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PROCUREMENT OPPORTUNITY

Provision of Passenger Transport Services across the County of Powys, Mid Wales

Powys County Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:25.

Opportunity overview

The Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a DPS for the Provision of Passenger Transport Services across the County of Powys. The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated services, and to offer a more flexible and responsive procurement. The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods, subject to performance and budget confirmations. The council reserves the right to further extend this Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.

Classification

  • CPV60100000 — Road transport services
  • CPV60120000 — Taxi services
  • CPV60170000 — Hire of passenger transport vehicles with driver
  • CPV60171000 — Hire of passenger cars with driver
  • CPV60172000 — Hire of buses and coaches with driver

Lots

  • Lot 1 - Taxi's up to 7 seatsValue not stated
  • Lot 2 - Minibuses 8 to 16 seatsValue not stated
  • Lot 3 - Buses 17 to 70 seatsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
pqq_33611
Status
active
Has Recurrence
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Amendments

Entry 1
Id
3
Description
DPS for the Provision of Passenger Transport Services across the County of Powys, Mid Wales II.1.4) Short description The Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in an established DPS for the Provision of Passenger Transport Services across the County of Powys. This opportunity was originally advertised on the 10th December 2024. The DPS is now live and the Council continue to seek further expressions of interest. Contractors may apply at any time during the life of the DPS. The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated services, and to offer a more flexible and responsive procurement. The Dynamic Purchase System will run until no later than 23rd February 2029 in accordance with the requirements of the Procurement Act 2023. Section number: VI.3 Additional Information: Powys County Council wishes to notify that the DPS for the Provision of Passenger Transport Services across the County of Powys, Mid Wales, has now been established. The Dynamic Purchase System will run until no later than 23rd February 2029 in accordance with the requirements of the Procurement Act 2023. Suitably qualified and experienced operators who wish to join the DPS should follow the instructions provided here: https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497724

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
6 years

Techniques

Has Dynamic Purchasing System
Yes

Second Stage

Invitation Date
3 Feb 2025, 00:00

Tender Period

Ends
10 Jan 2025, 12:00

Communication

Classification

Id
60100000
Scheme
CPV
Description
Road transport services

Submission terms

Languages

en
cy

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Bidders shall be required to respond to technical questions within their PQQ submission which are pass/fail questions. These questions shall be scored in accordance with the scoring system incorporated within the PQQ documentation. It is a Minimum Requirement of the Council that Bidders are: Insurance requirements, note that Bidders must have or agree to put in place by contract start, insurances to the following levels: - a fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of motor vehicle related property damage; and either - A fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of nonmotor vehicle related property damage; or - A standalone Public Liability Policy to the value of at least 5 (five) million GBP in respect of non-motor vehicle related property damage. - Where necessary, the Contractor shall at its own cost also effect and maintain a policy or policies of Employer's Liability insurance with a limit of indemnity of not less than 10 (ten) million GBP. Further minimum requirements shall be incorporated within Stage 2 mini-competition tender bids including, but not limited to the requirement for Bidders to evidence licences, operators licence, taxi licences and/or permit and OCRS reports to evidence their ability to perform the contract. Details of those further conditions will be included with the ITT. It is a requirement that all Tenders are submitted based on all incorporated conditions communicated in the ITT.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Taxi's up to 7 seats
Status
active
Has Options
No
Has Renewal
Yes
Description
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually. The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport. The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement. The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015. Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services: Lot 1 - Taxi's up to 7 seats

Renewal

Description
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if thhe need arises, in-line with Regulation 34 of the Public Contract Regulations 2015.

Second Stage

Minimum Candidates
5

Contract period

Duration In Days
2,160

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Lot 2 - Minibuses 8 to 16 seats
Status
active
Has Options
No
Has Renewal
Yes
Description
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually. The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport. The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement. The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015. Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services: Lot 2 - Minibuses 8 to 16 seats

Renewal

Description
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if thhe need arises, in-line with Regulation 34 of the Public Contract Regulations 2015.

Second Stage

Minimum Candidates
5

Contract period

Duration In Days
2,160

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Lot 3 - Buses 17 to 70 seats
Status
active
Has Options
No
Has Renewal
Yes
Description
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually. The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport. The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement. The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015. Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services: Lot 3 - Buses 17 to 70 seats

Renewal

Description
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if thhe need arises, in-line with Regulation 34 of the Public Contract Regulations 2015.

Second Stage

Minimum Candidates
5

Contract period

Duration In Days
2,160

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Various transport routes across the county of Powys

Delivery locations

Entry 1
Region
UKL24

Additional Classifications

Entry 1
Id
60100000
Scheme
CPV
Description
Road transport services
Entry 2
Id
60120000
Scheme
CPV
Description
Taxi services
Entry 3
Id
60170000
Scheme
CPV
Description
Hire of passenger transport vehicles with driver
Entry 4
Id
60171000
Scheme
CPV
Description
Hire of passenger cars with driver
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL24

Additional Classifications

Entry 1
Id
60170000
Scheme
CPV
Description
Hire of passenger transport vehicles with driver
Entry 2
Id
60100000
Scheme
CPV
Description
Road transport services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKL24

Additional Classifications

Entry 1
Id
60172000
Scheme
CPV
Description
Hire of buses and coaches with driver
Entry 2
Id
60100000
Scheme
CPV
Description
Road transport services
Entry 3
Id
60170000
Scheme
CPV
Description
Hire of passenger transport vehicles with driver

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-810
Name
Powys County Council

Roles

buyer

Address

Region
UKL24
Locality
Llandrindod Wells
Postal Code
LD1 5LG
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Powys County Council

Contact

Telephone
+44 1597826000
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501

Recorded locations

  • Buyer location · Llandrindod Wells · UKL24 · LD1 5LG · United Kingdom
  • Delivery location · UKL24

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04c5e6-2025-02-18T08:36:04Zcompiled ·