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PROCUREMENT OPPORTUNITY

Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]

Business Services Organisation, Procurement and Logistics Service · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:45.

Opportunity overview

Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV39563530 — Ventilation ducting
  • CPV42512300 — HVAC packages
  • CPV42520000 — Ventilation equipment
  • CPV50222100 — Repair and maintenance services of dampers
  • CPV71315410 — Inspection of ventilation system

Lots

  • Lot 1 – HVAC Hygiene Inspection and Verification£36m
  • Lot 2 – HVAC Hygiene Maintenance and Cleaning£173.9m
  • Lot 3 – Maintenance of Smoke Ventilation and Damper Systems£23.4m
  • Lot 4 – Cleaning of Kitchen Extract Systems£16.9m
  • Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters£14m
  • Lot 6 – Supply of Filters£34.5m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-049b3a
Status
active
Has Recurrence
No
Review Details
PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court: England, Wales and Northern Ireland.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
26 Mar 2025, 15:30

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
6

Expected award period

Starts
26 Mar 2025, 15:30

Tender Period

Ends
26 Mar 2025, 15:00

Communication

Future Notice Date
31 Jan 2025, 00:00

Classification

Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Submission terms

Languages

en

Bid Validity Period

Ends
22 Sept 2025, 23:59

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Lot 1 – HVAC Hygiene Inspection and Verification
Status
active
Has Options
No
Has Renewal
Yes
Description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The value shown in II.2.6 is the highest value estimated in the following range: 443,672 GBP to 35, 983,276 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional or higher level of services during the Contract period for all Clients for Lot 1.

Value

Amount
35,983,276
Currency
GBP

Renewal

Description
Option of extending for any period(s) of up to and including 36 months.

Award criteria

Criteria

Criterion 1
Name
Social Value
Type
quality
Description
10
Criterion 2
Name
Price
Type
cost
Description
90

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Lot 2 – HVAC Hygiene Maintenance and Cleaning
Status
active
Has Options
No
Has Renewal
Yes
Description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The value shown in II.2.6 is the highest value estimated in the following range: 2,345,053 GBP to 173,902,020 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional or higher level of services during the contract period for all Clients for Lot 2.

Value

Amount
173,902,020
Currency
GBP

Renewal

Description
Option of extending for any period(s) of up to and including 36 months.

Award criteria

Criteria

Criterion 1
Name
Social Value
Type
quality
Description
10
Criterion 2
Name
Price
Type
cost
Description
90

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
Status
active
Has Options
No
Has Renewal
Yes
Description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The value shown in II.2.6 is the highest value estimated in the following range: 203,000 GBP to 23,395,240 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional or higher level of services during the contract period for all Clients for Lot 3.

Value

Amount
23,395,240
Currency
GBP

Renewal

Description
Option of extending for any period(s) of up to and including 36 months.

Award criteria

Criteria

Criterion 1
Name
Social Value
Type
quality
Description
10
Criterion 2
Name
Price
Type
cost
Description
90

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
Lot 4 – Cleaning of Kitchen Extract Systems
Status
active
Has Options
No
Has Renewal
Yes
Description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The value shown in II.2.6 is the highest value estimated in the following range: 203,000 GBP to 16,882,366 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional or higher level of services during the contract period for all Clients for Lot 4.

Value

Amount
16,882,366
Currency
GBP

Renewal

Description
Option of extending for any period(s) of up to and including 36 months.

Award criteria

Criteria

Criterion 1
Name
Social Value
Type
quality
Description
10
Criterion 2
Name
Price
Type
cost
Description
90

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Entry 5
Id
5
Title
Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
Status
active
Has Options
No
Has Renewal
Yes
Description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The value shown in II.2.6 is the highest value estimated in the following range: 221,808 GBP to 14,024,884 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional or higher level of services during the contract period for all Clients for Lot 5.

Value

Amount
14,024,884
Currency
GBP

Renewal

Description
Option of extending for any period(s) of up to and including 36 months.

Award criteria

Criteria

Criterion 1
Name
Social Value
Type
quality
Description
10
Criterion 2
Name
Price
Type
cost
Description
90

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Entry 6
Id
6
Title
Lot 6 – Supply of Filters
Status
active
Has Options
No
Has Renewal
Yes
Description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The value shown in II.2.6 is the highest value estimated in the following range: 450,645 GBP to 34,541,827 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional or higher level of services during the contract period for all Clients for Lot 6.

