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PROCUREMENT OPPORTUNITY

PROC-24-2482 Forensic Services Core Operating System (COS)

Scottish Police Authority · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:55.

Opportunity overview

The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS).

Classification

  • CPV72268000 — Software supply services
  • CPV48000000 — Software package and information systems
  • CPV72222300 — Information technology services
  • CPV72267100 — Maintenance of information technology software
  • CPV72311100 — Data conversion services

Lots

  • The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). The Contract Period will be for a minimum of eight (8) years with the option, held solely at the Authority’s discretion, to extend for a further period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. The actual commencement date of the Contract will not be known until Contract Award. Forensic Services requires an effective case, evidence and laboratory information management system which allows our people to focus on the specialist forensic and support activity required for delivery of examination outcomes in timeframes which bring real value for our criminal justice partners and the wider Scottish public. The scope includes implementation services, including support with significant data migration from existing Tier 1 systems, as well as ongoing support and maintenance. This procurement is for a new Forensic Services Core Operating System. Further information is provided within the ITP document, available on PCS-T.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC-24-2482
Status
active
Has Recurrence
No
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive procedure with negotiation

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Second Stage

Invitation Date
11 Dec 2025, 00:00
Successive Reduction
Yes
No Negotiation Necessary
Yes

Tender Period

Ends
27 Nov 2025, 12:00

Communication

Future Notice Date
1 May 2025, 00:00

Classification

Id
72268000
Scheme
CPV
Description
Software supply services

Submission terms

Languages

en

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Please note, the relevant selection criteria will be included in the SPD module.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Please note, the relevant selection criteria will be included in the SPD module.
Description
Please note, the relevant selection criteria will be included in the SPD module.

Applies To

supplier
Criterion 3
Type
technical
Minimum
Please note, the relevant selection criteria will be included in the SPD module.
Description
Please note, the relevant selection criteria will be included in the SPD module.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). The Contract Period will be for a minimum of eight (8) years with the option, held solely at the Authority’s discretion, to extend for a further period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. The actual commencement date of the Contract will not be known until Contract Award. Forensic Services requires an effective case, evidence and laboratory information management system which allows our people to focus on the specialist forensic and support activity required for delivery of examination outcomes in timeframes which bring real value for our criminal justice partners and the wider Scottish public. The scope includes implementation services, including support with significant data migration from existing Tier 1 systems, as well as ongoing support and maintenance. This procurement is for a new Forensic Services Core Operating System. Further information is provided within the ITP document, available on PCS-T.

Options

Description
Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal

Description
A period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total.

Second Stage

Maximum Candidates
5
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
2,880

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72222300
Scheme
CPV
Description
Information technology services
Entry 3
Id
72267100
Scheme
CPV
Description
Maintenance of information technology software
Entry 4
Id
72311100
Scheme
CPV
Description
Data conversion services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2697
Name
Scottish Police Authority

Roles

buyer

Address

Region
UKM82
Locality
Glasgow
Postal Code
G51 1DZ
Country Name
United Kingdom
Street Address
1 Pacific Quay, 2nd Floor

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
03
Scheme
COFOG
Description
Public order and safety

Identifier

Legal Name
Scottish Police Authority

Contact

Telephone
+44 1786895000
Organisation 2
Id
GB-FTS-220
Name
Glasgow Sheriff Court

Roles

reviewBody

Address

Locality
Glasgow
Country Name
United Kingdom

Identifier

Legal Name
Glasgow Sheriff Court

Recorded locations

  • Buyer location · Glasgow · UKM82 · G51 1DZ · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04a7cf-2025-10-28T09:59:48Zcompiled ·