- Type
- technical
- Minimum
- 1. The scope of the delivery of the first batch of goods are required to be undertaken and completed by the appointed supplier no later than the 14th August 2025. Bidders must confirm that they are able to comply with this delivery date.
2. Bidders are to confirm that they are able to provide an Account Manager to the UoE account who has the ability to travel to Edinburgh at least once every eight weeks.
3. Bidders are to confirm that they are able to provide an electronic management system.
4. A requirement of this contract is that all products supplied meet the mandatory level of the Government Buying Standard (GBS) for textiles (see https://www.gov.uk/government/collections/sustainable-procurement-the-government-buying-standards-gbs). This must include current compliance with all Mandatory and Award Criteria, plus a commitment to achieve full compliance with GBS Best Practice Criteria within the contract lifetime. Bidders must be able to provide documentation or verification of compliance prior to award.
- Description
- SPD 4D.1 - 1st Statement: Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 9001 (or equivalent).
SPD 4D.1 - 2nd Statement: Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
SPD 4D.1.1 - Statement 1: If the bidder does not hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 9001 (or equivalent), The bidder must have the following:
Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above — a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.
SPD 4D.1.1 - Statement 2: If the bidder does not hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:
Equivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above –ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder’s suppliers apply H&S appropriate measures, risk assessment, and coordinating with bidder’s suppliers. Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.
SPD 4D.2 Statement: Environmental Management Systems. The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
SPD 4D.2.1 Statement: If the bidder does not hold UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:
Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent.
These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above – ensuring effectiveness of measures and reducing impacts, workforce training and skills, checking and reviewing, dealing with waste, and ensuring any suppliers the bidders engage apply appropriate environmental protection measures.