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PROCUREMENT OPPORTUNITY

HAR5969: Estate Management Services

Tower Hamlets · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:31.

Opportunity overview

The main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council’s Asset Management team. The service requirements are broken down as follows. Lot 1 - General Estate Management Activities (Estimated Value - £790,000) This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including; • Agency and lease management • Surveying and strategic advice • Estate, asset and property management • Rent reviews lease breaks & lease expiries • Lease renewals & lease regear • Lease consents • Lease surrender & regrant • Dilapidations • Wayleaves & easements • Licences for alteration and landlords consent Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions. Lot 2 – Estate Management Activities relating to Ben Jonson Road and shops at Mile End (Estimated Value - £100,000) • General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Graham and Sibbald LLP

Match pending…
Contract value
£100k
Awarded
Not supplied
Contract signed
2 Jun 2025
Award ID
040098-2025-HAR5969-2
Status
active
Location
London, UKI, W1U 5JW, United Kingdom

Classification

  • CPV70000000 — Real estate services

Lots

  • HAR5969 Lot 1: General Estate Management ActivitiesValue not stated
  • HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile EndValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN756506
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
31 Jan 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999
Maximum Lots Awarded Per Supplier
2

Expected award period

Starts
31 Jan 2025, 12:00

Tender Period

Ends
31 Jan 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
70000000
Scheme
CPV
Description
Real estate services

Submission terms

Languages

en

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
HAR5969 Lot 1: General Estate Management Activities
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including; • Agency and lease management • Surveying and strategic advice • Estate, asset and property management • Rent reviews lease breaks & lease expiries • Lease renewals & lease regear • Lease consents • Lease surrender & regrant • Dilapidations • Wayleaves & easements • Licences for alteration and landlords consent Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.

Options

Description
Proposed Contract Start date: 01 June 2025 Proposed Contract Initial End date: 31st May 2028 End date including extensions: 31 May 2029 The contract will be for 4 years in total, 3 yrs +1yr.

Award criteria

Criteria

Criterion 1
Name
price is not the only criterion
Type
cost
Description
0

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required. The Estate Management Activities for Ben Jonson Road & shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration.

Options

Description
Proposed Contract Start date: 01 June 2025 Proposed Contract Initial End date: 31st May 2028 End date including extensions: 31 May 2029 The contract will be for 4 years in total, 3 yrs +1yr.

Award criteria

Criteria

Criterion 1
Name
price is not the only criterion
Type
cost
Description
0

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UKI

Additional Classifications

Entry 1
Id
70000000
Scheme
CPV
Description
Real estate services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UKI

Additional Classifications

Entry 1
Id
70000000
Scheme
CPV
Description
Real estate services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-99595
Name
Tower Hamlets

Roles

buyer

Address

Region
UKI
Locality
London
Postal Code
E1 1BJ
Country Name
United Kingdom
Street Address
New Town Hall, 160 Whitechapel Road London

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Tower Hamlets

Contact

Name
Mr Simon Waller
Telephone
+44 2073644013
Organisation 2
Id
GB-FTS-35777
Name
Public Procurement Review Service

Roles

reviewBody

Address

Locality
London
Postal Code
SW1A 2AS
Country Name
United Kingdom
Street Address
70 Whitehall

Identifier

Legal Name
Public Procurement Review Service

Contact

Organisation 3
Id
GB-FTS-154599
Name
Specialist Property Advisers UK LLP t/a Boddy and Edwards

Roles

supplier

Address

Region
UKI
Locality
York
Postal Code
YO1 7DN
Country Name
United Kingdom
Street Address
Club Chambers Museum Street

Details

Scale
sme

Identifier

Legal Name
Specialist Property Advisers UK LLP t/a Boddy and Edwards

Contact

Organisation 4
Id
GB-FTS-154600
Name
Graham and Sibbald LLP

Roles

supplier

Address

Region
UKI
Locality
London
Postal Code
W1U 5JW
Country Name
United Kingdom
Street Address
72-75 Marylebone High Street

Details

Scale
sme

Identifier

Legal Name
Graham and Sibbald LLP
Organisation 5
Id
GB-FTS-88
Name
Royal Courts of Justice

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Strand

Identifier

Legal Name
Royal Courts of Justice

Award information

Award 1
Id
040098-2025-HAR5969-1
Title
HAR5969 Lot 1: General Estate Management Activities
Status
active

Suppliers

Supplier 1
Id
GB-FTS-154599
Name
Specialist Property Advisers UK LLP t/a Boddy and Edwards

Related lots

1
Award 2
Id
040098-2025-HAR5969-2
Title
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
Status
active

Suppliers

Supplier 1
Id
GB-FTS-154600
Name
Graham and Sibbald LLP

Related lots

2

Contracts and changes

Entry 1
Id
040098-2025-HAR5969-1
Title
HAR5969 Lot 1: General Estate Management Activities
Status
active
Award ID
040098-2025-HAR5969-1
Date Signed
3 Jun 2025, 00:00

Value

Amount
790,000
Currency
GBP
Entry 2
Id
040098-2025-HAR5969-2
Title
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
Status
active
Award ID
040098-2025-HAR5969-2
Date Signed
3 Jun 2025, 00:00

Value

Amount
100,000
Currency
GBP

Recorded locations

  • Buyer location · London · UKI · E1 1BJ · United Kingdom
  • Delivery location · UK
  • Delivery location · UKI

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ca3c-2025-07-15T15:14:56+01:00compiled ·