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PROCUREMENT OPPORTUNITY

KMCCW-078A Supply and Delivery of Election Materials

Kirklees Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:08.

Opportunity overview

Kirklees Council invited tenders for the Supply and Delivery of Election Materials. The contract is for the production of documents required for all types of elections and referendums and electoral registration, administered by Electoral Services. The contract is anticipated to start on 10 February 2025 and expire on 09 February 2029 with the option to extend for a further two periods of twelve months each.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CFH Documail Ltd

Matched by number
Contract value
£3.8m
Awarded
Not supplied
Contract signed
7 Feb 2025
Award ID
005161-2025-1
Status
active
Identifier
GB-COH 01716891
Location
Bath, UKK23, BA3 3UP, United Kingdom

Classification

  • CPV64000000 — Postal and telecommunications services
  • CPV22000000 — Printed matter and related products
  • CPV48100000 — Industry specific software package
  • CPV64100000 — Post and courier services
  • CPV72512000 — Document management services

Lots

  • Kirklees Council invited tenders for the Supply and Delivery of Election Materials. The contract is for the production of documents required for all types of elections and referendums and electoral registration, administered by Electoral Services. The contract is anticipated to start on 10 February 2025 and expire on 09 February 2029 with the option to extend for a further two periods of twelve months each.£1.7m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
KMCCW-078A
Status
complete
Has Recurrence
No
Review Details
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty(30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2

Unstructured Changes

Entry 1

Where

Label
Time limit for receipt of tenders or requests to participate
Section
IV.2.2

New Value

Date
9 Dec 2024, 13:00

Old Value

Date
6 Dec 2024, 13:00

Bid Opening

Date
6 Dec 2024, 13:01

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
6 Dec 2024, 13:01

Tender Period

Ends
6 Dec 2024, 13:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
64000000
Scheme
CPV
Description
Postal and telecommunications services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'),which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire ('SQ') within the Tenderers' Submission Document, which is available to download at: https://yortender.eusupply.com (https://yortender.eusupply.com) or is available at the address set out in Sections I.1) and I.3) of this Notice above

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Kirklees Council invited tenders for the Supply and Delivery of Election Materials. The contract is for the production of documents required for all types of elections and referendums and electoral registration, administered by Electoral Services. The contract is anticipated to start on 10 February 2025 and expire on 09 February 2029 with the option to extend for a further two periods of twelve months each.

Value

Amount
1,680,000
Currency
GBP

Renewal

Description
The option to extend for a further two periods of twelve months each

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Name
Social Value
Type
quality
Description
10
Criterion 3
Type
price
Description
30

Contract period

Duration In Days
2,160

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE44
Entry 2
Region
UKE44

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 2
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 3
Id
64100000
Scheme
CPV
Description
Post and courier services
Entry 4
Id
72512000
Scheme
CPV
Description
Document management services

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-84208
Name
Kirklees Council

Roles

buyer

Address

Region
UKE44
Locality
HUDDERSFIELD
Postal Code
HD169EL
Country Name
United Kingdom
Street Address
PO Box 1720

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Kirklees Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Laura Burrell
Telephone
+44 1484221000
Organisation 2
Id
GB-FTS-2041
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
n/a
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales
Organisation 3
Id
GB-FTS-138003
Name
Kirklees Council

Roles

buyer

Address

Region
UKE44
Locality
HUDDERSFIELD
Postal Code
HD12TA
Country Name
United Kingdom
Street Address
Town Hall, Ramsden Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Kirklees Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Laura Burrell
Telephone
+44 1484221000
Organisation 4
Id
GB-COH-01716891
Name
CFH Documail Ltd

Roles

supplier

Address

Region
UKK23
Locality
Bath
Postal Code
BA3 3UP
Country Name
United Kingdom
Street Address
St Peters Park, Wells Road

Details

Scale
large

Identifier

Id
01716891
Scheme
GB-COH
Legal Name
CFH Documail Ltd
Organisation 5
Id
GB-FTS-1715
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
N/A
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales

Award information

Award 1
Id
005161-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-01716891
Name
CFH Documail Ltd

Related lots

1

Contracts and changes

Entry 1
Id
005161-2025-1
Status
active
Award ID
005161-2025-1
Date Signed
7 Feb 2025, 00:00

Value

Amount
3,818,349
Currency
GBP

Recorded locations

  • Buyer location · HUDDERSFIELD · UKE44 · HD12TA · United Kingdom
  • Delivery location · UKE44

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04b47a-2025-02-14T14:09:58Zcompiled ·