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PROCUREMENT OPPORTUNITY

Payroll System

Bournemouth Christchurch and Poole Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:55.

Opportunity overview

The new Payroll system will come into effect from 01 April 2026, with parallel running of payslips with the current system from 01 January 2026. The contract will be for an initial period of five years with the option to extend for a further 5 years (5+3+2). Therefore, if all extensions were taken the full length of the contract would be for ten years. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MHR International UK Limited

Matched by exact name
Published award value
Value not stated
Awarded
Not supplied
Contract signed
25 Feb 2025
Award ID
030128-2025-DN734703-1
Status
active
Location
Northampton, UKK24, NN4 7HB, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package

Lots

  • The provision, implementation, and maintenance of a payroll system. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process, ensuring accurate and timely payment of salaries, taxes, and benefits to employees. This includes a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN734703
Status
complete
Has Recurrence
Yes
Review Details
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
15 Nov 2024, 14:00
Description
All tenders are electronically sealed within the system and released after the deadline by the Council’s authorised officer(s).

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
15 Nov 2024, 14:00

Tender Period

Ends
15 Nov 2024, 14:00

Contract terms

Performance Terms
Please note that if a bid is received from a consortium or from two suppliers then words will be added to the contract to enable suppliers to be held liable for performance individually or jointly (joint and several liability).

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Refer to procurement documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The provision, implementation, and maintenance of a payroll system. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process, ensuring accurate and timely payment of salaries, taxes, and benefits to employees. This includes a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365.

Renewal

Description
The Authority has 2 options to extend the contract, the first being 36 months and the second being 24 months. The maximum period of this contract shall therefore be 120 months and this period includes all options to extend.

Award criteria

Criteria

Criterion 1
Name
Demonstration
Type
quality
Description
30
Criterion 2
Name
Quality
Type
quality
Description
30
Criterion 3
Type
price
Description
40

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK24
Entry 2
Region
UKK24
Entry 3
Region
UKK24

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-64407
Name
Bournemouth Christchurch and Poole Council

Roles

buyer

Address

Region
UKK24
Locality
Bournemouth
Postal Code
BH2 6DY
Country Name
United Kingdom
Street Address
BCP Council, Civic Centre, Bourne Avenue

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Bournemouth Christchurch and Poole Council

Contact

Name
Procurement & Contracts Team
Telephone
+44 1202128989
Organisation 2
Id
GB-FTS-71999
Name
The Royal Courts of Justice, Strand

Roles

reviewBody

Address

Locality
London
Postal Code
WCA 2LL
Country Name
United Kingdom

Identifier

Legal Name
The Royal Courts of Justice, Strand
Organisation 3
Id
GB-FTS-27182
Name
Bournemouth Christchurch and Poole Council

Roles

reviewContactPoint

Address

Locality
Bournemouth
Postal Code
BH2 6DY
Country Name
United Kingdom

Identifier

Legal Name
Bournemouth Christchurch and Poole Council
Organisation 4
Id
GB-FTS-63940
Name
MHR International UK Limited

Roles

supplier

Address

Region
UKK24
Locality
Northampton
Postal Code
NN4 7HB
Country Name
United Kingdom
Street Address
Peterbridge House, The Lakes

Details

Scale
large

Identifier

Legal Name
MHR International UK Limited

Award information

Award 1
Id
030128-2025-DN734703-1
Title
Payroll System
Status
active

Suppliers

Supplier 1
Id
GB-FTS-63940
Name
MHR International UK Limited

Related lots

1

Contracts and changes

Entry 1
Id
030128-2025-DN734703-1
Title
Payroll System
Status
active
Award ID
030128-2025-DN734703-1
Date Signed
25 Feb 2025, 00:00

Recorded locations

  • Buyer location · Bournemouth · UKK24 · BH2 6DY · United Kingdom
  • Delivery location · UKK24

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04acb3-2025-06-05T10:38:25+01:00compiled ·