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PROCUREMENT OPPORTUNITY

Online Payments and Student Debt Management System

University of Hertfordshire · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:28.

Opportunity overview

The University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system.The scope of this project is three deliverables:1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students.2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments.3. Online Store – Used by both students and the general public for the purchasing of merchandise and events hosted by the University.The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed.The system is expected to be fully operational and launched by September 2025 in time for the new academic year.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Flywire Payments Ltd

Matched by exact name
Contract value
£350k
Awarded
Not supplied
Contract signed
22 Sept 2025
Award ID
059034-2025-24043-1
Status
active
Identifier
7677601
Location
London, UK, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • The University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system.The scope of this project is three deliverables:1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students.2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments.3. Online Store – Used by both students and the general public for the purchasing of merchandise and events hosted by the University.The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed.It is intended that the contract will run for an initial period of three years with the option to extend by a further two years in one-year increments, subject to satisfactory performance.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
24043
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
1

Unstructured Changes

Entry 1

Where

Section
IV.2.7)

New Value

Date
28 Jan 2025, 12:00

Old Value

Date
21 Jan 2025, 12:00

Bid Opening

Date
21 Jan 2025, 12:02

Address

Street Address
electronically via In-Tend

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
21 Jan 2025, 12:02

Tender Period

Ends
21 Jan 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
details provided in tender documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system.The scope of this project is three deliverables:1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students.2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments.3. Online Store – Used by both students and the general public for the purchasing of merchandise and events hosted by the University.The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed.It is intended that the contract will run for an initial period of three years with the option to extend by a further two years in one-year increments, subject to satisfactory performance.

Renewal

Description
1yr + 1yr

Award criteria

Criteria

Criterion 1
Name
Technical fit to requirements. Expertise and track record, implementation and project management
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH23
Entry 2
Region
UKH23

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-69440
Name
University of Hertfordshire

Roles

buyer

Address

Region
UKH23
Locality
Hatfield
Postal Code
AL10 9AB
Country Name
United Kingdom
Street Address
College Lane

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
University of Hertfordshire

Contact

Name
Procurement Dept.
Organisation 2
Id
GB-FTS-525
Name
High Court

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Court
Organisation 3
Id
GB-FTS-161729
Name
Flywire Payments Ltd

Roles

supplier

Address

Region
UK
Locality
London
Country Name
United Kingdom
Street Address
6th Floor, 9 Appold Street, London EC2A 2AP

Details

Scale
sme

Identifier

Id
7677601
Legal Name
Flywire Payments Ltd

Award information

Award 1
Id
059034-2025-24043-1
Title
Online Payment and Student Debt Management System
Status
active

Suppliers

Supplier 1
Id
GB-FTS-161729
Name
Flywire Payments Ltd

Related lots

1

Contracts and changes

Entry 1
Id
059034-2025-24043-1
Title
Online Payment and Student Debt Management System
Status
active
Award ID
059034-2025-24043-1
Date Signed
23 Sept 2025, 00:00

Value

Amount
350,000
Currency
GBP

Recorded locations

  • Buyer location · Hatfield · UKH23 · AL10 9AB · United Kingdom
  • Delivery location · UKH23

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04c653-2025-09-23T17:13:45+01:00compiled ·