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PROCUREMENT OPPORTUNITY

ITT for Library Management & Digital Application Solution for British Council South Asia

THE BRITISH COUNCIL · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:52.

Opportunity overview

There are two lots for this ITT : Lot 1 Library Management Solution for British Council SALot 2: & Digital Application Solution for British Council SA2.1 British Council Libraries remain an integral part of our cultural relations work globally. We aspire to turn our libraries and public spaces into dynamic, modern, and engaging cultural centres across the globe. The presence of Libraries (both physical and digital) is spread out in the countries mentioned in the below table. Four separate instances of the Library Management software will be required as:2.1.1 For India2.1.2 For Srilanka2.1.3 For Myanmar2.1.4 Remaining all the countries will be hosted on one instance2.2 To ensure both the new libraries and our existing ones have a more contemporary relevance and far reaching appeal, we will develop a first class digital library in addition to improving our physical space. We see this as the keystone of our strategy. The existing system needs to be compatible with our digital library app to provide singe sign in access to all our customers across the globe. 2.3 We plan to bring the new and best content from the UK, both in our existing physical libraries and our new digital library , so that our customers will have the very best resources available to them. This will support our work for both development and the promotion of UK interests overseas.2.4 British Council Libraries (physical and digital) across the globe use Koha as their Library Management Software (LMS) of choice. It is vital that front end and back end of any library management software is user-friendly and interactive.2.5 British Council Libraries across the globe use Digital Library App to showcase and integrate various digital resources provided by third-party with a single sign-on customer journey for ease of access. It is vital that the interface of front-end of the Digital Library App is user-friendly and interactive. For the back-end interface as well, it is important that there should be scope to customize as per British Council requirements.2.6 Kindly refer Annex 5 for details on specifications for Lot 1 & Lot 2.2.7 Bidders have an option to bid for either or both Lot 1 &/ OR Lot 2. British Council reserves right to award business to more than one bidder/s.

Classification

  • CPV48161000 — Library management system

Lots

  • Lot 1 Library Management SolutionValue not stated
  • Lot 2 Digital Application SolutionValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ITT1021517
Status
active
Has Recurrence
No
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Bid Opening

Date
18 Feb 2025, 01:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999
Maximum Lots Awarded Per Supplier
2

Expected award period

Starts
18 Feb 2025, 01:00

Tender Period

Ends
17 Feb 2025, 17:00

Classification

Id
48161000
Scheme
CPV
Description
Library management system

Submission terms

Languages

en

Bid Validity Period

Duration In Days
1,800

Submission Method

electronicSubmission

Participation Fees

Entry 1
Id
1

Type

document

Lots and requirements

Entry 1
Id
1
Title
Lot 1 Library Management Solution
Status
active
Has Options
No
Has Renewal
Yes
Description
Library Management Solution

Renewal

Description
Five years plus 2 years extension option

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Lot 2 Digital Application Solution
Status
active
Has Options
No
Has Renewal
Yes
Description
Lot 2 Digital Application Solution

Renewal

Description
Five years contract plus extenson two years

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
48161000
Scheme
CPV
Description
Library management system
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
48161000
Scheme
CPV
Description
Library management system

Buyer, suppliers and contacts

Organisation 1
Id
GB-CHC-209131
Name
THE BRITISH COUNCIL

Roles

buyer

Address

Region
UK
Locality
London
Country Name
United Kingdom

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Charity under number 209131 in England and Wales and number SCO37733 in Scotland
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
209131
Scheme
GB-CHC
Legal Name
THE BRITISH COUNCIL

Contact

Organisation 2
Id
GB-FTS-6266
Name
British Council

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
British Council

Recorded locations

  • Buyer location · London · UK · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04d073-2025-01-16T10:07:13Zcompiled ·