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PROCUREMENT OPPORTUNITY

Maintenance of Honeywell Gent Fire Alarm Installations in South Lanarkshire Council Properties

South Lanarkshire Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:57.

Opportunity overview

The Council requires a Honeywell Gent Approved Partner who can provide the following service requirements across approximately 100 properties; -24/7 coverage 365 days per year (including emergency call out response) -Two service visits per year to each property - All Callouts and associated Labour including any parts required to make good faulty equipment -Ongoing maintenance requirements to fully uphold the installations listed including fitting any new Gent parts -Ongoing Alarm Monitoring -System Takeover (inclusive of any alarm programme changes) -Upgrade Installations.

Classification

  • CPV79711000 — Alarm-monitoring services

Lots

  • This contract will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria under regulation 28 of the Public Contracts (Scotland) Regulations 2015 which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an awarding decision. The Council has adopted a sequential opening process for any tender exercise conducted per the following stages: As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements. As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the contract including Fair Work First and Community Benefits. As part of Stage 3 the bidders will then be required to complete a Commercial response based on services required. As part of the tender evaluation process the Council will then request evidence from the recommended bidders prior to being appointed. The form of contract will be The form of contract will be the Measured Term Contract (MTC/Scot) 2011 Edition). The is anticipated that the contract term will be for 3 years with an optional extension of up to 36 months.£1.8m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SLC/HT/24/083
Status
active
Has Recurrence
Yes
Review Details
Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.uk
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
23 Jan 2026, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Renewal of the Contract will commence prior to the conclusion of this Contract. If the Council do not take up the extension option, renewal will commence 2028. If the extension option is exercised, renewal will commence 2030.

Expected award period

Starts
23 Jan 2026, 12:00

Tender Period

Ends
23 Jan 2026, 12:00

Communication

Future Notice Date
7 Mar 2025, 00:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79711000
Scheme
CPV
Description
Alarm-monitoring services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
SPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon. SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

Applies To

supplier
Criterion 2
Minimum
SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: - Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; - Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio. - Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: - Would the bidder have passed the checks if prior year accounts had been used? - Were any of the poor appraisal outcomes "marginal"? - Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? - Does the bidder have sufficient reserves to sustain losses for a number of years? - Does the bidder have a healthy cashflow? - Is the bidder profitable enough to finance the interest on its debt? - Is most of the bidder's debt owed to group companies? - Is the bidder's debt due to be repaid over a number of years, and affordable? - Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"? - Do the bidder's auditors (where applicable) consider it to be a "going concern"? - Will the bidder provide a Parent Company Guarantee? - Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? - The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided. SPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: - Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. - Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
This contract will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria under regulation 28 of the Public Contracts (Scotland) Regulations 2015 which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an awarding decision. The Council has adopted a sequential opening process for any tender exercise conducted per the following stages: As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements. As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the contract including Fair Work First and Community Benefits. As part of Stage 3 the bidders will then be required to complete a Commercial response based on services required. As part of the tender evaluation process the Council will then request evidence from the recommended bidders prior to being appointed. The form of contract will be The form of contract will be the Measured Term Contract (MTC/Scot) 2011 Edition). The is anticipated that the contract term will be for 3 years with an optional extension of up to 36 months.

Value

Amount
1,750,000
Currency
GBP

Renewal

Description
The Council have the option to extend for up to 24 months.

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM95
Entry 2
Region
UKM95
Entry 3
Region
UKM95

Additional Classifications

Entry 1
Id
79711000
Scheme
CPV
Description
Alarm-monitoring services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-135282
Name
South Lanarkshire Council

Roles

buyer
centralPurchasingBody

Address

Region
UKM95
Locality
Hamilton
Postal Code
ML3 0AA
Country Name
United Kingdom
Street Address
12th Floor

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
South Lanarkshire Council

Contact

Name
Steven McMichael
Organisation 2
Id
GB-FTS-4311
Name
Hamilton Sheriff Court

Roles

reviewBody

Address

Locality
Hamilton
Postal Code
ML3 0BT
Country Name
United Kingdom
Street Address
Sheriff Court House, 4 Beckford Street

Identifier

Legal Name
Hamilton Sheriff Court

Contact

Telephone
+44 1698282957

Recorded locations

  • Buyer location · Hamilton · UKM95 · ML3 0AA · United Kingdom
  • Delivery location · UKM95

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04d3e2-2025-12-18T13:17:28Zcompiled ·