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PROCUREMENT OPPORTUNITY

61_25 Supply of Writing Instruments

ESPO · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:45.

Opportunity overview

Framework for the supply of writing instruments for delivery to the ESPO distribution centre and to ESPO customers.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HAINENKO LIMITED

Matched by number
Contract value
£4m
Awarded
Not supplied
Contract signed
10 Jan 2025
Award ID
002342-2025-1
Status
active
Identifier
GB-COH 01096654
Location
284 Chase Road, London, N14 6HF, UKI5, United Kingdom

BIC U.K. LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 00389090
Location
Chaplin House, Widewater Place, Moorhall Road, Harefield, Middlesex, UB9 6NS, UKI7, United Kingdom

DALER-ROWNEY LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 00194555
Location
Daler Rowney House, Southern Industrial Area, Peacock Lane, Bracknell, Berkshire, RG12 8SS, UKJ1, United Kingdom

EASTPOINT GLOBAL LTD

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 11716903
Location
Minerva House, Beacon Park, Galahad Road, Gorleston-on-Sea, Great Yarmouth, Norfolk, NR31 7RU, UKH1, United Kingdom

EDDING (U.K.) LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 01249697
Location
Edding House, Merlin Centre, Acrewood Way, St. Albans, Herts, AL4 0JY, UKH2, United Kingdom

GEM IMPORTS LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 07329987
Location
2 Athena Way, Hoyland, Barnsley, South Yorkshire, S74 0FQ, UKE3, United Kingdom

HAINENKO LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 01096654
Location
284 Chase Road, London, N14 6HF, UKI5, United Kingdom

HELIX TRADING LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 07892742
Location
Building 92 The Pensett Estate, Kingswinford, West Midlands, DY16 7FP, UKG3, United Kingdom

LUXOR UK LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 04705197
Location
96 Kingsmead Road, High Wycombe, Buckinghamshire, HP11 1HY, UKJ1, United Kingdom

MITSUBISHI PENCIL CO. U.K. LTD

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 01853477
Location
3 Murdoch Court, Knowlhill, Milton Keynes, Bucks, MK5 8GH, UKJ1, United Kingdom

NEWELL BRANDS UK LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 00104102
Location
Halifax Avenue, Fradley Park, Lichfield, Staffordshire, WS13 8SS, UKG2, United Kingdom

PENTEL (STATIONERY) LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 00997644
Location
Lynton House, 7-12 Tavistock Square, London, WC1H 9LT, UKI3, United Kingdom

R. TALENS UK LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 09391114
Location
Wallis House, 27 Broad Street, Wokingham, Berkshire, RG40 1AU, UKJ1, United Kingdom

SHACHIHATA (EUROPE) LTD

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 03514503
Location
Unit 8 Ashville Way, Sutton Weaver, Runcorn, Cheshire, WA7 3EZ, UKD6, United Kingdom

STABILO INTERNATIONAL GMBH

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH FC027773
Location
Building 1, 2 Concorde Rd, Maidenhead, Berkshire, SL6 4BY, UKJ1, United Kingdom

STAEDTLER (U.K.) LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 00797272
Location
1st Floor, 31 Oldfield Road, Bocam Park, Pencoed, Bridgend, Mid Glamorgan, CF35 5LJ, UKL1, United Kingdom

THE PILOT PEN COMPANY (U.K.) LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 01422605
Location
4 Dukes Meadow, Millboard Road, Bourne End, Buckinghamshire, SL8 5XF, UKJ1, United Kingdom

ZEBRA PEN (UK) LIMITED

Matched by number
Shared contract value
£20m
Awarded
Not supplied
Contract signed
10 Jan 2025
Suppliers
One of 17 awarded suppliers
Award ID
002342-2025-2
Status
active
Identifier
GB-COH 02719658
Location
19 Tudor Road, Manor Park, Runcorn, Cheshire, WA7 1TY, UKD6, United Kingdom

Classification

  • CPV30192121 — Ballpoint pens
  • CPV30192122 — Fountain pens
  • CPV30192123 — Fibre pens
  • CPV30192124 — Felt-tipped pens
  • CPV30192125 — Markers
  • CPV30192126 — Technical pens
  • CPV37822000 — Drawing pens
  • CPV39292400 — Writing instruments

