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PROCUREMENT OPPORTUNITY

HFEA Transformation Project - Dynamics 365 & SharePoint

Department of Health & Social Care · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:41.

Opportunity overview

The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It’s imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems.<br/><br/>The HFEA is the contracting authority with DHSC publishing the notice on their behalf

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ceox Services Ltd

Matched by exact name
Contract value
£582.3k
Awarded
Not supplied
Contract signed
24 Feb 2025
Award ID
010006-2025-1
Status
active
Identifier
11143592
Location
Pangbourne, UK, RG8 7LY, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It’s imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems.<br/><br/>Contract Project Reference: C303636<br/><br/>Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months£690k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C303636
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1

Unstructured Changes

Entry 1

Where

Section
I.1.1

New Value

Text
Human Fertilisation & Embryology Authority (HFEA)

Old Value

Text
Department of Health and Social Care
Entry 2

Where

Section
I.1

New Value

Text
HFEA, London

Old Value

Text
DHSC, London
Entry 3

Where

Section
I.1.3

New Value

Text
2 Redman Place

Old Value

Text
39 Victoria Street

Bid Opening

Date
4 Sept 2024, 17:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
4 Sept 2024, 17:00

Tender Period

Ends
7 Oct 2024, 10:00

Communication

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission
written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It’s imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems.<br/><br/>Contract Project Reference: C303636<br/><br/>Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months

Value

Amount
690,000
Currency
GBP

Options

Description
12 month extension available

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
900

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI32
Entry 2
Region
UKI32
Entry 3
Region
UKI32

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-43
Name
Department of Health and Social Care

Roles

buyer

Address

Region
UKI32
Locality
London
Postal Code
SW1H 0EU
Country Name
United Kingdom
Street Address
39 Victoria Street

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Department of Health and Social Care

Contact

Name
Martin Robbins
Organisation 2
Id
GB-FTS-94358
Name
Commercial Court

Roles

reviewBody

Address

Locality
London
Postal Code
EC4A 1NL
Country Name
United Kingdom
Street Address
7 Rolls Building, Fetter Lane

Identifier

Legal Name
Commercial Court
Organisation 3
Id
GB-FTS-140113
Name
Department of Health & Social Care

Roles

buyer

Address

Region
UKI32
Locality
London
Postal Code
SW1H 0EU
Country Name
United Kingdom
Street Address
39 Victoria Street

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Department of Health & Social Care

Contact

Name
Martin Robbins
Telephone
+44 1132546070
Organisation 4
Id
GB-FTS-141073
Name
Ceox Services Ltd

Roles

supplier

Address

Region
UK
Locality
Pangbourne
Postal Code
RG8 7LY
Country Name
United Kingdom
Street Address
4 Reading Road,

Details

Scale
large

Identifier

Id
11143592
Legal Name
Ceox Services Ltd

Contact

Award information

Award 1
Id
010006-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-141073
Name
Ceox Services Ltd

Related lots

1

Contracts and changes

Entry 1
Id
010006-2025-1
Status
active
Award ID
010006-2025-1
Date Signed
24 Feb 2025, 00:00

Value

Amount
582,282.75
Currency
GBP

Recorded locations

  • Buyer location · London · UKI32 · SW1H 0EU · United Kingdom
  • Delivery location · UKI32

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-049812-2025-03-18T16:43:53Zcompiled ·