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PROCUREMENT OPPORTUNITY

Contract Notice for Front of House, Security, Patrol & Response Services '25

Phoenix Energy Group Ltd · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:26.

Opportunity overview

Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities. 1) Front of House Reception to cover 40 hours per week. 2) Suitably qualified Security Guarding services to cover 125.5 hours per week. 3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis. The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years. Further details on the services required are set out in the draft Invitation to Tender documents, made available with the associated Pre-Qualification Ref: pqq_4625

Classification

  • CPV79713000 — Guard services
  • CPV79715000 — Patrol services

Lots

  • Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities. 1) Front of House Reception to cover 40 hours per week. 2) Suitably qualified Security Guarding services to cover 125.5 hours per week. 3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis. The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years. Further details on the services required are set out in the draft Invitation to Tender documents, made availbale under the associated Pre-Qualification Ref pqq_4625 Additional information: Phoenix Energy Group Ltd reserve the right at any time to: reject any, or all, responses and to cancel or withdraw from this procurement process at any stage; award a Contract without prior notice; change the basis, the procedures and timescales set out - or referred to - within the tender documentation; require any Applicant or subsequent Tenderer, to clarify any submissions.£600k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04c7d8
Status
complete
Has Recurrence
No
Review Details
Phoenix will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all participating entities. The standstill period provides time for unsuccessful participating entities to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2026 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
32014L0025
Scheme
CELEX

Second Stage

Invitation Date
3 Feb 2025, 00:00

Tender Period

Ends
24 Jan 2025, 12:00

Communication

Contract terms

Financial Terms
As stated in the Tender Documentation.
Performance Terms
As stated in the Tender Documentation.
Tenderer Legal Form
Subject to the status and involvement of the parties, an Applicant may be required to commit to joint and several liability in respect of any contract awarded. Alternatively, the lead operator may be required to take total responsibility or a consortium to form a legal entity before entering into any contract.

Classification

Id
79713000
Scheme
CPV
Description
Guard services

Submission terms

Deposits Guarantees
Phoenix reserve the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

Languages

en

Bid Validity Period

Duration In Days
270

Submission Method

electronicSubmission
written

Other Requirements

Reduction Criteria
Interested Parties should search for the relevant project at htps://e-sourcingni.bravosolutions.co.uk. For those wishing to participate, they must first complete and submit the relevant PQQ on, or before, the due date. Phoenix shall then draw up a short list of suitable Applicants based on the completed PQQs received. Those shortlisted Appliants will then be invited to the Tender stage which shall involve the completion and submision of, on or before a pre-determined time and date, an Invitation to Tender document. The responses submitted shall be evaluated and a further short list may be drawn up from which a presentation / negotiation stage may follow with suitable Applicants. Ultimately the tender deemed the most economically advantageous shall be awarded the Framework Agreement for Front of House, Security, Patrol & Response Services '25.
Requires Staff Names And Qualifications
Yes

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
Phoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities. 1) Front of House Reception to cover 40 hours per week. 2) Suitably qualified Security Guarding services to cover 125.5 hours per week. 3) A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis. The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years. Further details on the services required are set out in the draft Invitation to Tender documents, made availbale under the associated Pre-Qualification Ref pqq_4625 Additional information: Phoenix Energy Group Ltd reserve the right at any time to: reject any, or all, responses and to cancel or withdraw from this procurement process at any stage; award a Contract without prior notice; change the basis, the procedures and timescales set out - or referred to - within the tender documentation; require any Applicant or subsequent Tenderer, to clarify any submissions.

Value

Amount
600,000
Currency
GBP

Second Stage

Maximum Candidates
6
Minimum Candidates
6

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
It would be anticipated that, subject to a sufficient number of compliant responses being received, a maximum of the top six scoring Applicants (plus ties, if applicable) from the PQQ stage would be invited to proceed to the Invitation (ITT) Stage.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
197 Airport Road West, Belfast, BT3 9ED

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
79715000
Scheme
CPV
Description
Patrol services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-86331
Name
Phoenix Natural Gas (trading as Phoenix Energy)

Roles

buyer

Address

Region
UKN
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
197 Airport Road West

Details

Classifications

Entry 1
Id
PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT
Scheme
TED_CE_ACTIVITY
Description
Production, transport and distribution of gas and heat

Identifier

Id
NI032809
Legal Name
Phoenix Natural Gas (trading as Phoenix Energy)

Contact

Name
Michael Magill
Telephone
+44 2890555847
Organisation 2
Id
GB-FTS-9400
Name
High Court of Justice in Northern Ireland

Roles

mediationBody

Address

Locality
Belfast
Postal Code
BT1 3JF
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Chichester Street

Identifier

Legal Name
High Court of Justice in Northern Ireland

Contact

Organisation 3
Id
GB-FTS-123562
Name
Phoenix Energy Group Ltd

Roles

buyer

Address

Region
UKN
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
197 Airport Road West

Details

Classifications

Entry 1
Id
PRODUCTION_TRANSPORT_DISTRIBUTION_GAS_HEAT
Scheme
TED_CE_ACTIVITY
Description
Production, transport and distribution of gas and heat

Identifier

Id
NI032809
Legal Name
Phoenix Energy Group Ltd

Contact

Name
Michael Magill
Telephone
+44 2890555847
Organisation 4
Id
GB-FTS-107715
Name
Phoenix Energy Group Ltd

Roles

reviewBody

Address

Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
197 Airport Road West

Identifier

Legal Name
Phoenix Energy Group Ltd

Award information

Award 1
Id
021098-2025-1
Title
Front of House, Security, PAtrol & Response Services '25
Status
active

Related lots

1

Contracts and changes

Entry 1
Id
021098-2025-1
Title
Front of House, Security, PAtrol & Response Services '25
Status
active
Award ID
021098-2025-1
Date Signed
21 Mar 2025, 00:00

Recorded locations

  • Buyer location · Belfast · UKN · BT3 9ED · United Kingdom
  • Delivery location · UK
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04c7d8-2025-05-14T10:06:18+01:00compiled ·