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PROCUREMENT OPPORTUNITY

Printing, Finishing and Dispatch Services for Ordnance Survey Paper Maps

ORDNANCE SURVEY LIMITED · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:56.

Opportunity overview

Ordnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. OS also has several wholly owned subsidiaries who may access this contract. The Ordnance Survey Consumer business unit is responsible for all retail products made available via an omni channel approach - direct to end customer and via retail/wholesale trade channels. Product categories include large format sheet mapping, customisable large format mapping (Custom Made), guidebooks and outdoor accessories. OS are seeking a Supplier with the capabilities and capacity to allow for effective Printing, Finishing and Dispatch Services for Ordnance Survey Paper Maps. The supply of the Printing, Finishing and Dispatch Services for Ordnance Survey Paper Maps will be split into three Lots. These are: - Lot 1 - Large Format Printing, Finishing and Dispatch Services for OS Core Series Paper Maps - Lot 2 - Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products - Lot 3 - Lot 3 Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products

Classification

  • CPV22000000 — Printed matter and related products
  • CPV30220000 — Digital cartography equipment
  • CPV30232000 — Peripheral equipment
  • CPV37810000 — Handicraft supplies
  • CPV37823700 — Paper for maps
  • CPV79800000 — Printing and related services
  • CPV79920000 — Packaging and related services
  • CPV79930000 — Specialty design services
  • CPV79970000 — Publishing services

Lots

  • Lot 1 - Large Format Printing, Finishing and Dispatch Services for OS Core Series Paper Maps£11.2m
  • Lot 2 - Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products£11.2m
  • - Lot 3 Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products£2.7m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
BS.0191
Status
unsuccessful
Has Recurrence
Yes
Review Details
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive procedure with negotiation

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Second Stage

No Negotiation Necessary
Yes

Tender Period

Ends
13 Nov 2024, 12:00

Classification

Id
79800000
Scheme
CPV
Description
Printing and related services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Large Format Printing, Finishing and Dispatch Services for OS Core Series Paper Maps
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The requirement for Lot 1 is for the Large Format Printing, Finishing and Dispatch Services for Ordnance Survey Core Series Paper Maps. OS are seeking a Supplier with the capabilities and capacity to allow for effective production of the OS Core Series Paper Maps. This includes dispatch to the OS warehouse provider for the onward distribution to trade customers and consumers. OS's consumer Core Series Paper Maps consist of six (6) product types along with two (2) Wall Maps. The Core Series Paper Maps are folded and cased (with cover) and known as: - OS Historical (2 titles) - OS Explorer (403 titles) - OS Landranger (204 titles) - OS Tour (8 titles) - OS Road (8 title) - OS Route (1 title) - OS Wall Map (6 titles) OS also offer a weatherproof map which is named an 'Active Map'. These maps are Core Series Paper Maps which are encapsulated.

Value

Amount
11,200,000
Currency
GBP

Options

Description
The contract length will be for three years with the option to extend twice for a period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Renewal

Description
The contract length will be for three years with the option to extend twice for a period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Second Stage