Value

Amount
34,541,827
Currency
GBP

Renewal

Description
Option of extending for any period(s) of up to and including 36 months.

Award criteria

Criteria

Criterion 1
Name
Social Value
Type
quality
Description
10
Criterion 2
Name
Price
Type
cost
Description
90

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN
Entry 4
Region
UKN

Additional Classifications

Entry 1
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 2
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 3
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 4
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 5
Id
50222100
Scheme
CPV
Description
Repair and maintenance services of dampers
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN

Additional Classifications

Entry 1
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 2
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 3
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 4
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 5
Id
50222100
Scheme
CPV
Description
Repair and maintenance services of dampers
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN

Additional Classifications

Entry 1
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 2
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 3
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 4
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 5
Id
50222100
Scheme
CPV
Description
Repair and maintenance services of dampers
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN

Additional Classifications

Entry 1
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 2
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 3
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 4
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 5
Id
50222100
Scheme
CPV
Description
Repair and maintenance services of dampers
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN

Additional Classifications

Entry 1
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 2
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 3
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 4
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 5
Id
50222100
Scheme
CPV
Description
Repair and maintenance services of dampers
Item 6
Id
6
Related Lot
6

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN
Entry 3
Region
UKN

Additional Classifications

Entry 1
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 2
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 3
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 4
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 5
Id
50222100
Scheme
CPV
Description
Repair and maintenance services of dampers

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-58145
Name
Procurement and Logistics Service

Roles

buyer

Address

Region
UK
Locality
Ballymena
Postal Code
BT42 4TP
Country Name
United Kingdom
Street Address
Greenmount House, Woodside Industrial Estate, Woodside Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Procurement and Logistics Service

Contact

Organisation 2
Id
GB-FTS-31555
Name
Business Services Organisation, Procurement and Logistics Service

Roles

buyer

Address

Region
UK
Locality
Ballymena
Postal Code
BT42 4TP
Country Name
United Kingdom
Street Address
Greenmount House, Woodside Road Industrial Estate, Woodside Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Business Services Organisation, Procurement and Logistics Service

Contact

Organisation 3
Id
GB-FTS-181
Name
Belfast Health and Social Care Trust

Roles

buyer

Address

Region
UK
Locality
Belfast
Postal Code
BT9 7AB
Country Name
United Kingdom
Street Address
A Floor, Belfast City Hospital, Lisburn Road

Details

Identifier

Legal Name
Belfast Health and Social Care Trust

Contact

Organisation 4
Id
GB-FTS-2600
Name
Northern Health and Social Care Trust

Roles

buyer

Address

Region
UK
Locality
Antrim
Postal Code
BT41 2RL
Country Name
United Kingdom
Street Address
Bretten Hall, Bush Road

Details

Identifier

Legal Name
Northern Health and Social Care Trust

Contact

Organisation 5
Id
GB-FTS-2601
Name
South Eastern Health and Social Care Trust

Roles

buyer

Address

Region
UK
Locality
Belfast
Postal Code
BT16 1RH
Country Name
United Kingdom
Street Address
Ulster Hospital, Upper Newtownards Rd

Details

Identifier

Legal Name
South Eastern Health and Social Care Trust

Contact

Organisation 6
Id
GB-FTS-2602
Name
Southern Health and Social Care Trust

Roles

buyer

Address

Region
UK
Locality
Portadown
Postal Code
BT63 5QQ
Country Name
United Kingdom
Street Address
Craigavon Area Hospital, 68 Lurgan Road

Details

Identifier

Legal Name
Southern Health and Social Care Trust

Contact

Organisation 7
Id
GB-FTS-182
Name
Western Health and Social Care Trust

Roles

buyer

Address

Region
UK
Locality
Londonderry
Postal Code
BT47 6SB
Country Name
United Kingdom
Street Address
Altnagelvin Area Hospital, Glenshane Road

Details

Identifier

Legal Name
Western Health and Social Care Trust

Contact

Organisation 8
Id
GB-FTS-32484
Name
Business Services Organisation, Procurement and Logistics Services

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
Business Services Organisation, Procurement and Logistics Services

Recorded locations

  • Buyer location · Ballymena · UK · BT42 4TP · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-049b3a-2025-02-20T17:54:34Zcompiled ·