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PROCUREMENT OPPORTUNITY

Building Energy Management System (BEMS) support and Maintenance

Cardiff University · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:57.

Opportunity overview

Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

  • CPV72253200 — Systems support services

Lots

  • Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS. 2 engineering days (8-hour days) per week 1 engineering days (8-hour days) per week The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract. The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license. Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week) Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CU.1699.JP
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
5 Dec 2024, 12:00

Address

Street Address
Cardiff University

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Oct 2029

Expected award period

Starts
5 Dec 2024, 12:00

Tender Period

Ends
5 Dec 2024, 12:00

Contract terms

Performance Terms
As stated in the Invitation to Tender (ITT) documents.

Classification

Id
72253200
Scheme
CPV
Description
Systems support services

Submission terms

Languages

en
cy

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS. 2 engineering days (8-hour days) per week 1 engineering days (8-hour days) per week The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract. The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license. Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week) Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.

Renewal

Description
2 x 12 month extension options available

Award criteria

Criteria

Criterion 1
Name
Quality and Responsible Procurement
Type
quality
Description
60
Criterion 2
Name
Cost
Type
cost
Description
40

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Cardiff University

Delivery locations

Entry 1
Region
UKL22
Entry 2
Region
UKL22
Entry 3
Region
UKL22

Additional Classifications

Entry 1
Id
72253200
Scheme
CPV
Description
Systems support services

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1902
Name
Cardiff University

Roles

buyer
centralPurchasingBody

Address

Region
UKL
Locality
Cardiff
Postal Code
CF24 0DE
Country Name
United Kingdom
Street Address
Procurement Services, McKenzie House, 30-36 Newport Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Cardiff University

Contact

Telephone
+44 2920879648
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501
Organisation 3
Id
GB-FTS-139310
Name
BMSI (Building Management Solution Integrators)

Roles

supplier

Address

Region
UKL14
Locality
Warrington
Postal Code
WA44BS
Country Name
United Kingdom
Street Address
7500 Daresbury Park, Daresbury

Details

Scale
sme

Identifier

Legal Name
BMSI (Building Management Solution Integrators)

Contact

Fax Number
+44 000000
Telephone
+44 000000

Award information

Award 1
Id
007265-2025-CU.1699.JP-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-139310
Name
BMSI (Building Management Solution Integrators)

Related lots

1

Contracts and changes

Entry 1
Id
007265-2025-CU.1699.JP-1
Status
active
Award ID
007265-2025-CU.1699.JP-1
Date Signed
7 Feb 2025, 00:00

Value

Amount
448,268.2
Currency
GBP

Recorded locations

  • Buyer location · Cardiff · UKL · CF24 0DE · United Kingdom
  • Delivery location · UKL22

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04abcb-2025-02-26T11:32:31Zcompiled ·