
Scheme
CPV
Description
Repair and maintenance services of electrical building installations

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-134252
Name
Link Group Ltd

Roles

buyer

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH14 1RL
Country Name
United Kingdom
Street Address
Link House, 2C New Mart Road

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Registered Social Landlord
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Link Group Ltd

Contact

Name
Steven Gallagher
Telephone
+44 3451400100
Organisation 2
Id
GB-FTS-4914
Name
Horizon Housing Association Limited

Roles

buyer

Address

Region
UKM78
Locality
Livingston
Postal Code
EH54 6TN
Country Name
United Kingdom
Street Address
Leving House, Fairbairn Place

Details

Identifier

Legal Name
Horizon Housing Association Limited

Contact

Telephone
+44 7784239374
Organisation 3
Id
GB-FTS-4923
Name
Larkfield Housing Association

Roles

buyer

Address

Region
UKM83
Locality
Greenock
Postal Code
PA16 0PG
Country Name
United Kingdom
Street Address
14 Lothian Road

Details

Identifier

Legal Name
Larkfield Housing Association

Contact

Fax Number
+44 1475636111
Telephone
+44 1475630930
Organisation 4
Id
GB-FTS-4974
Name
West Highland Housing Association

Roles

buyer

Address

Region
UKM63
Locality
Oban
Postal Code
PA34 4HB
Country Name
United Kingdom
Street Address
Crannog Lane

Details

Identifier

Legal Name
West Highland Housing Association

Contact

Fax Number
+44 1631565711
Telephone
+44 1631566451
Organisation 5
Id
GB-FTS-30814
Name
A.D.A Construction Consultants

Roles

processContactPoint

Address

Region
UKM83
Locality
Paisley
Postal Code
PA3 3BB
Country Name
United Kingdom
Street Address
Pavilion 3, St James Business Park, Linwood Road

Details

Identifier

Legal Name
A.D.A Construction Consultants

Contact

Name
Alan Shanks
Telephone
+44 1418160184
Organisation 6
Id
GB-FTS-134253
Name
Edinburgh Sheriff Court and Justice of Peace Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of Peace Court

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH14 1RL · United Kingdom
  • Delivery location · UKM7
  • Delivery location · UKM8
  • Delivery location · UKM9

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04d6d8-2025-01-28T16:19:59Zcompiled ·