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PROCUREMENT OPPORTUNITY

EDIS-24-003 - Provision of a Library Management System

the Education Authority · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:10.

Opportunity overview

The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SOFTLINK EUROPE LTD

Match pending…
Contract value
£4.4m
Awarded
Not supplied
Contract signed
24 Jul 2025
Award ID
043434-2025-1-1
Status
active
Location
WITNEY, UK, OX29 6SW, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48160000 — Library software package

Lots

  • The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.£4.4m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04b5bd
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
12 Dec 2024, 15:30

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
12 Dec 2024, 15:30

Tender Period

Ends
12 Dec 2024, 15:00

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Bid Validity Period

Ends
12 Mar 2025, 23:59

Submission Method

written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.

Value

Amount
4,400,000
Currency
GBP

Options

Description
Optional extension periods of 2 years + 2 years + 1 year.

Renewal

Description
Intial contract period is 5 years with provision to extend by 2 years + 2 years + 1 year.

Award criteria

Criteria

Criterion 1
Name
AC1 2c Detailed Functional Requirements
Type
quality
Description
35
Criterion 2
Name
AC2 2d Delivery and Support of the Proposed Solution
Type
quality
Description
25
Criterion 3
Name
AC3 Social Value
Type
quality
Description
10
Criterion 4
Name
AC4 Cost
Type
cost
Description
30

Contract period

Duration In Days
3,600

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN

Additional Classifications

Entry 1
Id
48160000
Scheme
CPV
Description
Library software package
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
48100000
Scheme
CPV
Description
Industry specific software package

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-84187
Name
the Education Authority

Roles

buyer
centralPurchasingBody

Address

Region
UKN
Locality
Belfast
Postal Code
BT1 2NQ
Country Name
United Kingdom
Street Address
40 Academy Street

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
the Education Authority

Contact

Organisation 2
Id
GB-FTS-3716
Name
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Organisation 3
Id
GB-FTS-155772
Name
SOFTLINK EUROPE LTD

Roles

supplier

Address

Region
UK
Locality
WITNEY
Postal Code
OX29 6SW
Country Name
United Kingdom
Street Address
Oak Court North Leigh Business Park

Details

Scale
sme

Identifier

Legal Name
SOFTLINK EUROPE LTD

Contact

Fax Number
+49 1993883763
Telephone
+49 1993883401
Organisation 4
Id
GB-FTS-3185
Name
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

Award information

Award 1
Id
043434-2025-1-1
Title
Contract
Status
active

Suppliers

Supplier 1
Id
GB-FTS-155772
Name
SOFTLINK EUROPE LTD

Related lots

1

Contracts and changes

Entry 1
Id
043434-2025-1-1
Title
Contract
Status
active
Award ID
043434-2025-1-1
Date Signed
25 Jul 2025, 00:00

Value

Amount
4,400,000
Currency
GBP

Recorded locations

  • Buyer location · Belfast · UKN · BT1 2NQ · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04b5bd-2025-07-28T12:41:11+01:00compiled ·