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PROCUREMENT OPPORTUNITY

Maintenance and Repairs to CCTV, Fire Alarm and Intruder Alarm Systems at West College Scotland

West College Scotland · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:49.

Opportunity overview

West College Scotland requires a single contractor to provide CCTV, Security Alarm and Fire System Maintenance for existing systems at each of its campuses at Paisley, Clydebank and Greenock.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Dalkia Scotshield Limited

Matched by exact name
Contract value
£171.3k
Awarded
Not supplied
Contract signed
17 Dec 2024
Award ID
001087-2025-1
Status
active
Location
Glasgow, UKM83, G73 1DF, United Kingdom

Classification

  • CPV50610000 — Repair and maintenance services of security equipment
  • CPV31625200 — Fire-alarm systems
  • CPV31625300 — Burglar-alarm systems
  • CPV35121700 — Alarm systems
  • CPV35125300 — Security cameras
  • CPV79711000 — Alarm-monitoring services
  • CPV92222000 — Closed circuit television services

Lots

  • This requirement is for maintenance and repairs to CCTV, Fire Alarm and Intruder Alarm Systems at West College Scotland, and the campuses at Paisley, Clydebank and Greenock. A 365-day service, 24-hour reactive maintenance/repair service is required for all Systems detailed within the specification and tender documents. The maintenance plan will consist of Planned and Reactive Maintenance. Planned Preventative Maintenance (PPM) A contractor is required to carry out all statutory/mandatory testing and inspections of all relevant assets, as detailed in the Asset Registers (and all relevant updates). The contractor must be aware of and adhere to industry standard guidelines and legal requirements of compliance for each of the elements within the PPM aspect of the contract. Reactive Maintenance A reactive maintenance service will see contractors called out by the Estates team for critical and non-critical reactive requirements. The Clydebank College campus has a ADT managed protocol system. The Paisley Campus has a Honeywell GENT managed protocol system. Contractors MUST be able to service and repair all managed protocol systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015£240k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WCS 20/137
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
21 Oct 2024, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Estimated timing for further notices to be published: September 2028

Expected award period

Starts
21 Oct 2024, 12:00

Tender Period

Ends
21 Oct 2024, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50610000
Scheme
CPV
Description
Repair and maintenance services of security equipment

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or membership.

Applies To

supplier
Criterion 2
Type
economic
Description
Bidders will be required to have a minimum yearly “general” turnover of (120,000) GBP for the last 3 years in the business area covered by the contract. Bidders who cannot meet the required level of turnover will be excluded from this tender. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Professional Risk Indemnity: GBP 5 Million Employer's (Compulsory) Liability: GBP 10 Million Public Liability: GBP 10 Million 3rd Party Motor Vehicle Insurance A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained.

Applies To

supplier
Criterion 3
Type
technical
Description
Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope - minimum of 75% of the annual contract value (GBP 45,000). Unsatisfactory experience will result in exclusion from the tender process. Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms. b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope. Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: NSI Silver or Gold Certification - or approved equivalent Please provide details of the environmental management measures which the bidder will be able to use when performing the contracts: Bidders will be required to provide assurance that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: - a completed copy of the Bidder ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions. Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
This requirement is for maintenance and repairs to CCTV, Fire Alarm and Intruder Alarm Systems at West College Scotland, and the campuses at Paisley, Clydebank and Greenock. A 365-day service, 24-hour reactive maintenance/repair service is required for all Systems detailed within the specification and tender documents. The maintenance plan will consist of Planned and Reactive Maintenance. Planned Preventative Maintenance (PPM) A contractor is required to carry out all statutory/mandatory testing and inspections of all relevant assets, as detailed in the Asset Registers (and all relevant updates). The contractor must be aware of and adhere to industry standard guidelines and legal requirements of compliance for each of the elements within the PPM aspect of the contract. Reactive Maintenance A reactive maintenance service will see contractors called out by the Estates team for critical and non-critical reactive requirements. The Clydebank College campus has a ADT managed protocol system. The Paisley Campus has a Honeywell GENT managed protocol system. Contractors MUST be able to service and repair all managed protocol systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Value

Amount
240,000
Currency
GBP

Renewal

Description
It is expected that these services will be required from 13th January 2025 for an initial period of 2 years, with West College Scotland having the option to extend twice, for up to 12 months each time. Extensions will be at the sole discretion of West College Scotland, subject to satisfactory performance and budget. The contract will be renewed upon expiry.

Award criteria

Criteria

Criterion 1
Name
As detailed in the ITT document
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
West College campuses at Paisley, Clydebank and Greenock.

Delivery locations

Entry 1
Region
UKM83
Entry 2
Region
UKM83

Additional Classifications

Entry 1
Id
31625200
Scheme
CPV
Description
Fire-alarm systems
Entry 2
Id
31625300
Scheme
CPV
Description
Burglar-alarm systems
Entry 3
Id
35121700
Scheme
CPV
Description
Alarm systems
Entry 4
Id
79711000
Scheme
CPV
Description
Alarm-monitoring services
Entry 5
Id
92222000
Scheme
CPV
Description
Closed circuit television services
Entry 6
Id
35125300
Scheme
CPV
Description
Security cameras

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-460
Name
West College Scotland

Roles

buyer
centralPurchasingBody

Address

Region
UKM83
Locality
Paisley
Postal Code
PA3 4DR
Country Name
United Kingdom
Street Address
Renfrew Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
West College Scotland

Contact

Name
Claire Earnshaw
Telephone
+44 3006006060
Organisation 2
Id
GB-FTS-124617
Name
Glasgow Sheriff Court

Roles

reviewBody
mediationBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
PO Box 23 1 Carlton Place

Identifier

Legal Name
Glasgow Sheriff Court
Organisation 3
Id
GB-FTS-107827
Name
Dalkia Scotshield Limited

Roles

supplier

Address

Region
UKM83
Locality
Glasgow
Postal Code
G73 1DF
Country Name
United Kingdom
Street Address
1 Rutherglen Links, Rutherglen Links Business Park,

Details

Scale
sme

Identifier

Legal Name
Dalkia Scotshield Limited

Contact

Fax Number
+44 8448094341
Telephone
+44 1417298383

Award information

Award 1
Id
001087-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-107827
Name
Dalkia Scotshield Limited

Related lots

1

Contracts and changes

Entry 1
Id
001087-2025-1
Status
active
Award ID
001087-2025-1
Date Signed
17 Dec 2024, 00:00

Value

Amount
171,344.04
Currency
GBP

Recorded locations

  • Buyer location · Paisley · UKM83 · PA3 4DR · United Kingdom
  • Delivery location · UKM83

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-049bf8-2025-01-13T16:56:24Zcompiled ·