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PROCUREMENT OPPORTUNITY

Invitation to Tender for the Provision of Ballast Water Sampling

Orkney Islands Council (Harbour Authority) · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:31.

Opportunity overview

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

  • CPV90733000 — Services related to water pollution
  • CPV72314000 — Data collection and collation services
  • CPV90700000 — Environmental services
  • CPV90714500 — Environmental quality control services
  • CPV90720000 — Environmental protection

Lots

  • The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025. All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation. It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.£300k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OIC/PROC/2072
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
Error on return date should have been 7 February 2025 not 14 February 2025.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
7 Feb 2025, 12:00

Old Value

Date
14 Feb 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
7 Feb 2025, 15:00

Old Value

Date
14 Feb 2025, 15:00
Entry 2
Id
2
Description
Error on return date should have been 7 February 2025 not 14 February 2025.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
7 Feb 2025, 12:00

Old Value

Date
14 Feb 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
7 Feb 2025, 15:00

Old Value

Date
14 Feb 2025, 15:00

Bid Opening

Date
14 Feb 2025, 15:00
Description
Three Officers with delegated authority

Address

Street Address
PCS Postbox opening via Teams

Legal basis

Id
32014L0025
Scheme
CELEX

Recurrence

Description
Subject to the award of the 2 x 12 month extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract.

Expected award period

Starts
14 Feb 2025, 15:00

Tender Period

Ends
14 Feb 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Electronic Invoicing Policy
allowed

Classification

Id
90733000
Scheme
CPV
Description
Services related to water pollution

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
The relevant selection criteria will be included in the SPD (Scotland) module.

Applies To

supplier
Criterion 2
Type
economic
Description
The relevant selection criteria will be included in the SPD (Scotland) module.

Applies To

supplier
Criterion 3
Type
technical
Description
The relevant selection criteria will be included in the SPD (Scotland) module.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025. All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation. It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.

Value

Amount
300,000
Currency
GBP

Renewal

Description
There is an option for 2 x 12 month period extensions, at the sole discretion of the Authority and subject to satisfactory performance of the services.

Award criteria

Criteria

Criterion 1
Name
Project Understanding and Requirements
Type
quality
Description
20
Criterion 2
Name
Project Methodology and Specific Expertise
Type
quality
Description
50
Criterion 3
Name
Fair Work Practices
Type
quality
Description
Pass/Fail
Criterion 4
Type
price
Description
30

Contract period

Ends
31 Mar 2028, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Scapa Flow, Orkney

Delivery locations

Entry 1
Region
UKM65
Entry 2
Region
UKM65

Additional Classifications

Entry 1
Id
90700000
Scheme
CPV
Description
Environmental services
Entry 2
Id
90720000
Scheme
CPV
Description
Environmental protection
Entry 3
Id
90714500
Scheme
CPV
Description
Environmental quality control services
Entry 4
Id
72314000
Scheme
CPV
Description
Data collection and collation services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-10325
Name
Orkney Islands Council (Harbour Authority)

Roles

buyer

Address

Region
UKM65
Locality
Kirkwall
Postal Code
KW15 1NY
Country Name
United Kingdom
Street Address
Council Offices, School Place

Details

Classifications

Entry 1
Scheme
TED_CE_ACTIVITY
Description
General Services

Identifier

Legal Name
Orkney Islands Council (Harbour Authority)

Contact

Name
Denise Link
Telephone
+44 1856873535
Organisation 2
Id
GB-FTS-69361
Name
Sheriffs Court

Roles

reviewBody

Address

Locality
Kirkwall
Postal Code
KW15 1PD
Country Name
United Kingdom
Street Address
Watergate

Identifier

Legal Name
Sheriffs Court

Contact

Telephone
+44 01856872110
Organisation 3
Id
GB-FTS-163645
Name
Orcades Marine Management Consultants Ltd.

Roles

supplier

Address

Region
UKM65
Locality
Kirkwall
Postal Code
KW15 1ZL
Country Name
United Kingdom
Street Address
Unit 3 Warness Park , Hatston Pier Road

Details

Scale
sme

Identifier

Legal Name
Orcades Marine Management Consultants Ltd.

Contact

Telephone
+44 7592002687
Organisation 4
Id
GB-FTS-6207
Name
Kirkwall Sheriff Court

Roles

reviewBody

Address

Locality
Kirkwall
Postal Code
KW15 1PD
Country Name
United Kingdom
Street Address
Watergate

Details

Identifier

Legal Name
Kirkwall Sheriff Court

Contact

Telephone
+44 01856872110
Organisation 5
Id
GB-FTS-59039
Name
Kirkwall Sheriff Court

Roles

mediationBody

Address

Locality
Kirkwall
Country Name
United Kingdom
Street Address
Watergate

Details

Identifier

Legal Name
Kirkwall Sheriff Court

Contact

Telephone
+44 1856872110
Organisation 6
Id
GB-FTS-121983
Name
Kirkwall Sheriff Court

Roles

reviewContactPoint

Address

Locality
Kirkwall
Postal Code
KW15 1DP
Country Name
United Kingdom
Street Address
Watergate

Details

Identifier

Legal Name
Kirkwall Sheriff Court

Contact

Telephone
+44 1856872110

Award information

Award 1
Id
064706-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-163645
Name
Orcades Marine Management Consultants Ltd.

Related lots

1

Contracts and changes

Entry 1
Id
064706-2025-1
Status
active
Award ID
064706-2025-1
Date Signed
24 Feb 2025, 00:00

Value

Amount
313,091
Currency
GBP

Recorded locations

  • Buyer location · Kirkwall · UKM65 · KW15 1NY · United Kingdom
  • Delivery location · UKM65

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ca29-2025-10-13T12:21:29+01:00compiled ·