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PROCUREMENT OPPORTUNITY

Westcountry Schools Trust Managed Catering Service

Westcountry Schools Trust (Secondary Acct: PHP Law) · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:03.

Opportunity overview

The proposed contract will be for a managed catering service to support the delivery of in-house catering in accordance with this service specification and the associated tender documents. The Trust wish to keep the ethos of the in-house catering model whilst utilising the additional expertise and support of the Bidder. It is the expectation that this managed catering service offer will deliver efficiencies and reduce current cost per plate whilst ensuring a high standard of food quality to deliver the proposed menu. The Bidder is required to work in partnership with the Trust, offering clear lines of communication and ensuring cohesion with the roles and responsibilities as identified in this Specification of Requirement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Aspens Services Ltd

Match pending…
Contract value
£10m
Awarded
Not supplied
Contract signed
31 Aug 2025
Award ID
063912-2025-3
Status
active
Location
Worcester, UK, WR5 2RY, United Kingdom

Classification

  • CPV15894210 — School meals
  • CPV55520000 — Catering services
  • CPV55524000 — School catering services

Lots

  • Devon£10m
  • Plymouth£10m
  • All Schools£10m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04b166
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
Lot Estimated Values Please note that the estimated Contract Values are: 11.2.6 Lot 1 Estimated Value: 2,000,000 GBP 11.2.6 Lot 2 Estimated Value: 8,000,000 GBP 11.2.6 Lot 3 Estimated Value: 10,000,000 GBP
Entry 2
Id
2
Description
Update on the Short Description 11.1.4 Abstract on the Introduction The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the outsourced catering service. Short Description - 11.1.4 The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the outsourced catering service.
Entry 3
Id
3
Description
The catering tender data is being reviewed, therefore extra time has been given to enable any clarifications on the data to be considered.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
13 Dec 2024, 12:00

Old Value

Date
6 Dec 2024, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
13 Dec 2024, 12:00

Old Value

Date
6 Dec 2024, 12:00

Bid Opening

Date
6 Dec 2024, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Expected award period

Starts
6 Dec 2024, 12:00

Tender Period

Ends
6 Dec 2024, 12:00

Contract terms

Performance Terms
Refer to the tender document set and the contract terms

Classification

Id
55524000
Scheme
CPV
Description
School catering services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Devon
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement. In addition to the above, the Contractor shall: a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole. b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties, improving the quality and uptake of meals, particularly for FSM pupils. c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term. d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services. e. offer a service that is aligned to the vision, value and ethos of the Trust. f. be responsible for TUPE of existing staff. Schools included in this Lot: Ashburton Primary School Buckfastleigh Primary School Ermington Primary School Holbeton Primary School Ivybridge Community College Manor Primary School, Ivybridge Sherford Vale School & Nursery South Dartmoor Community College Stowford School Ugborough Primary School Woodlands Park Primary School Yealmpton Primary School

Value

Amount
10,000,000
Currency
GBP

Options

Description
New schools who may join the Trust, or current schools within the Trust may be added to the Contract

Renewal

Description
Two further one year extensions (3+1+1)

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60%
Criterion 2
Type
price
Description
40%

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Plymouth
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement. In addition to the above, the Contractor shall: a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole. b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties, improving the quality and uptake of meals, particularly for FSM pupils. c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term. d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services. e. offer a service that is aligned to the vision, value and ethos of the Trust. f. be responsible for TUPE of existing staff. Schools included in this Lot: Austin Farm Academy Boringdon Primary School Chaddlewood Primary School Glen Park Primary School Morley Meadow Primary School Oreston Community Academy Plympton St Maurice Primary School Woodford Primary School

Value

Amount
10,000,000
Currency
GBP

Options

Description
New schools who may join the Trust, or current schools within the Trust may be added to the Contract

Renewal

Description
Two further one year extensions (3+1+1)

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60%
Criterion 2
Type
price
Description
40%