Lots

  • Lot 1 - ESPO smartbuy branded Writing Instruments£4m
  • Lot 2 - Writing Instrument Ranges£20m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
61_25
Status
complete
Has Recurrence
No
Review Details
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
17 Oct 2024, 12:01

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
9,999,999

Expected award period

Starts
17 Oct 2024, 12:01

Tender Period

Ends
17 Oct 2024, 12:00

Contract terms

Performance Terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents. However in summary, Tenderers are required to have positive net assets / shareholder funds. If a Tenderer fails to pass the financial assessment and is part of a larger group, provided that the group accounts are provided to ESPO on request and these pass the financial test, a parent company guarantee may be acceptable provided the Tenderer is a 100% wholly owned subsidiary within the group. In addition, ESPO will use a Credit Reference Agency to provide information on Tenderers. Where the Credit Reference Agency assigns the Tenderer a score indicating higher than moderate financial risk, ESPO will give further consideration to the financial information and financial stability of the Tenderer. If ESPO has any reasonable cause for concern in relation to this information that cannot be reasonably resolved then this could give rise to the tender being rejected. This contract will contain a contract monitoring clause which will require suppliers to ensure that there is no material detrimental change in their financial standing and/or their credit rating (as determined by use of a Credit Reference Agency). Bi-annual review meetings will be held.

Classification

Id
39292400
Scheme
CPV
Description
Writing instruments

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - ESPO smartbuy branded Writing Instruments
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
Supply of ESPO's private label writing instruments for bulk delivery to the ESPO distribution centre.

Value

Amount
4,000,000
Currency
GBP

Options

Description
The framework agreement has the option to extend for up to a further 33 months. The total estimated values stated include the option period.

Award criteria

Criteria

Criterion 1
Name
Non-Price
Type
quality
Description
20
Criterion 2
Type
price
Description
80

Contract period

Ends
31 Mar 2026, 23:59
Starts
1 Jan 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Lot 2 - Writing Instrument Ranges
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
Supply of ESPO's private label writing instruments for bulk delivery to the ESPO distribution centre.

Value

Amount
20,000,000
Currency
GBP

Options

Description
The framework agreement has the option to extend for up to a further 33 months. The total estimated values stated include the option period.

Award criteria

Criteria

Criterion 1
Name
Non-Price
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Contract period

Ends
31 Mar 2026, 23:59
Starts
1 Jan 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Delivery to the ESPO distribution centre.

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
30192121
Scheme
CPV
Description
Ballpoint pens
Entry 2
Id
30192123
Scheme
CPV
Description
Fibre pens
Entry 3
Id
30192124
Scheme
CPV
Description
Felt-tipped pens
Entry 4
Id
30192125
Scheme
CPV
Description
Markers
Entry 5
Id
39292400
Scheme
CPV
Description
Writing instruments
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Delivery to the ESPO distribution centre.

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
30192121
Scheme
CPV
Description
Ballpoint pens
Entry 2
Id
30192122
Scheme
CPV
Description
Fountain pens
Entry 3
Id
30192123
Scheme
CPV
Description
Fibre pens
Entry 4
Id
30192124
Scheme
CPV
Description
Felt-tipped pens
Entry 5
Id
30192125
Scheme
CPV
Description
Markers
Entry 6
Id
30192126
Scheme
CPV
Description
Technical pens
Entry 7
Id
37822000
Scheme
CPV
Description
Drawing pens
Entry 8
Id
39292400
Scheme
CPV
Description
Writing instruments

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-31758
Name
ESPO

Roles

buyer
centralPurchasingBody

Address

Region
UKF22
Locality
LEICESTER
Postal Code
LE19 1ES
Country Name
United Kingdom
Street Address
Barnsdale Way, Grove Park, Enderby

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Scheme
COFOG
Description
Local Authority Services

Identifier

Legal Name
ESPO
No Identifier Rationale
notOnAnyRegister

Contact

Name
Catalogue Procurement Team
Organisation 2
Id
GB-FTS-25502
Name
The Royal Court of Justice

Roles

reviewBody

Address

Locality
LONDON
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Strand

Details

Identifier

Legal Name
The Royal Court of Justice
Organisation 3
Id
GB-COH-01096654
Name
HAINENKO LIMITED

Roles

supplier

Address

Region
UKI5
Locality
284 Chase Road, London, N14 6HF
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
01096654
Scheme
GB-COH
Legal Name
HAINENKO LIMITED
Organisation 4
Id
GB-COH-00389090
Name
BIC U.K. LIMITED

