ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution

Caerphilly County Borough Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:56.

Opportunity overview

Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows: Lot 1 – Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) Lot 2 – Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) Lot 3 – Burials (current system Asset Track, BACASNG) Lot 4 – Trees (current system Arbortrack) Lot 5 – Public Rights of Way (current system CAMS) Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48781000 — System management software package
  • CPV72212780 — System, storage and content management software development services
  • CPV72212781 — System management software development services
  • CPV77231000 — Forestry management services

Lots

  • Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)Value not stated
  • Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)Value not stated
  • Burials (current system Asset Track, BACASNG)Value not stated
  • Trees (current system Arbortrack)Value not stated
  • Public Rights of Way (current system CAMS)Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PS2706/24/JT
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
5 Mar 2025, 17:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Award Criteria Details
The Council aims to consolidate as many Lots into a single solution as possible. If a bidder can provide two or more Lots through a single solution, it would be advantageous for the Council.
Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
12 months before the expiry of the contract

Expected award period

Starts
5 Mar 2025, 17:00

Tender Period

Ends
5 Mar 2025, 17:00

Communication

Future Notice Date
22 Nov 2024, 00:00

Contract terms

Performance Terms
Conditions are included within the tender documentation
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en
cy

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Council are seeking bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register). Full information can be found in the specification documentation.

Options

Description
The Council reserves the right to add additional requirements to the contract.

Renewal

Description
Option to extend for further 84 months renewable on an annual basis

Award criteria

Criteria

Criterion 1
Name
Quality Questions
Type
quality
Description
30
Criterion 2
Name
Demonstration
Type
quality
Description
30
Criterion 3
Type
price
Description
40

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Council is seeking tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS). Further information can be found in the specification documentation.

Options

Description
The Council reserves the right to include additional requirements in this contract.

Renewal

Description
Extension option for 84 months renewable on an annual basis.

Award criteria

Criteria

Criterion 1
Name
Quality Questions
Type
quality
Description
30
Criterion 2
Name
Demonstrations
Type
quality
Description
30
Criterion 3
Type
price
Description
40

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Burials (current system Asset Track, BACASNG)
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Council are seeking tender bids for an asset management solution for Burials (current system Asset Track, BACASNG). Further information can be found in the specification documentation.

Options

Description
The Council reserves the right to add additional requirements to this contract.

Renewal

Description
Extension option for a further 84 months renewable on an annual basis

Award criteria

Criteria

Criterion 1
Name
Quality Questions
Type
quality
Description
30
Criterion 2
Name
Demonstrations
Type
quality
Description
30
Criterion 3
Type
price
Description
40

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
Trees (current system Arbortrack)
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Council is seeking tender bids for an asset management solution for Trees (current system Arbortrack). Further information can be found in the specification documentation.

Options

Description
The Council reserves the right to add additional requirements to this contract.

Renewal

Description
Extension option for a further 84 months renewable on an annual basis

Award criteria

Criteria

Criterion 1
Name
Quality Questions
Type
quality
Description
30
Criterion 2
Name
Demonstrations
Type
quality
Description
30
Criterion 3
Type
price
Description
40

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed
Entry 5
Id
5
Title
Public Rights of Way (current system CAMS)
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Council are seeking bids for an asset management solution that covers Public Rights of Way (current system CAMS). Full information can be found in the specification documentation.

Options

Description
The Council reserves the right to add additional requirements to the contract.

Renewal

Description
Option to extend for further 84 months renewable on an annual basis

Award criteria

Criteria

Criterion 1
Name
Quality Questions
Type
quality
Description
30
Criterion 2
Name
Demonstration
Type
quality
Description
30
Criterion 3
Type
price
Description
40

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL16
Entry 2
Region
UKL16

Additional Classifications

Entry 1
Id
48781000
Scheme
CPV
Description
System management software package
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
72212780
Scheme
CPV
Description
System, storage and content management software development services
Entry 4
Id
72212781
Scheme
CPV
Description
System management software development services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL16

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
48781000
Scheme
CPV
Description
System management software package
Entry 3
Id
72212780
Scheme
CPV
Description
System, storage and content management software development services
Entry 4
Id
72212781
Scheme
CPV
Description
System management software development services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKL16

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
48781000
Scheme
CPV
Description
System management software package
Entry 3
Id
72212780
Scheme
CPV
Description
System, storage and content management software development services
Entry 4
Id
72212781
Scheme
CPV
Description
System management software development services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKL16

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
48781000
Scheme
CPV
Description
System management software package
Entry 3
Id
72212780
Scheme
CPV
Description
System, storage and content management software development services
Entry 4
Id
72212781
Scheme
CPV
Description
System management software development services
Entry 5
Id
77231000
Scheme
CPV
Description
Forestry management services
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKL16

Additional Classifications

Entry 1
Id
48781000
Scheme
CPV
Description
System management software package
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
72212780
Scheme
CPV
Description
System, storage and content management software development services
Entry 4
Id
72212781
Scheme
CPV
Description
System management software development services

Published documents

Entry 1
Id
economic2
Document Type
economicSelectionCriteria
Entry 2
Id
technical2
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1559
Name
Caerphilly County Borough Council

Roles

buyer
centralPurchasingBody

Address

Region
UKL16
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park, Ystrad Mynach

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Caerphilly County Borough Council

Contact

Name
Jessica Thomas
Telephone
+44 1443863161
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04a6d3-2025-02-03T16:42:26Zcompiled ·