Maximum Candidates
3
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
Ordnance Survey is carrying out this procurement under the Competitive Procedure with Negotiation procedure pursuant to The Public Contracts Regulations 2015 (as amended) to procure the Most Economically Advantageous Tender (MEAT) which best meets the requirements. Any organisation/consortium interested in delivering this opportunity must submit an electronic response to this SQ by the deadline shown in the Procurement Timetable indicating which Lots they are Bidding for. All Bidders are required to complete all SQ Response Documents (and submit any other requested documents) to submit their completed response to the SQ. The three Bidders with the three highest scoring compliant SQ submissions for each Lot, based on the criteria outlined within the procurement documentation, will be invited to participate in the Invitation to Submit Initial Tenders (ISIT) stage. The Competitive Procedure with Negotiation permits Ordnance Survey to award the contract for each Lot based on initial tenders and Ordnance Survey is reserving the right to exercise this option at its discretion. If Ordnance Survey does not award the contract based on initial tenders for one or multiple Lots, then all Bidders for the respective Lot(s) which is not awarded, will be invited to participate in the subsequent Invitation to Continued Negotiation ("ITCN") to commence negotiations with Ordnance Survey. Following conclusion of the ITCN, then all the Bidders for the respective Lot(s) will be issued an Invitation to Submit Final Tenders ("ISFT").
Entry 2
Id
2
Title
Lot 2 - Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The requirement for Lot 2 is for the Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products. OS are seeking a Supplier as a strategic partner to work with OS to develop a new OS paper maps product portfolio which is compatible with current and anticipated future print technology. The new product portfolio will be developed to ensure that the future products are commercially viable to produce whilst delivering product market fit. OS is looking to develop future product ranges that will enable production efficiencies and benefit from developments in print technology to create a sustainable business model and an agile product portfolio. OS has started to develop and test an initial new product line, that will require Supplier input to deliver this in the best, most cost-effective way possible. Whilst this will likely be the initial product to be worked on, OS has a requirement to work with a Supplier in the longer term to develop new product concepts. OS are seeking a supplier with broad printing, finishing and dispatch capabilities and capacity to allow for effective and agile product development. OS will be seeking support from the Supplier throughout the term of the contract to advise OS on the most appropriate print technology and finishing methods to ensure the development of attractive OS printed products that are commercially viable.

Value

Amount
11,200,000
Currency
GBP

Options

Description
The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Renewal

Description
The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Second Stage

Maximum Candidates
3
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
Ordnance Survey is carrying out this procurement under the Competitive Procedure with Negotiation procedure pursuant to The Public Contracts Regulations 2015 (as amended) to procure the Most Economically Advantageous Tender (MEAT) which best meets the requirements. Any organisation/consortium interested in delivering this opportunity must submit an electronic response to this SQ by the deadline shown in the Procurement Timetable indicating which Lots they are Bidding for. All Bidders are required to complete all SQ Response Documents (and submit any other requested documents) to submit their completed response to the SQ. The three Bidders with the three highest scoring compliant SQ submissions for each Lot, based on the criteria outlined within the procurement documentation, will be invited to participate in the Invitation to Submit Initial Tenders (ISIT) stage. The Competitive Procedure with Negotiation permits Ordnance Survey to award the contract for each Lot based on initial tenders and Ordnance Survey is reserving the right to exercise this option at its discretion. If Ordnance Survey does not award the contract based on initial tenders for one or multiple Lots, then all Bidders for the respective Lot(s) which is not awarded, will be invited to participate in the subsequent Invitation to Continued Negotiation ("ITCN") to commence negotiations with Ordnance Survey. Following conclusion of the ITCN, then all the Bidders for the respective Lot(s) will be issued an Invitation to Submit Final Tenders ("ISFT").
Entry 3
Id
3
Title
- Lot 3 Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The requirement for Lot 3 is for the Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products. Ordnance Survey produce and sell bespoke personalised maps in different formats by way of a map builder hosted on the OS web shop, known as OS Custom Made. There are eight product types on offer, with customers able to personalise location, map style and scale, title, cover image and frame colour (where relevant) and add a route overlay. The OS Custom Made range consists of the following: - Large Flat Map - Large Folded Map - Small Folded Map - Small Framed Map (Oak or Black Frame) - Medium Framed Map (Oak or Black Frame) - Large Canvas Unframed Map - Large Canvas Framed Map (Oak or Black Frame) - Large Framed Map (Oak or Black Frame) OS are seeking a Supplier with the capabilities and capacity to allow for effective production of the OS Custom Made Paper Maps and Framed Products. This includes delivery direct to the Customer.

Value

Amount
2,660,000
Currency
GBP

Options

Description
The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Renewal

Description
The contract length will be for three years with the option to extend twice for period of up to two years each (3+2+2). Therefore, if all extensions were taken, the full length of the contract would be for seven years.

