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PROCUREMENT OPPORTUNITY

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Ministry of Defence · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:56.

Opportunity overview

Provision of upgrade for the projector system, CPUs and associated software for the CAREN HE. Provision of continued servicing, maintenance, warranty and repair service for the CAREN HE.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

  • CPV48180000 — Medical software package
  • CPV50420000 — Repair and maintenance services of medical and surgical equipment

Lots

  • The Authority has placed a contract with Summit Medical and Scientific (as exclusive UK distributor for Motek Medical BV) for the upgrade, partial replacement, maintenance and associated repair of the Authority's Computer Assisted Rehabilitation Environment (CAREN) to provide a 3D Virtual Reality environment utilising control software, a motion capture system, an instrumented treadmill mounted on a motion platform, a projection and a sound system in a 360 degree dome for a fully immersive experience.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
709389451
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) and 32(5)(b) of the PCR 2015 because competition is absent both for technical reasons and for reasons relating to the additional supply of goods. The Authority considers that Motek Medical BV (through its UK distributor) is the only company in the world that can meet the Authority's specified and reasonable technical upgrade requirements of providing the 3D Virtual Reality environment. In addition the upgrade, integration and subsequent maintenance requirements require access to specific know-how, tools and information which only MOTEK (through its UK distributor) has at its disposal to ensure specific interoperability requirements which must be fulfilled to ensure the continued functioning of the existing CAREN system. In addition, where this upgrade requires a partial replacement of existing goods a change of supplier would result in disproportionate technical difficulties in operation and maintenance of the existing supplies or installation.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
48180000
Scheme
CPV
Description
Medical software package

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
The Authority has placed a contract with Summit Medical and Scientific (as exclusive UK distributor for Motek Medical BV) for the upgrade, partial replacement, maintenance and associated repair of the Authority's Computer Assisted Rehabilitation Environment (CAREN) to provide a 3D Virtual Reality environment utilising control software, a motion capture system, an instrumented treadmill mounted on a motion platform, a projection and a sound system in a 360 degree dome for a fully immersive experience.

Options

Description
The Authority may, at its sole discretion, extend the term of this Contract by a further period of up to 24 months

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Defence Medical Rehabilitation Centre Stanford Hall Estate Loughborough LE12 5QW

Delivery locations

Entry 1
Region
UKF2
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
50420000
Scheme
CPV
Description
Repair and maintenance services of medical and surgical equipment

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-79854
Name
MINISTRY OF DEFENCE

Roles

buyer

Address

Region
UKI32
Locality
LONDON
Postal Code
SW1A2HB
Country Name
United Kingdom
Street Address
MAIN BUILDING WHITEHALL

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
02
Scheme
COFOG
Description
Defence

Identifier

Legal Name
MINISTRY OF DEFENCE
No Identifier Rationale
notOnAnyRegister

Contact

Name
Katie Boorer
Telephone
+44 3001661498
Organisation 2
Id
GB-COH-03051047
Name
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific

Roles

supplier

Address

Region
UKJ2
Locality
Bookham
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
03051047
Scheme
GB-COH
Legal Name
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific
Organisation 3
Id
GB-FTS-6814
Name
Ministry of Defence

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Ministry of Defence
Organisation 4
Id
GB-FTS-36721
Name
Ministry of Defence

Roles

buyer
reviewBody

Address

Region
UK
Locality
Lichfield
Postal Code
WS14 9PY
Country Name
United Kingdom
Street Address
DMS Whittington

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
02
Scheme
COFOG
Description
Defence

Identifier

Legal Name
Ministry of Defence

Contact

Name
Kelvin Edwards
Organisation 5
Id
GB-FTS-142212
Name
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific

Roles

supplier

Address

Region
UK
Locality
Bookham
Postal Code
KT23 4JX
Country Name
United Kingdom
Street Address
12 Swanns Meadow

Details

Scale
sme

Identifier

Legal Name
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific

Award information

Award 1
Id
032779-2024-709389451-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-03051047
Name
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific

Related lots

1
Award 2
Id
011724-2025-709389451-1
Title
The Provision of A Computer Assisted Rehabilitation Environment High End (CAREN HE) System Upgrade, Warranty Extension, Servicing, Maintenance and Repair
Status
active

Suppliers

Supplier 1
Id
GB-FTS-142212
Name
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific

Related lots

1

Contracts and changes

Entry 1
Id
032779-2024-709389451-1
Status
active
Award ID
032779-2024-709389451-1
Date Signed
11 Oct 2024, 00:00

Value

Amount
500,000
Currency
GBP
Entry 2
Id
011724-2025-709389451-1
Title
The Provision of A Computer Assisted Rehabilitation Environment High End (CAREN HE) System Upgrade, Warranty Extension, Servicing, Maintenance and Repair
Status
active
Award ID
011724-2025-709389451-1
Date Signed
21 Mar 2025, 00:00

Value

Amount
496,925
Currency
GBP

Recorded locations

  • Buyer location · Lichfield · UK · WS14 9PY · United Kingdom
  • Delivery location · UK
  • Delivery location · UKF2

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04a804-2025-03-28T11:29:06Zcompiled ·