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
All Schools
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement. In addition to the above, the Contractor shall: a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole. b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties, improving the quality and uptake of meals, particularly for FSM pupils. c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term. d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services. e. offer a service that is aligned to the vision, value and ethos of the Trust. f. be responsible for TUPE of existing staff. This Lot is for all schools and therefore a combination of the school sites from Lots 1 & 2

Value

Amount
10,000,000
Currency
GBP

Options

Description
New schools who may join the Trust, or current schools within the Trust may be added to the Contract

Renewal

Description
Two further one year extensions (3+1+1)

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60%
Criterion 2
Type
price
Description
40%

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Various school sites across Devon. Refer to tender documents for the site addresses

Delivery locations

Entry 1
Region
UKK41
Entry 2
Region
UKK41
Entry 3
Region
UKK41

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Entry 2
Id
55520000
Scheme
CPV
Description
Catering services
Entry 3
Id
15894210
Scheme
CPV
Description
School meals
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Various school sites across Plymouth. Refer to tender documents for the site addresses

Delivery locations

Entry 1
Region
UKK41
Entry 2
Region
UKK41
Entry 3
Region
UKK41

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Entry 2
Id
55520000
Scheme
CPV
Description
Catering services
Entry 3
Id
15894210
Scheme
CPV
Description
School meals
Item 3
Id
3
Related Lot
3

Delivery Location

Description
Various school sites across Devon and Plymouth. Refer to tender documents for the site addresses

Delivery locations

Entry 1
Region
UKK41
Entry 2
Region
UKK41
Entry 3
Region
UKK41

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Entry 2
Id
55520000
Scheme
CPV
Description
Catering services
Entry 3
Id
15894210
Scheme
CPV
Description
School meals

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-128321
Name
Westcountry Schools Trust

Roles

mediationBody
reviewContactPoint

Address

Region
UK
Locality
Ivybridge
Postal Code
PL21 0JA
Country Name
United Kingdom
Street Address
Harford Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Westcountry Schools Trust

Contact

Name
Josie Medforth
Telephone
+44 7857426127
Organisation 2
Id
GB-FTS-103
Name
Public Procurement Review Service

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom
Street Address
Cabinet Office

Details

Identifier

Legal Name
Public Procurement Review Service

Contact

Telephone
+44 3450103503
Organisation 3
Id
GB-FTS-163508
Name
Westcountry Schools Trust (Secondary Acct: PHP Law)

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
Ivybridge
Postal Code
PL721 0JA
Country Name
United Kingdom
Street Address
Harford Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Westcountry Schools Trust (Secondary Acct: PHP Law)

Contact

Name
Josie Medforth
Organisation 4
Id
GB-FTS-135461
Name
Aspens Services Ltd

Roles

supplier

Address

Region
UK
Locality
Worcester
Postal Code
WR5 2RY
Country Name
United Kingdom
Street Address
Ground Floor, Teme House, Whittington

Details

Scale
large

Identifier

Legal Name
Aspens Services Ltd

Contact

Award information

Award 1
Id
063912-2025-1
Title
Devon
Status
unsuccessful
Status Details
unsuccessful

Related lots

1
Award 2
Id
063912-2025-2
Title
Plymouth
Status
unsuccessful
Status Details
unsuccessful

Related lots

2
Award 3
Id
063912-2025-3
Title
All Schools
Status
active

Suppliers

Supplier 1
Id
GB-FTS-135461
Name
Aspens Services Ltd

Related lots

3

Contracts and changes

Entry 1
Id
063912-2025-3
Title
All Schools
Status
active
Award ID
063912-2025-3
Date Signed
1 Sept 2025, 00:00

Value

Amount
10,000,000
Currency
GBP

Recorded locations

  • Buyer location · Ivybridge · UK · PL721 0JA · United Kingdom
  • Delivery location · UKK41

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04b166-2025-10-09T17:01:36+01:00compiled ·