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PROCUREMENT OPPORTUNITY

Finance System Replacement

National Library of Scotland · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:46.

Opportunity overview

The National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies. The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Total Enterprise Solutions

Matched by normalised name
Contract value
£159k
Awarded
Not supplied
Contract signed
28 Jul 2025
Award ID
053742-2025-2023.24.077-1
Status
active
Location
Rugeley, UK, WS15 1LH, United Kingdom

Classification

  • CPV48400000 — Business transaction and personal business software package
  • CPV48100000 — Industry specific software package
  • CPV48440000 — Financial analysis and accounting software package

Lots

  • The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. Additional information: n/aValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2023.24.077
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
8 May 2025, 14:00
Description
Ines Byrne - Procurement and Contracts Manager Rosa Mak - Procurement and Contracts Partner Neil Brown - Procurement and Contracts Officer Leaving 2hrs between tender closing and post box opening in case of technical reason for late submissions. Post box opened by 2 of the staff listed above. Presence of all required tender documents is verified.

Address

Street Address
PCS portal post box

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance.

Expected award period

Starts
8 May 2025, 14:00

Tender Period

Ends
8 May 2025, 12:00

Communication

Future Notice Date
11 Jul 2025, 00:00

Contract terms

Performance Terms
The relevant contract performance conditions are included in the procurement documents.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
48400000
Scheme
CPV
Description
Business transaction and personal business software package

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
The relevant selection criteria will be included in the SPD module.

Applies To

supplier
Criterion 2
Type
economic
Minimum
average yearly turnovers for 2021, 2022, 2023 It is a requirements for bidders to hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurances indicated below: Employers Liability: 5,000,000 GBP Professional Indemnity: 2,000,000 GBP Public / Product Liability: 2,000,000 GBP
Description
The relevant selection criteria will be included in the SPD module.

Applies To

supplier
Criterion 3
Type
technical
Minimum
The relevant selection criteria will be included in the SPD module.
Description
The relevant selection criteria will be included in the SPD module.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. Additional information: n/a

Renewal

Description
3x 24 months

Award criteria

Criteria

Criterion 1
Name
Understanding and Technical
Type
quality
Description
60
Criterion 2
Name
Methodology and Delivery
Type
quality
Description
20
Criterion 3
Name
Data Processing and Cyber Security
Type
quality
Description
10
Criterion 4
Name
Fair Work
Type
quality
Description
5
Criterion 5
Name
Community Benefits
Type
quality
Description
5
Criterion 6
Type
price
Description
30

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Edinburgh

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM75
Entry 3
Region
UKM75

Additional Classifications

Entry 1
Id
48440000
Scheme
CPV
Description
Financial analysis and accounting software package
Entry 2
Id
48100000
Scheme
CPV
Description
Industry specific software package

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-9417
Name
National Library of Scotland

Roles

buyer
centralPurchasingBody

Address

Region
UKM
Locality
Edinburgh
Postal Code
EH1 1EW
Country Name
United Kingdom
Street Address
George IV Bridge

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Legal Name
National Library of Scotland

Contact

Name
Ines Byrne
Telephone
+44 1316233759
Organisation 2
Id
GB-FTS-1033
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court
Organisation 3
Id
GB-FTS-159826
Name
Total Enterprise Solutions

Roles

supplier

Address

Region
UK
Locality
Rugeley
Postal Code
WS15 1LH
Country Name
United Kingdom
Street Address
Grosvenor Court, Lea Hall Enterprise Park, Wheelhouse Road

Details

Scale
sme

Identifier

Legal Name
Total Enterprise Solutions

Contact

Telephone
+44 7946095235
Organisation 4
Id
GB-FTS-809
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
Sheriff Court House, 27 Chambers Street

Details

Identifier

Legal Name
Edinburgh Sheriff Court

Contact

Award information

Award 1
Id
053742-2025-2023.24.077-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-159826
Name
Total Enterprise Solutions

Related lots

1

Contracts and changes

Entry 1
Id
053742-2025-2023.24.077-1
Status
active
Award ID
053742-2025-2023.24.077-1
Date Signed
29 Jul 2025, 00:00

Value

Amount
159,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM · EH1 1EW · United Kingdom
  • Delivery location · UKM
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04cebc-2025-09-04T08:47:11+01:00compiled ·