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PROCUREMENT OPPORTUNITY

TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

Derby City Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:40.

Opportunity overview

Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

PRINT IMAGE NETWORK LIMITED

Matched by number
Contract value
£272.5k
Awarded
Not supplied
Contract signed
11 Mar 2025
Award ID
015666-2025-TD2206-1
Status
active
Identifier
GB-COH 04009079
Location
Stockport, UKD35, SK4 1AS, United Kingdom

Classification

  • CPV79000000 — Business services: law, marketing, consulting, recruitment, printing and security
  • CPV22821000 — Electoral forms

Lots

  • Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00pm on Monday 10th February 2025. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2206 or DN752918. Please note: we will only accept expressions of interest through the e-tendering system£272.5k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TD2206
Status
complete
Has Recurrence
Yes
Review Details
Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
11 Feb 2025, 09:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
11 Feb 2025, 09:00

Tender Period

Ends
10 Feb 2025, 12:00

Classification

Id
79000000
Scheme
CPV
Description
Business services: law, marketing, consulting, recruitment, printing and security

Submission terms

Languages

en

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00pm on Monday 10th February 2025. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2206 or DN752918. Please note: we will only accept expressions of interest through the e-tendering system

Value

Amount
272,500
Currency
GBP

Options

Description
There will be an option to extend the contract for 3 years in annual increments

Renewal

Description
The initial contract period is 2 years; the contract is estimated to commence 1st April 2025 and expire 31st March 2027. There will be an option to extend the contract for 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
50
Criterion 2
Type
price
Description
50

Contract period

Ends
31 Mar 2027, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF11
Entry 2
Region
UKF11

Additional Classifications

Entry 1
Id
22821000
Scheme
CPV
Description
Electoral forms

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-100756
Name
DERBY CITY COUNCIL

Roles

buyer

Address

Region
UKF11
Locality
Derby
Postal Code
DE12FS
Country Name
United Kingdom
Street Address
The Council House, Corporation Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
DERBY CITY COUNCIL
No Identifier Rationale
notOnAnyRegister

Contact

Telephone
+44 1332640768
Organisation 2
Id
GB-FTS-2919
Name
Derby City Council

Roles

reviewBody
mediationBody

Address

Locality
Derby
Postal Code
DE1 2FS
Country Name
United Kingdom
Street Address
The Council House, Corporation Street

Details

Identifier

Legal Name
Derby City Council

Contact

Telephone
+44 1332640768
Organisation 3
Id
GB-FTS-139723
Name
Derby City Council

Roles

buyer

Address

Region
UKF11
Locality
Derby
Postal Code
DE12FS
Country Name
United Kingdom
Street Address
The Council House - Corporation Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Derby City Council
No Identifier Rationale
notOnAnyRegister

Contact

Organisation 4
Id
GB-COH-04009079
Name
PRINT IMAGE NETWORK LIMITED

Roles

supplier

Address

Region
UKD35
Locality
Stockport
Postal Code
SK4 1AS
Country Name
United Kingdom
Street Address
Image House, 10 Acorn Business Park, Heaton Lane

Details

Scale
sme

Identifier

Id
04009079
Scheme
GB-COH
Legal Name
PRINT IMAGE NETWORK LIMITED

Award information

Award 1
Id
015666-2025-TD2206-1
Title
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
Status
active

Suppliers

Supplier 1
Id
GB-COH-04009079
Name
PRINT IMAGE NETWORK LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
015666-2025-TD2206-1
Title
TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services
Status
active
Award ID
015666-2025-TD2206-1
Date Signed
11 Mar 2025, 00:00

Value

Amount
272,500
Currency
GBP

Recorded locations

  • Buyer location · Derby · UKF11 · DE12FS · United Kingdom
  • Delivery location · UKF11

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04cea7-2025-04-16T16:28:20+01:00compiled ·