Roles

supplier

Address

Region
UKI7
Locality
Chaplin House, Widewater Place, Moorhall Road, Harefield, Middlesex, UB9 6NS
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
00389090
Scheme
GB-COH
Legal Name
BIC U.K. LIMITED
Organisation 5
Id
GB-COH-00194555
Name
DALER-ROWNEY LIMITED

Roles

supplier

Address

Region
UKJ1
Locality
Daler Rowney House, Southern Industrial Area, Peacock Lane, Bracknell, Berkshire, RG12 8SS
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
00194555
Scheme
GB-COH
Legal Name
DALER-ROWNEY LIMITED
Organisation 6
Id
GB-COH-11716903
Name
EASTPOINT GLOBAL LTD

Roles

supplier

Address

Region
UKH1
Locality
Minerva House, Beacon Park, Galahad Road, Gorleston-on-Sea, Great Yarmouth, Norfolk, NR31 7RU
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
11716903
Scheme
GB-COH
Legal Name
EASTPOINT GLOBAL LTD
Organisation 7
Id
GB-COH-01249697
Name
EDDING (U.K.) LIMITED

Roles

supplier

Address

Region
UKH2
Locality
Edding House, Merlin Centre, Acrewood Way, St. Albans, Herts, AL4 0JY
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
01249697
Scheme
GB-COH
Legal Name
EDDING (U.K.) LIMITED
Organisation 8
Id
GB-COH-07329987
Name
GEM IMPORTS LIMITED

Roles

supplier

Address

Region
UKE3
Locality
2 Athena Way, Hoyland, Barnsley, South Yorkshire, S74 0FQ
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
07329987
Scheme
GB-COH
Legal Name
GEM IMPORTS LIMITED
Organisation 9
Id
GB-COH-07892742
Name
HELIX TRADING LIMITED

Roles

supplier

Address

Region
UKG3
Locality
Building 92 The Pensett Estate, Kingswinford, West Midlands, DY16 7FP
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
07892742
Scheme
GB-COH
Legal Name
HELIX TRADING LIMITED
Organisation 10
Id
GB-COH-04705197
Name
LUXOR UK LIMITED

Roles

supplier

Address

Region
UKJ1
Locality
96 Kingsmead Road, High Wycombe, Buckinghamshire, HP11 1HY
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
04705197
Scheme
GB-COH
Legal Name
LUXOR UK LIMITED
Organisation 11
Id
GB-COH-01853477
Name
MITSUBISHI PENCIL CO. U.K. LTD

Roles

supplier

Address

Region
UKJ1
Locality
3 Murdoch Court, Knowlhill, Milton Keynes, Bucks, MK5 8GH
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
01853477
Scheme
GB-COH
Legal Name
MITSUBISHI PENCIL CO. U.K. LTD
Organisation 12
Id
GB-COH-00104102
Name
NEWELL BRANDS UK LIMITED

Roles

supplier

Address

Region
UKG2
Locality
Halifax Avenue, Fradley Park, Lichfield, Staffordshire, WS13 8SS
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
00104102
Scheme
GB-COH
Legal Name
NEWELL BRANDS UK LIMITED
Organisation 13
Id
GB-COH-00997644
Name
PENTEL (STATIONERY) LIMITED

Roles

supplier

Address

Region
UKI3
Locality
Lynton House, 7-12 Tavistock Square, London, WC1H 9LT
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
00997644
Scheme
GB-COH
Legal Name
PENTEL (STATIONERY) LIMITED
Organisation 14
Id
GB-COH-09391114
Name
R. TALENS UK LIMITED

Roles

supplier

Address

Region
UKJ1
Locality
Wallis House, 27 Broad Street, Wokingham, Berkshire, RG40 1AU
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
09391114
Scheme
GB-COH
Legal Name
R. TALENS UK LIMITED
Organisation 15
Id
GB-COH-03514503
Name
SHACHIHATA (EUROPE) LTD

Roles

supplier

Address

Region
UKD6
Locality
Unit 8 Ashville Way, Sutton Weaver, Runcorn, Cheshire, WA7 3EZ
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
03514503
Scheme
GB-COH
Legal Name
SHACHIHATA (EUROPE) LTD
Organisation 16
Id
GB-COH-FC027773
Name
STABILO INTERNATIONAL GMBH

