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QEGSMAT - Cleaning Services Tender

QEGSMAT · compiled

Tender information last checkedLast checked 29 Sept 2026, 20:01.

Opportunity overview

QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£2m
Awarded
Not supplied
Contract signed
21 May 2025
Award ID
042437-2025-033771-1
Status
active
Identifier
07392983
Location
Sunderland, UKC23, SR5 2TA, United Kingdom

Classification

  • CPV90919300 — School cleaning services

Lots

  • The QEGSMAT is standards driven; it aims to provide world-class education and care that allows every young person to reach their potential; it recognises the importance of teaching and learning. It operates a robust school improvement system, with the ultimate aim of doing something exceptional for young people in our area. All young people will be safe and all will be supported, whatever their needs. The Trust is comprised of 3 Secondary and 2 Primary Schools, based in the Derbyshire and Staffordshire areas – however, one Secondary School is excluded from the process. QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 24 May 2025. Full details will be included in the Invitation to Tender. TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.£2m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04adc1
Status
complete
Has Recurrence
No
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Tender Period

Ends
22 Nov 2024, 12:00

Classification

Id
90919300
Scheme
CPV
Description
School cleaning services

Submission terms

Languages

en

Submission Method

written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
The QEGSMAT is standards driven; it aims to provide world-class education and care that allows every young person to reach their potential; it recognises the importance of teaching and learning. It operates a robust school improvement system, with the ultimate aim of doing something exceptional for young people in our area. All young people will be safe and all will be supported, whatever their needs. The Trust is comprised of 3 Secondary and 2 Primary Schools, based in the Derbyshire and Staffordshire areas – however, one Secondary School is excluded from the process. QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 24 May 2025. Full details will be included in the Invitation to Tender. TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.

Value

Amount
2,024,750
Currency
GBP

Second Stage

Maximum Candidates
10
Minimum Candidates
5

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Ends
23 May 2030, 23:59
Starts
24 May 2025, 00:00

Submission terms

Variant Policy
allowed

Selection criteria

Description
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Derbyshire and Nottinghamshire

Delivery locations

Entry 1
Region
UKF1
Entry 2
Region
UKF1
Entry 3
Region
UKF1

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-101431
Name
QEGSMAT

Roles

buyer
reviewBody

Address

Region
UKF1
Locality
Derbyshire
Postal Code
DE6 1EP
Country Name
United Kingdom
Street Address
The Green Road, Ashbourne

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
QEGSMAT

Contact

Telephone
+44 2081332224
Organisation 2
Id
GB-FTS-112954
Name
City of Derby Academy

Roles

buyer

Address

Region
UKF1
Locality
Derbyshire
Postal Code
DE24 3AR
Country Name
United Kingdom
Street Address
Farmhouse Road, Sinfin

Details

Identifier

Legal Name
City of Derby Academy

Contact

Organisation 3
Id
GB-FTS-112955
Name
Chellaston Academy

Roles

buyer

Address

Region
UKF1
Locality
Derbyshire
Postal Code
DE73 5UB
Country Name
United Kingdom
Street Address
Swarkestone Road, Chellaston

Details

Identifier

Legal Name
Chellaston Academy

Contact

Organisation 4
Id
GB-FTS-112956
Name
Queen Elizabeth’s Grammar School

Roles

buyer

Address

Region
UKF1
Locality
Derbyshire
Postal Code
DE6 1EP
Country Name
United Kingdom
Street Address
The Green Road, Ashbourne

Details

Identifier

Legal Name
Queen Elizabeth’s Grammar School

Contact

Organisation 5
Id
GB-FTS-112957
Name
Castle View Primary School

Roles

buyer

Address

Region
UKF1
Locality
Derbyshire
Postal Code
DE4 3DS
Country Name
United Kingdom
Street Address
School Road, Matlock

Details

Identifier

Legal Name
Castle View Primary School

Contact

Organisation 6
Id
GB-FTS-112958
Name
Springfield Junior School

Roles

buyer

Address

Region
UKF1
Locality
Derbyshire
Postal Code
DE11 0BU
Country Name
United Kingdom
Street Address
Springfield Road, Swadlincote

Details

Identifier

Legal Name
Springfield Junior School

Contact

Organisation 7
Id
GB-FTS-155442
Name
Maxim Facilities Management Ltd

Roles

supplier

Address

Region
UKC23
Locality
Sunderland
Postal Code
SR5 2TA
Country Name
United Kingdom
Street Address
Unit 60 Business & Innovation Centre, Sunderland Enterprise Park

Details

Scale
sme

Identifier

Id
07392983
Legal Name
Maxim Facilities Management Ltd

Award information

Award 1
Id
042437-2025-033771-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-155442
Name
Maxim Facilities Management Ltd

Related lots

1

Contracts and changes

Entry 1
Id
042437-2025-033771-1
Status
active
Award ID
042437-2025-033771-1
Date Signed
22 May 2025, 00:00

Value

Amount
2,024,750
Currency
GBP

Recorded locations

  • Buyer location · Derbyshire · UKF1 · DE6 1EP · United Kingdom
  • Delivery location · UKF1

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04adc1-2025-07-23T15:04:08+01:00compiled ·