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PROCUREMENT OPPORTUNITY

Cleaning & Hygiene Services Tender

Belfast Harbour · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:29.

Opportunity overview

Belfast Harbour Commissioners (BHC) is conducting a competitive tender exercise for appointment of a service provider to provide cleaning & hygiene services for BHC within the Harbour Office along with six offsite buildings within Belfast Harbour Estate. Tenders are sought from service providers who are able to meet the high standard of service delivery required and one which will particularly protect the integrity of the listed building and its contents. The Harbour Office is a listed building with many priceless artefacts, paintings and sculptures which must be cared for to the highest standard at all times. It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years.

Classification

  • CPV90919200 — Office cleaning services
  • CPV90911100 — Accommodation cleaning services

Lots

  • Belfast Harbour Commissioners (BHC) is conducting a competitive tender exercise for appointment of a service provider to provide cleaning & hygiene services for BHC within the Harbour Office along with six offsite buildings within Belfast Harbour Estate. Tenders are sought from service providers who are able to meet the high standard of service delivery required and one which will particularly protect the integrity of the listed building and its contents. The Harbour Office is a listed building with many priceless artefacts, paintings and sculptures which must be cared for to the highest standard at all times. It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years. Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents£800k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04c765
Status
complete
Has Recurrence
No
Review Details
BHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
24 Jan 2025, 12:01

Legal basis

Id
32014L0025
Scheme
CELEX

Expected award period

Starts
24 Jan 2025, 12:01

Tender Period

Ends
24 Jan 2025, 12:00

Contract terms

Tenderer Legal Form
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.

Classification

Id
90919200
Scheme
CPV
Description
Office cleaning services

Submission terms

Deposits Guarantees
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
Belfast Harbour Commissioners (BHC) is conducting a competitive tender exercise for appointment of a service provider to provide cleaning & hygiene services for BHC within the Harbour Office along with six offsite buildings within Belfast Harbour Estate. Tenders are sought from service providers who are able to meet the high standard of service delivery required and one which will particularly protect the integrity of the listed building and its contents. The Harbour Office is a listed building with many priceless artefacts, paintings and sculptures which must be cared for to the highest standard at all times. It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years. Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents

Value

Amount
800,000
Currency
GBP

Options

Description
It is currently anticipated that any contract entered into by BHC will be for an initial three (3) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis thereafter on up to two subsequent occasions of twelve (12) months each time, up to a maximum total period of five (5) years.

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Belfast Harbour Estate

Delivery locations

Entry 1
Region
UKN06
Entry 2
Region
UKN06

Additional Classifications

Entry 1
Id
90911100
Scheme
CPV
Description
Accommodation cleaning services

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-83225
Name
BELFAST HARBOUR COMMISSIONERS

Roles

buyer

Address

Region
UKN06
Locality
BELFAST
Postal Code
BT1 3AL
Country Name
United Kingdom
Street Address
Harbour Office,Corporation Square

Details

Classifications

Entry 1
Id
PORT_RELATED_ACTIVITIES
Scheme
TED_CE_ACTIVITY
Description
Port-related activities

Identifier

Legal Name
BELFAST HARBOUR COMMISSIONERS
No Identifier Rationale
notOnAnyRegister

Contact

Organisation 2
Id
GB-FTS-9400
Name
High Court of Justice in Northern Ireland

Roles

reviewBody

Address

Locality
Belfast
Postal Code
BT1 3JF
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Chichester Street

Identifier

Legal Name
High Court of Justice in Northern Ireland
Organisation 3
Id
GB-FTS-158704
Name
Belfast Harbour

Roles

buyer

Address

Region
UKN06
Locality
Belfast
Postal Code
BT13AL
Country Name
United Kingdom
Street Address
Harbour Office, Corporation Square

Details

Classifications

Entry 1
Id
PORT_RELATED_ACTIVITIES
Scheme
TED_CE_ACTIVITY
Description
Port-related activities

Identifier

Legal Name
Belfast Harbour
No Identifier Rationale
notOnAnyRegister

Contact

Name
Heather Smyth
Organisation 4
Id
GB-FTS-1750
Name
High Court of Justice in Northern Ireland

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
High Court of Justice in Northern Ireland

Award information

Award 1
Id
050820-2025-1
Status
active

Related lots

1

Contracts and changes

Entry 1
Id
050820-2025-1
Status
active
Award ID
050820-2025-1
Date Signed
7 Aug 2025, 00:00

Recorded locations

  • Buyer location · Belfast · UKN06 · BT13AL · United Kingdom
  • Delivery location · UKN06

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04c765-2025-08-22T11:33:18+01:00compiled ·