Roles

supplier

Address

Region
UKJ1
Locality
Building 1, 2 Concorde Rd, Maidenhead, Berkshire, SL6 4BY
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
FC027773
Scheme
GB-COH
Legal Name
STABILO INTERNATIONAL GMBH
Organisation 17
Id
GB-COH-00797272
Name
STAEDTLER (U.K.) LIMITED

Roles

supplier

Address

Region
UKL1
Locality
1st Floor, 31 Oldfield Road, Bocam Park, Pencoed, Bridgend, Mid Glamorgan, CF35 5LJ
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
00797272
Scheme
GB-COH
Legal Name
STAEDTLER (U.K.) LIMITED
Organisation 18
Id
GB-COH-01422605
Name
THE PILOT PEN COMPANY (U.K.) LIMITED

Roles

supplier

Address

Region
UKJ1
Locality
4 Dukes Meadow, Millboard Road, Bourne End, Buckinghamshire, SL8 5XF
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
01422605
Scheme
GB-COH
Legal Name
THE PILOT PEN COMPANY (U.K.) LIMITED
Organisation 19
Id
GB-COH-02719658
Name
ZEBRA PEN (UK) LIMITED

Roles

supplier

Address

Region
UKD6
Locality
19 Tudor Road, Manor Park, Runcorn, Cheshire, WA7 1TY
Country Name
United Kingdom

Details

Scale
sme

Identifier

Id
02719658
Scheme
GB-COH
Legal Name
ZEBRA PEN (UK) LIMITED

Award information

Award 1
Id
002342-2025-1
Title
Lot 1 - ESPO smartbuy branded Writing Instruments
Status
active

Suppliers

Supplier 1
Id
GB-COH-01096654
Name
HAINENKO LIMITED

Related lots

1
Award 2
Id
002342-2025-2
Title
Lot 2 - Writing Instrument Ranges
Status
active

Suppliers

Supplier 1
Id
GB-COH-00389090
Name
BIC U.K. LIMITED
Supplier 2
Id
GB-COH-00194555
Name
DALER-ROWNEY LIMITED
Supplier 3
Id
GB-COH-11716903
Name
EASTPOINT GLOBAL LTD
Supplier 4
Id
GB-COH-01249697
Name
EDDING (U.K.) LIMITED
Supplier 5
Id
GB-COH-07329987
Name
GEM IMPORTS LIMITED
Supplier 6
Id
GB-COH-01096654
Name
HAINENKO LIMITED
Supplier 7
Id
GB-COH-07892742
Name
HELIX TRADING LIMITED
Supplier 8
Id
GB-COH-04705197
Name
LUXOR UK LIMITED
Supplier 9
Id
GB-COH-01853477
Name
MITSUBISHI PENCIL CO. U.K. LTD
Supplier 10
Id
GB-COH-00104102
Name
NEWELL BRANDS UK LIMITED
Supplier 11
Id
GB-COH-00997644
Name
PENTEL (STATIONERY) LIMITED
Supplier 12
Id
GB-COH-09391114
Name
R. TALENS UK LIMITED
Supplier 13
Id
GB-COH-03514503
Name
SHACHIHATA (EUROPE) LTD
Supplier 14
Id
GB-COH-FC027773
Name
STABILO INTERNATIONAL GMBH
Supplier 15
Id
GB-COH-00797272
Name
STAEDTLER (U.K.) LIMITED
Supplier 16
Id
GB-COH-01422605
Name
THE PILOT PEN COMPANY (U.K.) LIMITED
Supplier 17
Id
GB-COH-02719658
Name
ZEBRA PEN (UK) LIMITED

Related lots

2

Contracts and changes

Entry 1
Id
002342-2025-1
Title
Lot 1 - ESPO smartbuy branded Writing Instruments
Status
active
Award ID
002342-2025-1
Date Signed
10 Jan 2025, 00:00

Value

Amount
4,000,000
Currency
GBP
Entry 2
Id
002342-2025-2
Title
Lot 2 - Writing Instrument Ranges
Status
active
Award ID
002342-2025-2
Date Signed
10 Jan 2025, 00:00

Value

Amount
20,000,000
Currency
GBP

Recorded locations

  • Buyer location · LEICESTER · UKF22 · LE19 1ES · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-049b8f-2025-01-23T11:00:12Zcompiled ·