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PROCUREMENT OPPORTUNITY

Photography Services Framework

University of Southampton · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:11.

Opportunity overview

The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Information on the University's brand guidelines can be found at File 4 Appendix 1 - UoS Brand Imagery, further information can be provided upon appointment. Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities. The supplier is required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting: - images in landscape and portrait - the same image multiple times in different angles -the same set up with different models The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively. The framework of suppliers will provide services across the whole University including other professional services, academic units, research centres and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£120k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
012516-2025-1
Status
active
Identifier
GB-COH 14995354
Location
Bishops Stortford, UKJ3, United Kingdom

Harrison Bates

Match pending…
Contract value
£240k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
012516-2025-2
Status
active
Location
Ringwood, UKJ3, United Kingdom

Jasdeep Kaur Lehal

Match pending…
Contract value
£120k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
012516-2025-3
Status
active
Location
Winchester, UKJ3, United Kingdom

Jon Banfield

Matched by number
Contract value
£240k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
012516-2025-4
Status
active
Identifier
GB-COH 5526083
Location
Southampton, UKJ3, United Kingdom

Matt Sills Limited

Matched by number
Contract value
£240k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
012516-2025-5
Status
active
Identifier
GB-COH 11762408
Location
Southsea, UKJ3, United Kingdom
Contract value
£120k
Awarded
Not supplied
Contract signed
13 Mar 2025
Award ID
012516-2025-6
Status
active
Identifier
GB-COH 00004197
Location
London, UKJ3, United Kingdom

Classification

  • CPV79961000 — Photographic services

Lots

  • Large Photography Jobs / High-end Photography£120k
  • Smaller / Quick Turnaround Photography Jobs£120k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2023UoS-0823
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
1
Description
WAS III.1.2) Economic and financial standing Minimum level(s) of standards possibly required Tenderer's are advised that a requirement of this procurement is to have in place, or commit to obtaining prior to the commencement of the Contract, the following minimum insurance levels: - Public Liability - £2 million - Employer's (Compulsory) Liability - £5 million if the tenderer is a company that hold employees and is therefore legally obliged to obtain this amount. This is not required for any Sole Trader bidders who have no employees as it is not a legal requirement. Professional Indemnity - £1 million CHANGED TO III.1.2) Economic and financial standing Minimum level(s) of standards possibly required Tenderer's are advised that a requirement of this procurement is to have in place, or commit to obtaining prior to the commencement of the Contract, the following minimum insurance levels: - Public Liability - £2 million - Employer's (Compulsory) Liability - £5 million if the tenderer is a company that hold employees and is therefore legally obliged to obtain this amount. This is not required for any Sole Trader bidders who have no employees as it is not a legal requirement. Professional Indemnity - £100,000.00

Bid Opening

Date
11 Dec 2024, 12:01

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Expected award period

Starts
11 Dec 2024, 12:01

Tender Period

Ends
11 Dec 2024, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79961000
Scheme
CPV
Description
Photographic services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Tenderer's are advised that a requirement of this procurement is to have in place, or commit to obtaining prior to the commencement of the Contract, the following minimum insurance levels: - Public Liability - £2 million - Employer's (Compulsory) Liability - £5 million if the tenderer is a company that hold employees and is therefore legally obliged to obtain this amount. This is not required for any Sole Trader bidders who have no employees as it is not a legal requirement. Professional Indemnity - £1 million
Description
To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation being relied upon to meet this Procurement, using an independent company called CreditSafe. The University reserves the right to exclude a Tenderer or request provision of further assurances as stated in the ITT document set where the Tenderer's Business risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk" or "Not Rated" based on the rating provided by CreditSafe. Where a Business Risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the ITT document set.

Applies To

supplier
Criterion 2
Type
technical
Description
Tenderers attention is drawn to the MANDATORY requirements of the award criteria: - Grounds for mandatory exclusion - Grounds for discretionary exclusion - Economic & Financial Standing - Insurance - Compliance with equality legislation - Health & Safety - Legal requirements

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
Large Photography Jobs / High-end Photography
Status
cancelled
Has Options
No
Has Renewal
No
Description
Large Photography Jobs / High-end Photography

Value

Amount
120,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Name
Production Quality Response
Type
quality
Description
40
Criterion 2
Name
Interviews
Type
quality
Description
30%
Criterion 3
Name
Day Rate
Type
cost
Description
20%
Criterion 4
Name
Half Day
Type
cost
Description
10%

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Smaller / Quick Turnaround Photography Jobs
Status
cancelled
Has Options
No
Has Renewal
No
Description
Smaller / Quick Turnaround Photography Jobs

Value

Amount
120,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Name
Production Quality Response
Type
quality
Description
60%
Criterion 2
Name
Day Rate
Type
cost
Description
20%
Criterion 3
Name
Half Day
Type
cost
Description
10%
Criterion 4
Name
Hourly Rate
Type
cost
Description
20%

