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PROCUREMENT OPPORTUNITY

Merton Libraries Self-Service Replacement Project

London Borough of Merton · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:05.

Opportunity overview

The London Borough of Merton (“the Council”) has evaluated bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self –Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Bibliotheca

Matched by normalised name
Contract value
£122.5k
Awarded
Not supplied
Contract signed
21 Apr 2025
Award ID
037035-2025-DN759910-1
Status
active
Location
Greater Manchester,, UKD3, SK8 7BS, United Kingdom

Lyngsoe Systems Ltd

Matched by exact name
Contract value
£24.4k
Awarded
Not supplied
Contract signed
21 Apr 2025
Award ID
037035-2025-DN759910-2
Status
active
Location
Lincolnshire, UKF3, NG23 5JR, United Kingdom

Nexbib Solutions Limited

Matched by exact name
Contract value
£27.2k
Awarded
Not supplied
Contract signed
21 Apr 2025
Award ID
037035-2025-DN759910-3
Status
active
Location
Cheshire, UKD6, SK8 3GP, United Kingdom

Lyngsoe Systems Ltd

Matched by exact name
Contract value
£113k
Awarded
Not supplied
Contract signed
21 Apr 2025
Award ID
037035-2025-DN759910-4
Status
active
Location
Lincolnshire, UKF30, NG23 5JR, United Kingdom

Classification

  • CPV48160000 — Library software package
  • CPV39155100 — Library equipment
  • CPV48161000 — Library management system
  • CPV92511000 — Library services

Lots

  • Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads.Value not stated
  • Lot 2 the replacement of existing Self –Access Technology across 5 library sites.Value not stated
  • Lot 3 replacement Fixed People-Counter systems across 7 libraries.Value not stated
  • Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN759910
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Bid Opening

Date
21 Feb 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Expected award period

Starts
21 Feb 2025, 12:00

Tender Period

Ends
21 Feb 2025, 12:00

Classification

Id
48160000
Scheme
CPV
Description
Library software package

Submission terms

Languages

en

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads.

Award criteria

Criteria

Criterion 1
Name
Cost
Type
cost
Description
55
Criterion 2
Name
Technical/Quality
Type
cost
Description
40
Criterion 3
Name
Social value
Type
cost
Description
5

Contract period

Starts
16 Jan 2026, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Status
cancelled
Has Options
No
Has Renewal
No
Description
Lot 2 the replacement of existing Self –Access Technology across 5 library sites.

Award criteria

Criteria

Criterion 1
Name
Cost
Type
cost
Description
55
Criterion 2
Name
Technical/Quality
Type
cost
Description
40
Criterion 3
Name
Social value
Type
cost
Description
5

Contract period

Starts
16 Jan 2026, 00:00

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Status
cancelled
Has Options
No
Has Renewal
No
Description
Lot 3 replacement Fixed People-Counter systems across 7 libraries.

Award criteria

Criteria

Criterion 1
Name
Cost
Type
cost
Description
55
Criterion 2
Name
Technical/Quality
Type
cost
Description
40
Criterion 3
Name
Social value
Type
cost
Description
5

Contract period

Starts
16 Jan 2026, 00:00

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Status
cancelled
Has Options
No
Has Renewal
No
Description
Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.

Award criteria

Criteria

Criterion 1
Name
Cost
Type
cost
Description
55
Criterion 2
Name
Technical/Quality
Type
cost
Description
40
Criterion 3
Name
Social value
Type
cost
Description
5

Contract period

Starts
16 Jan 2026, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI63
Entry 2
Region
UKI63

Additional Classifications

Entry 1
Id
39155100
Scheme
CPV
Description
Library equipment
Entry 2
Id
48161000
Scheme
CPV
Description
Library management system
Entry 3
Id
92511000
Scheme
CPV
Description
Library services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKI63
Entry 2
Region
UKI63

Additional Classifications

Entry 1
Id
39155100
Scheme
CPV
Description
Library equipment
Entry 2
Id
48161000
Scheme
CPV
Description
Library management system
Entry 3
Id
92511000
Scheme
CPV
Description
Library services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKI63
Entry 2
Region
UKI63

