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Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER

East Riding of Yorkshire Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:28.

Opportunity overview

The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£440k
Awarded
Not supplied
Contract signed
6 May 2025
Award ID
019311-2025-55866a-1
Status
active
Identifier
GB-COH 00747980
Location
Hull, UKE, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV31518200 — Emergency lighting equipment
  • CPV31527260 — Lighting systems

Lots

  • The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.£440k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
55866a
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
3 Feb 2025, 13:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
3 Feb 2025, 13:00

Tender Period

Ends
3 Feb 2025, 12:00

Contract terms

Performance Terms
As stated in the procurement documents

Classification

Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Submission terms

Languages

en

Bid Validity Period

Ends
3 Jul 2025, 23:59

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
As stated in the procurement documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.

Value

Amount
440,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Name
1. Resources
Type
quality
Description
6%
Criterion 2
Name
2. Contract Management
Type
quality
Description
6%
Criterion 3
Name
3. Method Statement 1
Type
quality
Description
7.5%
Criterion 4
Name
4. Method Statement 2
Type
quality
Description
7.5%
Criterion 5
Name
5. Waste/Carbon
Type
quality
Description
3%
Criterion 6
Type
price
Description
70%

Contract period

Duration In Days
660

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Various occupied operational properties within the geographical boundaries of the East Riding of Yorkshire

Delivery locations

Entry 1
Region
UKE
Entry 2
Region
UKE

Additional Classifications

Entry 1
Id
31518200
Scheme
CPV
Description
Emergency lighting equipment
Entry 2
Id
31527260
Scheme
CPV
Description
Lighting systems

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-130856
Name
East Riding of Yorkshire Council

Roles

buyer

Address

Region
UKE12
Locality
BEVERLEY
Postal Code
HU179BA
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Riding of Yorkshire Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Julie Tierney
Organisation 2
Id
GB-FTS-59606
Name
East Riding of Yorkshire Council

Roles

reviewBody

Address

Region
UKE12
Locality
Beverley
Postal Code
HU17 9BA
Country Name
United Kingdom
Street Address
Cross Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Riding of Yorkshire Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Construction Management
Organisation 3
Id
GB-COH-00747980
Name
Wally Mays (Contractors) Ltd

Roles

supplier

Address

Region
UKE
Locality
Hull
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
00747980
Scheme
GB-COH
Legal Name
Wally Mays (Contractors) Ltd

Award information

Award 1
Id
019311-2025-55866a-1
Title
Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER
Status
active

Suppliers

Supplier 1
Id
GB-COH-00747980
Name
Wally Mays (Contractors) Ltd

Related lots

1

Contracts and changes

Entry 1
Id
019311-2025-55866a-1
Title
Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER
Status
active
Award ID
019311-2025-55866a-1
Date Signed
7 May 2025, 00:00

Value

Amount
440,000
Currency
GBP

Recorded locations

  • Buyer location · Beverley · UKE12 · HU17 9BA · United Kingdom
  • Delivery location · UKE

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04c87e-2025-05-07T11:17:28+01:00compiled ·