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ3
Entry 2
Region
UKJ3

Additional Classifications

Entry 1
Id
79961000
Scheme
CPV
Description
Photographic services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKJ3
Entry 2
Region
UKJ3

Additional Classifications

Entry 1
Id
79961000
Scheme
CPV
Description
Photographic services

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10007158
Name
University of Southampton

Roles

buyer

Address

Region
UKJ32
Locality
Southampton
Postal Code
SO171BJ
Country Name
United Kingdom
Street Address
University Road, Highfield

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Higher Education Institution not subject to PCR15 or any replacement legislation
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
10007158
Scheme
GB-UKPRN
Legal Name
University of Southampton

Contact

Name
Danielle Stephenson
Telephone
+44 2380595000
Organisation 2
Id
GB-FTS-5788
Name
University of Southampton

Roles

reviewBody

Address

Locality
Southampton
Country Name
United Kingdom

Identifier

Legal Name
University of Southampton
Organisation 3
Id
GB-COH-14995354
Name
Chris Russell Photography Limited

Roles

supplier

Address

Region
UKJ3
Locality
Bishops Stortford
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
14995354
Scheme
GB-COH
Legal Name
Chris Russell Photography Limited
Organisation 4
Id
GB-FTS-142672
Name
Harrison Bates

Roles

supplier

Address

Region
UKJ3
Locality
Ringwood
Country Name
United Kingdom

Details

Scale
large

Identifier

Legal Name
Harrison Bates
No Identifier Rationale
soleTrader
Organisation 5
Id
GB-FTS-142673
Name
Jasdeep Kaur Lehal

Roles

supplier

Address

Region
UKJ3
Locality
Winchester
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
Jasdeep Kaur Lehal
No Identifier Rationale
soleTrader
Organisation 6
Id
GB-COH-5526083
Name
Jon Banfield

Roles

supplier

Address

Region
UKJ3
Locality
Southampton
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
5526083
Scheme
GB-COH
Legal Name
Jon Banfield
Organisation 7
Id
GB-COH-11762408
Name
Matt Sills Limited

Roles

supplier

Address

Region
UKJ3
Locality
Southsea
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
11762408
Scheme
GB-COH
Legal Name
Matt Sills Limited
Organisation 8
Id
GB-COH-00004197
Name
The Press Association Limited

Roles

supplier

Address

Region
UKJ3
Locality
London
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
00004197
Scheme
GB-COH
Legal Name
The Press Association Limited

Award information

Award 1
Id
012516-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-14995354
Name
Chris Russell Photography Limited
Award 2
Id
012516-2025-2
Status
active

Suppliers

Supplier 1
Id
GB-FTS-142672
Name
Harrison Bates
Award 3
Id
012516-2025-3
Status
active

Suppliers

Supplier 1
Id
GB-FTS-142673
Name
Jasdeep Kaur Lehal
Award 4
Id
012516-2025-4
Status
active

Suppliers

Supplier 1
Id
GB-COH-5526083
Name
Jon Banfield
Award 5
Id
012516-2025-5
Status
active

Suppliers

Supplier 1
Id
GB-COH-11762408
Name
Matt Sills Limited
Award 6
Id
012516-2025-6
Status
active

Suppliers

Supplier 1
Id
GB-COH-00004197
Name
The Press Association Limited

Contracts and changes

Entry 1
Id
012516-2025-1
Status
active
Award ID
012516-2025-1
Date Signed
13 Mar 2025, 00:00

Value

Amount
120,000
Currency
GBP
Entry 2
Id
012516-2025-2
Status
active
Award ID
012516-2025-2
Date Signed
13 Mar 2025, 00:00

Value

Amount
240,000
Currency
GBP
Entry 3
Id
012516-2025-3
Status
active
Award ID
012516-2025-3
Date Signed
13 Mar 2025, 00:00

Value

Amount
120,000
Currency
GBP
Entry 4
Id
012516-2025-4
Status
active
Award ID
012516-2025-4
Date Signed
13 Mar 2025, 00:00

Value

Amount
240,000
Currency
GBP
Entry 5
Id
012516-2025-5
Status
active
Award ID
012516-2025-5
Date Signed
13 Mar 2025, 00:00

Value

Amount
240,000
Currency
GBP
Entry 6
Id
012516-2025-6
Status
active
Award ID
012516-2025-6
Date Signed
13 Mar 2025, 00:00

Value

Amount
120,000
Currency
GBP

Recorded locations

  • Buyer location · Southampton · UKJ32 · SO171BJ · United Kingdom
  • Delivery location · UKJ3

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04b5b3-2025-04-02T13:35:20+01:00compiled ·