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PROCUREMENT OPPORTUNITY

Security Systems Maintenance and Support

Cardiff University · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:48.

Opportunity overview

The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

PROTECTORCOMMS LIMITED

Matched by exact name
Contract value
£4.3m
Awarded
Not supplied
Contract signed
6 Jul 2025
Award ID
038061-2025-CU.1735.JP-1
Status
active
Location
Caerphilly, UK, CF833HU, United Kingdom

Classification

  • CPV50610000 — Repair and maintenance services of security equipment

Lots

  • The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.£2.5m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CU.1735.JP
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
14 May 2025, 12:00

Address

Street Address
Cardiff University

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Sep 2029

Expected award period

Starts
14 May 2025, 12:00

Tender Period

Ends
14 May 2025, 12:00

Communication

Future Notice Date
6 Feb 2025, 00:00

Contract terms

Performance Terms
As stated in the ITT documents

Classification

Id
50610000
Scheme
CPV
Description
Repair and maintenance services of security equipment

Submission terms

Languages

en
cy

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.

Value

Amount
2,500,000
Currency
GBP

Options

Description
Replacement parts

Renewal

Description
2 x 12 month extension options available

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
55
Criterion 2
Name
Responsible Procurement
Type
quality
Description
10
Criterion 3
Name
Price
Type
cost
Description
35

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Cardiff University

Delivery locations

Entry 1
Region
UKL22
Entry 2
Region
UKL22
Entry 3
Region
UKL22
Entry 4
Region
UKL22
Entry 5
Region
UKL22

Additional Classifications

Entry 1
Id
50610000
Scheme
CPV
Description
Repair and maintenance services of security equipment

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1902
Name
Cardiff University

Roles

buyer
centralPurchasingBody

Address

Region
UKL
Locality
Cardiff
Postal Code
CF24 0DE
Country Name
United Kingdom
Street Address
Procurement Services, McKenzie House, 30-36 Newport Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Cardiff University

Contact

Telephone
+44 2920879648
Organisation 2
Id
GB-FTS-136679
Name
Cardiff University

Roles

buyer
centralPurchasingBody

Address

Region
UKL
Locality
Cardiff
Postal Code
CF24 4HQ
Country Name
United Kingdom
Street Address
Procurement Services, The Spark Building, 3rd Floor, Maindy Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Cardiff University

Contact

Telephone
+44 2920879648
Organisation 3
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501
Organisation 4
Id
GB-FTS-153646
Name
PROTECTORCOMMS LIMITED

Roles

supplier

Address

Region
UK
Locality
Caerphilly
Postal Code
CF833HU
Country Name
United Kingdom
Street Address
Unit C2/C3 - De Clare House, 4 St Alfred Owen Way Pontygwindy Industrial Estate

Details

Scale
sme

Identifier

Legal Name
PROTECTORCOMMS LIMITED

Contact

Telephone
+44 2920882833

Award information

Award 1
Id
038061-2025-CU.1735.JP-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153646
Name
PROTECTORCOMMS LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
038061-2025-CU.1735.JP-1
Status
active
Award ID
038061-2025-CU.1735.JP-1
Date Signed
7 Jul 2025, 00:00

Value

Amount
4,295,813
Currency
GBP

Recorded locations

  • Buyer location · Cardiff · UKL · CF24 4HQ · United Kingdom
  • Delivery location · UKL22

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04cf11-2025-07-08T08:54:37+01:00compiled ·