Second Stage

Maximum Candidates
3
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
Ordnance Survey is carrying out this procurement under the Competitive Procedure with Negotiation procedure pursuant to The Public Contracts Regulations 2015 (as amended) to procure the Most Economically Advantageous Tender (MEAT) which best meets the requirements. Any organisation/consortium interested in delivering this opportunity must submit an electronic response to this SQ by the deadline shown in the Procurement Timetable indicating which Lots they are Bidding for. All Bidders are required to complete all SQ Response Documents (and submit any other requested documents) to submit their completed response to the SQ. The three Bidders with the three highest scoring compliant SQ submissions for each Lot, based on the criteria outlined within the procurement documentation, will be invited to participate in the Invitation to Submit Initial Tenders (ISIT) stage. The Competitive Procedure with Negotiation permits Ordnance Survey to award the contract for each Lot based on initial tenders and Ordnance Survey is reserving the right to exercise this option at its discretion. If Ordnance Survey does not award the contract based on initial tenders for one or multiple Lots, then all Bidders for the respective Lot(s) which is not awarded, will be invited to participate in the subsequent Invitation to Continued Negotiation ("ITCN") to commence negotiations with Ordnance Survey. Following conclusion of the ITCN, then all the Bidders for the respective Lot(s) will be issued an Invitation to Submit Final Tenders ("ISFT").

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 2
Id
30220000
Scheme
CPV
Description
Digital cartography equipment
Entry 3
Id
30232000
Scheme
CPV
Description
Peripheral equipment
Entry 4
Id
79800000
Scheme
CPV
Description
Printing and related services
Entry 5
Id
79920000
Scheme
CPV
Description
Packaging and related services
Entry 6
Id
79930000
Scheme
CPV
Description
Specialty design services
Entry 7
Id
79970000
Scheme
CPV
Description
Publishing services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 2
Id
30220000
Scheme
CPV
Description
Digital cartography equipment
Entry 3
Id
30232000
Scheme
CPV
Description
Peripheral equipment
Entry 4
Id
37810000
Scheme
CPV
Description
Handicraft supplies
Entry 5
Id
37823700
Scheme
CPV
Description
Paper for maps
Entry 6
Id
79800000
Scheme
CPV
Description
Printing and related services
Entry 7
Id
79920000
Scheme
CPV
Description
Packaging and related services
Entry 8
Id
79930000
Scheme
CPV
Description
Specialty design services
Entry 9
Id
79970000
Scheme
CPV
Description
Publishing services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 2
Id
30220000
Scheme
CPV
Description
Digital cartography equipment
Entry 3
Id
30232000
Scheme
CPV
Description
Peripheral equipment
Entry 4
Id
79800000
Scheme
CPV
Description
Printing and related services
Entry 5
Id
79920000
Scheme
CPV
Description
Packaging and related services
Entry 6
Id
79930000
Scheme
CPV
Description
Specialty design services
Entry 7
Id
79970000
Scheme
CPV
Description
Publishing services

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-09121572
Name
ORDNANCE SURVEY LIMITED

Roles

buyer

Address

Region
UK
Locality
Southampton
Postal Code
SO16 0AS
Country Name
United Kingdom
Street Address
Explorer House, Adanac Drive

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Public Corporation
Entry 2
Scheme
COFOG
Description
Geospatial Mapping Services

Identifier

Id
09121572
Scheme
GB-COH
Legal Name
ORDNANCE SURVEY LIMITED

Contact

Name
Sarah Gatt
Telephone
+44 2380055163
Organisation 2
Id
GB-FTS-3286
Name
High Courts of Justice

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Royal Court of Justice

Identifier

Legal Name
High Courts of Justice
Organisation 3
Id
GB-FTS-2122
Name
High Courts of Justice

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Courts of Justice

Award information

Award 1
Id
005482-2025-1
Title
Lot 2 - Printing, Finishing and Dispatch Services for New Ordnance Survey Paper Maps and Associated Products
Status
unsuccessful
Status Details
discontinued

Related lots

2
Award 2
Id
005482-2025-2
Title
Lot 1 - Large Format Printing, Finishing and Dispatch Services for OS Core Series Paper Maps
Status
unsuccessful
Status Details
unsuccessful

Related lots

1
Award 3
Id
005482-2025-3
Title
Lot 3 Digital Printing, Finishing and Dispatch Services for OS Custom Made Paper Maps and Framed Products
Status
unsuccessful
Status Details
unsuccessful

Related lots

3

Recorded locations

  • Buyer location · Southampton · UK · SO16 0AS · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04a694-2025-02-17T18:12:37Zcompiled ·