ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Administration, provision and setting out of events equipment (East Lothian Council)

East Lothian Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 21:14.

Opportunity overview

East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organised events and corporate functions.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Myreton marquee hire

Match pending…
Contract value
£500k
Awarded
Not supplied
Contract signed
7 Mar 2025
Award ID
009050-2025-ELC-25-0442-1
Status
active
Location
HADDINGTON, UKM73, EH41 4LE, United Kingdom

Classification

  • CPV79952000 — Event services

Lots

  • East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functionsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ELC-25-0442
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
20 Feb 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
01/11/20230

Expected award period

Starts
20 Feb 2025, 12:00

Tender Period

Ends
20 Feb 2025, 12:00

Contract terms

Performance Terms
The service will be subject to East Lothian's Terms and Conditions.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79952000
Scheme
CPV
Description
Event services

Submission terms

Languages

en

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
he financial information provided will require to meet the following criteria. i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. ii) The accounts should not show a loss in 2 consecutive years. iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion, with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. Please refer to the tender documents for further details about those organisations that do not meet the requirements of the financial health evaluation.
Description
The tenderer must hold or commit to obtain, prior to the commencement of the Contract the following types and levels of insurance: (i) Employers Liability insurance to the value of at least ten million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period. (ii) Public Liability insurance to the value of at least ten million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period.

Applies To

supplier
Criterion 2
Type
technical
Description
Part 4C.4 The bidder should confirm that it will be able to provide 2 examples of contracts of a similar scale and scope to this requirement. Part 4C.7 : Environmental Management Measures Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: A completed copy of “Schedule 6- Climate Change” including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions. Please note Schedule 6- Climate Change is supplied as an individual document for completion. Where a Tenderer’s response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functions

Renewal

Description
1 +1

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
30
Criterion 2
Type
price
Description
70

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
East Lothian geographical area.

Delivery locations

Entry 1
Region
UKM73
Entry 2
Region
UKM73

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1747
Name
East Lothian Council

Roles

buyer

Address

Region
UKM73
Locality
Haddington, East Lothian
Postal Code
EH41 3HA
Country Name
United Kingdom
Street Address
John Muir House

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Lothian Council

Contact

Organisation 2
Id
GB-FTS-1033
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court
Organisation 3
Id
GB-FTS-140559
Name
Myreton marquee hire

Roles

supplier

Address

Region
UKM73
Locality
HADDINGTON
Postal Code
EH41 4LE
Country Name
United Kingdom
Street Address
3 Northrig cottages, Morham

Details

Scale
sme

Identifier

Legal Name
Myreton marquee hire

Award information

Award 1
Id
009050-2025-ELC-25-0442-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-140559
Name
Myreton marquee hire

Related lots

1

Contracts and changes

Entry 1
Id
009050-2025-ELC-25-0442-1
Status
active
Award ID
009050-2025-ELC-25-0442-1
Date Signed
7 Mar 2025, 00:00

Value

Amount
500,000
Currency
GBP

Recorded locations

  • Buyer location · Haddington, East Lothian · UKM73 · EH41 3HA · United Kingdom
  • Delivery location · UKM73

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04d4f1-2025-03-12T15:46:14Zcompiled ·