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PROCUREMENT OPPORTUNITY

Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting

Link Group Ltd · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:42.

Opportunity overview

Link Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems: - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV31518200 — Emergency lighting equipment
  • CPV31625100 — Fire-detection systems
  • CPV31625200 — Fire-alarm systems
  • CPV35111300 — Fire extinguishers
  • CPV35111500 — Fire suppression system
  • CPV35111520 — Fire suppression foam or similar compounds
  • CPV39525400 — Fire blankets
  • CPV44115500 — Sprinkler systems
  • CPV44165200 — Risers
  • CPV44482200 — Fire hydrants
  • CPV45312100 — Fire-alarm system installation work
  • CPV45343000 — Fire-prevention installation works
  • CPV45343230 — Sprinkler systems installation work
  • CPV50413200 — Repair and maintenance services of firefighting equipment
  • CPV50532000 — Repair and maintenance services of electrical machinery, apparatus and associated equipment
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50711000 — Repair and maintenance services of electrical building installations
  • CPV50712000 — Repair and maintenance services of mechanical building installations
  • CPV51100000 — Installation services of electrical and mechanical equipment
  • CPV51700000 — Installation services of fire protection equipment
  • CPV75251110 — Fire-prevention services

Lots

  • Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.£1.9m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04ce03
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
3
Description
To allow bidders additional time to take account of the TUPE information provided by the incumbent contractor and incorporate within their tender offer.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
13 Feb 2025, 12:00

Old Value

Date
6 Feb 2025, 12:00
Entry 2

Where

Label
Minimum time frame during which the tenderer must maintain the tender
Section
IV.2.6

New Value

Date
14 May 2025

Old Value

Date
7 May 2025
Entry 3

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
13 Feb 2025, 12:00

Old Value

Date
6 Feb 2025, 12:00

Bid Opening

Date
6 Feb 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
2027 at the earliest if the optional 12 month extensions are not applied

Expected award period

Starts
6 Feb 2025, 12:00

Tender Period

Ends
6 Feb 2025, 12:00

Communication

Contract terms

Performance Terms
The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Submission terms

Languages

en

Bid Validity Period

Ends
7 May 2025, 23:59

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
NICEIC or SELECT membership

Applies To

supplier
Criterion 2
Type
economic
Description
Bidders will be required to have a minimum 'general' yearly turnover of 740000 GBP for the last two years or have an average yearly turnover of a minimum of 740000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP

Applies To

supplier
Criterion 3
Type
technical
Description
Bidders must be able to provide two examples of similar Servicing, Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies for the following services; - Dry Risers - Wet Risers - Emergency Lighting Systems - Fire Alarms and Detector Systems - Fire Extinguishers and Fire Blankets - Smoke Vent Systems - Sprinkler Systems - Fire Hydrants - Intruder Alarms - Mist Systems

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Value

Amount
1,850,000
Currency
GBP

Renewal

Description
May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value 370000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 370000 GBP excluding VAT.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Throughout Central Belt of Scotland

Delivery locations

Entry 1
Region
UKM8
Entry 2
Region
UKM7
Entry 3
Region
UKM9

Additional Classifications

Entry 1
Id
44165200
Scheme
CPV
Description
Risers
Entry 2
Id
31625100
Scheme
CPV
Description
Fire-detection systems
Entry 3
Id
31625200
Scheme
CPV
Description
Fire-alarm systems
Entry 4
Id
35111300
Scheme
CPV
Description
Fire extinguishers
Entry 5
Id
35111500
Scheme
CPV
Description
Fire suppression system
Entry 6
Id
35111520
Scheme
CPV
Description
Fire suppression foam or similar compounds
Entry 7
Id
45312100
Scheme
CPV
Description
Fire-alarm system installation work
Entry 8
Id
45343000
Scheme
CPV
Description
Fire-prevention installation works
Entry 9
Id
50413200
Scheme
CPV
Description
Repair and maintenance services of firefighting equipment
Entry 10
Id
51700000
Scheme
CPV
Description
Installation services of fire protection equipment
Entry 11
Id
75251110
Scheme
CPV
Description
Fire-prevention services
Entry 12
Id
39525400
Scheme
CPV
Description
Fire blankets
Entry 13
Id
31518200
Scheme
CPV
Description
Emergency lighting equipment
Entry 14
Id
44115500
Scheme
CPV
Description
Sprinkler systems
Entry 15
Id
45343230
Scheme
CPV
Description
Sprinkler systems installation work
Entry 16
Id
44482200
Scheme
CPV
Description
Fire hydrants
Entry 17
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 18
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations
Entry 19
Id
51100000
Scheme
CPV
Description
Installation services of electrical and mechanical equipment
Entry 20
Id
50532000
Scheme
CPV
Description
Repair and maintenance services of electrical machinery, apparatus and associated equipment
Entry 21
Id
50711000
Scheme
CPV
Description
Repair and maintenance services of electrical building installations

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-134252
Name
Link Group Ltd

Roles

buyer

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH14 1RL
Country Name
United Kingdom
Street Address
Link House, 2C New Mart Road

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Registered Social Landlord
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Link Group Ltd

Contact

Name
Steven Gallagher
Telephone
+44 3451400100
Organisation 2
Id
GB-FTS-4914
Name
Horizon Housing Association Limited

Roles

buyer

Address

Region
UKM78
Locality
Livingston
Postal Code
EH54 6TN
Country Name
United Kingdom
Street Address
Leving House, Fairbairn Place

Details

Identifier

Legal Name
Horizon Housing Association Limited

Contact

Telephone
+44 7784239374
Organisation 3
Id
GB-FTS-4923
Name
Larkfield Housing Association

Roles

buyer

Address

Region
UKM83
Locality
Greenock
Postal Code
PA16 0PG
Country Name
United Kingdom
Street Address
14 Lothian Road

Details

Identifier

Legal Name
Larkfield Housing Association

Contact

Fax Number
+44 1475636111
Telephone
+44 1475630930
Organisation 4
Id
GB-FTS-4974
Name
West Highland Housing Association

Roles

buyer

Address

Region
UKM63
Locality
Oban
Postal Code
PA34 4HB
Country Name
United Kingdom
Street Address
Crannog Lane

Details

Identifier

Legal Name
West Highland Housing Association

Contact

Fax Number
+44 1631565711
Telephone
+44 1631566451
Organisation 5
Id
GB-FTS-30814
Name
A.D.A Construction Consultants

Roles

processContactPoint

Address

Region
UKM83
Locality
Paisley
Postal Code
PA3 3BB
Country Name
United Kingdom
Street Address
Pavilion 3, St James Business Park, Linwood Road

Details

Identifier

Legal Name
A.D.A Construction Consultants

Contact

Name
Alan Shanks
Telephone
+44 1418160184
Organisation 6
Id
GB-FTS-134253
Name
Edinburgh Sheriff Court and Justice of Peace Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of Peace Court

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH14 1RL · United Kingdom
  • Delivery location · UKM7
  • Delivery location · UKM8
  • Delivery location · UKM9

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ce03-2025-02-03T14:09:11Zcompiled ·