Additional Classifications

Entry 1
Id
39155100
Scheme
CPV
Description
Library equipment
Entry 2
Id
48161000
Scheme
CPV
Description
Library management system
Entry 3
Id
92511000
Scheme
CPV
Description
Library services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKI63
Entry 2
Region
UKI63

Additional Classifications

Entry 1
Id
39155100
Scheme
CPV
Description
Library equipment
Entry 2
Id
48161000
Scheme
CPV
Description
Library management system
Entry 3
Id
92511000
Scheme
CPV
Description
Library services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1736
Name
London Borough of Merton

Roles

buyer

Address

Region
UKI63
Locality
Morden
Postal Code
SM4 5DX
Country Name
United Kingdom
Street Address
Civic Centre, London Rd

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
London Borough of Merton

Contact

Organisation 2
Id
GB-FTS-92
Name
Royal Courts of Justice

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Royal Courts of Justice
Organisation 3
Id
GB-FTS-153285
Name
Bibliotheca

Roles

supplier

Address

Region
UKD3
Locality
Greater Manchester,
Postal Code
SK8 7BS
Country Name
United Kingdom
Street Address
Landmark House,, Station Road,, Cheadle Hulme, Stockport,

Details

Scale
large

Identifier

Legal Name
Bibliotheca
Organisation 4
Id
GB-FTS-153286
Name
Lyngsoe Systems Ltd

Roles

supplier

Address

Region
UKF3
Locality
Lincolnshire
Postal Code
NG23 5JR
Country Name
United Kingdom
Street Address
Unit 2, Long Bennington Business Park, Main Street, Long Bennington

Details

Scale
sme

Identifier

Legal Name
Lyngsoe Systems Ltd
Organisation 5
Id
GB-FTS-153287
Name
Nexbib Solutions Limited

Roles

supplier

Address

Region
UKD6
Locality
Cheshire
Postal Code
SK8 3GP
Country Name
United Kingdom
Street Address
Thrive 5300 Lakeside, Cheadle Royal Business Park

Details

Scale
sme

Identifier

Legal Name
Nexbib Solutions Limited
Organisation 6
Id
GB-FTS-153288
Name
Lyngsoe Systems Ltd

Roles

supplier

Address

Region
UKF30
Locality
Lincolnshire
Postal Code
NG23 5JR
Country Name
United Kingdom
Street Address
Unit 2, Long Bennington Business Park, Main Street, Long Bennington,

Details

Scale
sme

Identifier

Legal Name
Lyngsoe Systems Ltd
Organisation 7
Id
GB-FTS-67810
Name
Royal courts of justice

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Royal courts of justice

Award information

Award 1
Id
037035-2025-DN759910-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153285
Name
Bibliotheca

Related lots

1
Award 2
Id
037035-2025-DN759910-2
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153286
Name
Lyngsoe Systems Ltd

Related lots

2
Award 3
Id
037035-2025-DN759910-3
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153287
Name
Nexbib Solutions Limited

Related lots

3
Award 4
Id
037035-2025-DN759910-4
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153288
Name
Lyngsoe Systems Ltd

Related lots

4

Contracts and changes

Entry 1
Id
037035-2025-DN759910-1
Status
active
Award ID
037035-2025-DN759910-1
Date Signed
22 Apr 2025, 00:00

Value

Amount
122,450
Currency
GBP
Entry 2
Id
037035-2025-DN759910-2
Status
active
Award ID
037035-2025-DN759910-2
Date Signed
22 Apr 2025, 00:00

Value

Amount
24,360
Currency
GBP
Entry 3
Id
037035-2025-DN759910-3
Status
active
Award ID
037035-2025-DN759910-3
Date Signed
22 Apr 2025, 00:00

Value

Amount
27,170
Currency
GBP
Entry 4
Id
037035-2025-DN759910-4
Status
active
Award ID
037035-2025-DN759910-4
Date Signed
22 Apr 2025, 00:00

Value

Amount
112,980
Currency
GBP

Recorded locations

  • Buyer location · Morden · UKI63 · SM4 5DX · United Kingdom
  • Delivery location · UKI63

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04d523-2025-07-03T10:48:10+01:00compiled ·